Air Handler Compressor Replacement for USCG Sector San Francisco, CA
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The United States Coast Guard is seeking a qualified small business to perform a complete replacement of failed refrigeration compressors and restore two air handling units, AH-1 and AH-2, at Building 100 in San Francisco, California. This effort requires the contractor to furnish all labor, supervision, materials, equipment, tools, and transportation necessary to remove the faulty compressors, recover refrigerant using EPA-approved procedures, test for acid contamination, pressurize the system with dry nitrogen to detect leaks, and recharge with R-410A refrigerant. The work must also include repairing or replacing condensing unit access panel latches, verifying electrical performance, operating pressures, temperature differentials, refrigerant circuit integrity, and safety controls, followed by comprehensive startup and commissioning reports. All work must comply with the National Electrical Code, OSHA regulations, EPA guidelines, Coast Guard safety requirements, and California construction safety standards, with the most restrictive standard applied where conflicts arise. The project is a firm-fixed price, small business set-aside under NAICS code 238220, with a 30-day performance period following contract award and FOB destination terms. Offerors must be currently registered in SAM.gov with a valid and complete FAR 52.212-3 certification on file and must submit offers on company letterhead via email to the contracting officer and contract specialist by the deadline of July 17, 2026. Proposals must include a detailed pricing breakdown covering materials, personnel, and equipment, along with a technical approach addressing every element of the statement of work, as failure to address any SOW component will render the offer unacceptable. The award will go to the lowest-priced technically acceptable offer, evaluated using a pass/fail model for both technical and price components. Site visits are scheduled for July 7 and 8, 2026, and must be coordinated in advance. Contractors must have proper insurance, qualified personnel, and provide 24-hour advance notice for all site deliveries, with all personnel escorted in restricted areas by authorized Coast Guard personnel. All refrigerant handling must adhere strictly to environmental compliance requirements for recovery, recycling, and disposal, and daily verbal progress reports are mandatory throughout the project. Final acceptance requires full compliance with all SOW tasks, documentation submission, and verification by a Coast Guard representative that both units operate safely and reliably per manufacturer specifications.
General Info
Agency
NAICS
Place of Performance
San Francisco, CA, 94130, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
This is a solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued. This solicitation is being issued as a request for quote. The solicitation number is 37270PR260016296. The United States Coast Guard is seeking a qualified mechanical contractor to furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to replace failed refrigeration compressors and restore two existing air handling units (AH-1 and AH-2) to full operational service. The objective of this project is to safely replace the failed compressors, verify the integrity of each refrigeration system, eliminate any refrigerant contamination, and return both air handling units to reliable operating condition in accordance with manufacturer recommendations, applicable building codes, EPA regulations, and industry best practices. Provisions and clauses incorporated into this solicitation are those in effect through Federal Acquisition Circular 2026-01 dated 13 March 2026. This is a small business set aside.
The NAICS for this action is 238220 – Plumbing, Heating, and Air-Conditioning Contractors.
The services in this solicitation are best represented by PSC Code J041 Maintenance, Repair, and Rebuilding of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment.
The line item associated with this requirement is as follows:
ITEM – USCG Sector San Francisco Building 100 A/C Unit Repairs
Quantity - 01
UOM - JOB
FOB for this requirement is Destination.
FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this action.
Offerors or quoters are urged and expected to inspect the site where the work will be performed. Site visits will be available on Tuesday, July 7, 2026, and Wednesday, July 8, 2026. To coordinate please reach out to: Senior Chief Jon Garces, 619-791-5010, or Chief Warrant Officer Anthony Ciurlino, 808-722-2126.
Submitted offers shall contain the name, title, email address, and telephone number of the company point of contact who can legally bind the company contractually. The offer shall include a statement that all representations and certifications are current, complete, and accurate in the System for Award Management (SAM) as of the date of the submission. The offer shall include only those representations not maintained in SAM.
Offer pricing shall contain a detailed breakdown showing the materials, personnel, and equipment necessary to complete the tasks in the Statement of Work. The detailed offer breakdown must clearly identify all costs that can materially impact the statement of work. The pricing offer must also include a total amount for all CLINs. It is the offeror's responsibility to ensure the information entered is correct and complete.
Offerors shall submit a technical approach that describes how the materials, personnel, and equipment comprising the price quoted will be used to complete the tasks in the SOW. The technical approach must clearly address all aspects of the requirement as identified in the SOW.
Offers shall be submitted on company letterhead.
The government intends to make A firm fixed price award shall be made to the responsible offeror submitting the lowest priced offer that is evaluated as acceptable all evaluation criteria.
Offerors must be registered at SAM.gov at the time of offer submittal and have a completed FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, on file. FAR clause 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services, applies to this acquisition. The following clauses cited in 52.212-5 apply to this acquisition: 52.222-50, Combating Trafficking in Persons; 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving; and 52.232-33, Payment by Electronic Funds Transfer – System for Award Management. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. The contracting officer will not consider the following representations when making award decisions or enforcing requirements: paragraphs (d) and (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services and paragraphs (b)(33), (b)(34), (e)(1)(ix), and (e)(1)(x) of 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. Additionally, in 52.212-5 paragraph (b)(46), E.O. 14057 does not apply. Entities are not required to update their entity registration to remove these representations in SAM.
The government shall evaluate the technical approach to determine if the approach is reasonable and supports the tasks in the statement of work. Areas of the SOW that are not addressed in the technical approach shall cause the offer to be evaluated as unacceptable. The technical approach may be used by the contracting officer to determine whether an offeror is able to complete the requirements under the contract, and/or whether discussions will be conducted. The government shall evaluate pricing to determine whether proposed prices are complete and reasonable.
Offers shall be emailed to the contracting officer and contract specialist.