This Solicitation opportunity from Texas was posted on November 19, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The Texas Department of Public Safety (DPS) is soliciting proposals for a comprehensive Aircraft Management Solution (AMS) to serve its Aircraft Operations Division. The contract is intended for a single vendor to deliver a fully hosted, turnkey software solution that encompasses all aspects of aircraft management, record-keeping, maintenance, and parts ordering. The platform will be responsible for maintaining detailed records for more than 25 diverse aircraft models, along with customizable profiles for 100 pilots and aircrew. Flexibility is a key requirement, allowing DPS to add or remove aircraft and personnel as operational needs evolve.
The solution must facilitate tracking of flights, maintenance, training, certifications, accessories, and equipment, while supporting robust user, role, and management permissions. Additionally, it will include a dedicated portal for ordering parts and accessories for both manned and unmanned DPS aircraft. Integration of funding codes into flight expense records is necessary to aid in operational budget tracking, and the solution must allow for the generation of management and budgetary reports from any captured data. Proposals are due by December 19, 2025, and all inquiries should be directed to the listed DPS contact. The contract aims to significantly enhance efficiency, data centralization, and administrative control for DPS aviation operations throughout Texas.
General Info
Texas DPS seeks comprehensive, flexible aircraft management software for 25+ aircraft, pilots, and operations.
HighAI Summary for 405 25R0011573B Addendum 1: Addendum 1 for Solicitation 405 25R0011573B issued by the Department of Public Safety on 12/03/2025. This document provides responses to vendor questions regarding the Aircraft Management Solution (AMS), specifically addressing pricing for UAS Fleet Portals and the inclusion of enhancements in annual pricing. It also denies a request to extend the submission deadline.
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PDF, High priority: read this firstamendment
HighAI Summary for 405 25R0011573B Addendum 2: Addendum No. 2 for solicitation 405 25R0011573B issued by the Department of Public Safety regarding Aircraft Management Solution (AMS). This document extends the vendor response deadline to January 05, 2025, and provides a detailed Q&A section addressing technical requirements for aircraft maintenance, avionics capabilities, mobile response times, and software maturity.
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PDF, High priority: read this firstamendment
HighAI Summary for 405 25R0011573B Addendum 3: Addendum No. 3 to solicitation 405 25R0011573B issued by the Texas Department of Public Safety on 12/18/2025. This document provides responses to additional vendor questions regarding the Aircraft Management Solution (AMS), specifically addressing TX-RAMP certification requirements and the mandatory nature of the virtual pre-bid meeting.
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XLS, High priority: read this firstspecifications
HighAI Summary for 405 25R0011573B Aviation Management Software - Mandatory Pricing Schedule: A mandatory pricing schedule exhibit for Solicitation No. 405 25R0011573B regarding Aviation Management Software. The document outlines a five-year contract term with detailed pricing tables for parts cost-plus percentages, hourly labor rates, hangar storage, SaaS licensing, software maintenance, training options, and a comprehensive list of hourly rates for potential project enhancement roles.
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PDF, High priority: read this firstspecial-notice
HighAI Summary for 405 25R0011573B Mandatory Pre-Bid Meeting: This document outlines the requirements for a mandatory virtual pre-bid meeting for solicitation 405 25R0011573B. It provides detailed instructions on the submission process, including the requirement for detailed capability information per Section C, CAIQ questionnaires, and TX-RAMP certification for cloud solutions. The document further specifies a four-volume response structure encompassing administrative documents, technical narratives, HUB subcontracting plans, and cost/pricing responses.
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PDF, High priority: read this first2 pages · application-form
HighAI Summary for Application for Texas Identification Number AP-152: This document is the Application for Texas Identification Number (Form AP-152, Rev. 8-21/18) issued by the Texas Comptroller of Public Accounts. It is used by individuals and businesses intending to bill Texas state agencies for goods, services, refunds, or public assistance. The form collects payee information, Texas Identification Number details, ownership codes, payment assignment information, and additional comments. Instructions on the back provide guidance on who must submit the application, how to complete it, and contact information for assistance. The form is essential for establishing or updating a Texas Identification Number for state payment processing.
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PDF, High priority: read this first1 page · special-notice
HighAI Summary for DPS Online Bid Room Vendor Exhibit: This document provides instructions and important information for vendors on how to submit responses electronically using the DPS Online Bid Room for a solicitation. It outlines the two-step registration process to access the Online Bid Room, including vendor registration and receiving login credentials. The document emphasizes adherence to solicitation package requirements, submission deadlines, and notes that late responses are not accepted. It also clarifies that technical difficulties with the Online Bid Room do not justify protests of contract awards and confirms that submission confirmation is provided through the system.
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PDF, High priority: read this first17 pages · contract-document
HighAI Summary for DPS Standard Terms and Conditions FY 2025: This document contains the Department of Public Safety of the State of Texas Standard Terms and Conditions for Fiscal Year 2025. It outlines key contract provisions including introduction, drafting conventions, authorized representatives, severability, applicable law and venue, notices, termination clauses, dispute resolution, and remedies. The terms specify that the contract does not guarantee exclusivity or minimum compensation, and detail termination rights for unavailability of funds, convenience, and failure to perform. The document is approved as of June 11, 2025, and governs the contractual relationship and obligations between DPS and contractors.
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PDF, High priority: read this firstexhibit
HighAI Summary for ESBD_471481 Cyber Security Contract Requirements Exhibit: This document is the Cyber Security Contract Requirements Exhibit approved by OGC on 9/1/2021 for the Department of Public Safety (DPS) of Texas. It defines key terms related to cybersecurity and outlines standards and requirements for vendors providing hosted services, including compliance with CJIS, HIPAA, PCI DSS, and Cloud Security Alliance controls. The exhibit details security measures for hosted services, user security, system security, data protection, encryption, mobile device management, and incident disclosure. It mandates that vendors submit a recent Consensus Assessments Initiative Questionnaire (CAIQ) and comply with TexRAMP or FedRAMP certifications for cloud service providers. The document serves as a critical contractual reference for cybersecurity obligations under the DPS contract.
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PDF, High priority: read this first9 pages · hub-subcontracting-plan
HighAI Summary for ESBD_471481 HUB Subcontracting Plan: This document is the HUB Subcontracting Plan (HSP) required by Texas Gov't Code §2161.252 for contracts with probable subcontracting opportunities. It outlines instructions for prime contractors to demonstrate good faith efforts to subcontract with Texas certified Historically Underutilized Businesses (HUBs). The plan includes a checklist for completing required sections based on subcontracting intentions, definitions of continuous contracts, and statewide HUB goals by contract type. Respondents must submit a completed HSP with their bid response or face rejection. The document provides detailed guidance on completing sections related to subcontracting percentages, affirmations, and justifications, emphasizing compliance with Texas administrative codes and disparity study recommendations.
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XLSX, High priority: read this first1 page · mandatory-pricing-schedule
HighAI Summary for Mandatory Pricing Schedule Exhibit for Solicitation 405 25R0011573B Aviation Management Software: This document is the Mandatory Pricing Schedule Exhibit for Solicitation No. 405 25R0011573B titled Aviation Management Software. It includes detailed pricing information for various contract items such as parts cost plus percentages for different price ranges, hourly labor rates, hangar storage options, vendor hosted software solutions, software maintenance and support, and training options. The schedule covers pricing across a five-year contract term with estimated total costs for the life of the contract. It also references specific solicitation sections for each item and includes placeholders for vendor name and anticipated go-live date.
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PDF, High priority: read this first10 pages · certifications-form
HighAI Summary for Texas DPS Information and Certifications Form: This document is the Information and Certifications Form from the Texas Department of Public Safety. It collects vendor information including demographics, authorized representatives, and HUB certification status. The form requires certifications related to child support, former executives, business organization type, lawsuits disclosures, and ethics/conflict of interest compliance under Texas law. It is used as part of the solicitation and contracting process to ensure vendor eligibility and compliance with state regulations.
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PDF, High priority: read this first35 pages · rfp
HighAI Summary for Texas DPS Solicitation 405-25R0011573B Aviation Management Solution RFP: This document is a Negotiated Request for Proposal (RFP) issued by the Department of Public Safety of the State of Texas, solicitation number 405-25R0011573B, dated November 19, 2025. It solicits proposals for an Aviation Management Solution with electronic responses due by December 19, 2025. The RFP includes detailed sections such as definitions, services and prices, statement of work, instructions to respondents, and evaluation criteria. Key content covers pricing requirements, software and aircraft maintenance services, project schedule, enhancement services, contract terms, and submission instructions. The contract term is five years with a possible six-month extension. The document also outlines certification requirements, HUB participation, insurance, cybersecurity, and background checks.
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PDF, High priority: read this first1 page · vendor-exceptions-form
HighAI Summary for Vendor Exceptions Form for DPS Standard Terms and Conditions: This Vendor Exceptions Form, approved by OGC on April 14, 2022, is used for vendors to list and clearly explain any exceptions they propose to the Department of Public Safety's (DPS) Standard Terms and Conditions. Vendors must use the exact format provided, including section number, original language, proposed alternative language with strikethrough and underline, and reasons for requesting exceptions. Failure to comply with the format will result in the vendor waiving the exception and DPS rejecting it.
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PDF, Low priorityform
LowAI Summary for Direct Deposit Authorization Form - Texas Comptroller: This Direct Deposit Authorization Form is used by vendors, individual recipients, or state employees to set up, change, or cancel direct deposit payments from the state of Texas. It includes sections for transaction types, payee identification, new and existing account information, international payment verification, and authorization signatures. The form ensures compliance with the National Automated Clearing House Association's rules and requires signatures for authorization. It also contains instructions for completion and agency use sections for cancellation and contact information.
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PDF, Low priority6 pages · form-w9
LowAI Summary for IRS Form W-9 Request for Taxpayer Identification Number and Certification (Rev. March 2024): This document is the IRS Form W-9, Request for Taxpayer Identification Number and Certification, revised March 2024. It is used by individuals or entities to provide their correct Taxpayer Identification Number (TIN) to a requester who needs it for information reporting purposes to the IRS. The form includes sections for the name, business name, federal tax classification, exemptions, address, TIN (Social Security Number or Employer Identification Number), and certification under penalties of perjury. The form also contains general instructions, purpose, and recent updates to the form, such as clarifications on disregarded entities and new reporting requirements for foreign partners or owners.
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The Departmentof Public Safety (DPS) seeks a single vendor to provide all aviation-relatedservices including a turnkey hosted aircraft management, maintenance services,and aircraft parts ordering software solution for the Aircraft OperationsDivision (AOD). The solution will store records forover 25 aircraft including but not limited to Airbus AS350 B2, AS350B3 2b1,H125, and separate customizable personnel information profiles for the 100pilots and aircrew. DPS must be able to add and remove aircraft and personnelas needed and on demand. The solution will track various aircraft records,flights, training, currencies, maintenance, aircraft accessories, parts, andequipment and provide user roles, management, and training records. The solution willprovide a portal for parts and accessories for DPS owned aircraft and itsunmanned aerial systems (UAS) fleet. The solution must be able to applyfunding codes to expense operating budgets for each flight record and generatereports for budgetary means. AOD must be able to create reports for any datainput into the solution.
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