Aircraft Rescue & Fire Fighting (ARFF

The Reno-Tahoe Airport Authority (RTAA) has issued this Invitation to Bid (ITB) with the sole purpose and intent of obtaining sealed bids (Bid) from qualified contractors (Contractor) to replace the roof of the Aircraft Rescue & Fire Fighting (ARFF) building at Reno-Tahoe International Airport.   If awarded, a contract (Contract) will be effective on the date the Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement.  However, the RTAA reserves the right to not award a Contract for any work herein; issuance of this ITB does not guarantee any subsequent award.  Furthermore, the RTAA reserves the right to hire any additional contractors or consultants, as needed, at its discretion.   It is the intent of the RTAA to select a qualified Contractor licensed to work in the State of Nevada to replace the roof of the ARFF building at Reno-Tahoe International Airport and provide the administration, facilities, materials, equipment, labor, services, and expertise necessary to integrate the work into the total building system so that no leakage into the roof system or building occurs, and to provide all material, labor, tools, expendable equipment, transportation services, permits and fees, utilities required, and all incidental items necessary to provide the Scope of Work entitled "ARFF Roof Replacement" per the specifications, drawings, and plans provided herein as Attachment D - Special Conditions, Attachment E - Project Manual, and Attachment F - Plans subject to all terms and conditions contained in this ITB.   Funding for this Project has been approved.  The Engineer's Estimate range for the Project is $500,000.00 to $600,000.00 and will be funded by the RTAA's general fund, not by Federal grants.   A non-mandatory Pre-Bid Meeting will be held on Tuesday, October 7, 2025, commencing promptly at 2:00 PM [PDT], at the Reno-Tahoe International Airport's ARFF Facility conference room, 1805 Riley Avenue, Reno, NV 89502.  A project site tour will take place at the end of the meeting.   Bidders are required to submit one (1) ORIGINAL hard copy of their Bid and one (1) electronic copy on a flash drive.  Bidders should ensure that the thumb drive is not corrupted, or password protected, and contains the entire ITB response.  All documents required to be submitted shall be enclosed in a sealed envelope or package marked "ITB #25/26-02 ARFF Roof Replacement" followed by the name and address of the Bidder and the due date and time for receiving ITB responses.  Mailed Bids shall be enclosed within another envelope with the notation "BID ENCLOSED" on the face of the outside envelope.   All Bids, whether mailed or hand delivered, shall be received at the following address: Reno-Tahoe Airport Authority Contracts & Procurement Department  2770 Vassar Street  Reno, NV 89502   Late Bids will not be accepted and will be automatically disqualified from further consideration.  No Bid, whether mailed or hand delivered, shall be considered if it has not been received at the RTAA Contracts & Procurement Department, 2770 Vassar Street, Reno, NV, on or before the Bid submittal deadline.  Postmarks do not qualify as delivery.  The clock at the Procurement office is the RTAA's official clock; timeliness of Bids will be determined using only this clock.  Contractors assume full responsibility for timely delivery of its Bid at the specified location.  Contractors assume the risk for the method of delivery chosen.  The RTAA assumes no responsibility for delays caused by any delivery service.  Oral, telephonic, faxed, emailed Bids, or Bids submitted via NGEM are invalid and will not receive consideration.   All Prospective Bidders are responsible for continually monitoring NGEM to ensure receipt of any Addenda associated with this Bid.