This Solicitation opportunity from Texas was posted on July 19, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Annual Contract for Audio Visual Systems Maintenance and Staff Augmentation

Closed

F2024171State & Local

Submission Closed08/08/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541519

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AI Contract Overview

This contract involves providing personnel with specialized expertise to perform setup, maintenance, and repair services for Tarrant County’s audio visual systems on an as-needed basis. The County has curated a list of AV manufacturers from which equipment, materials, and software can be purchased at negotiated discount rates. The agreement is initially awarded for a twelve-month period, with the possibility of renewal for up to two additional years, contingent upon mutual consent and timely submission of updated documentation by the vendor. Throughout the contract term, prices must remain firm, ensuring budget stability for the County’s AV needs. The procurement emphasizes compliance with policies promoting equal opportunity, including the inclusion of Historically Underutilized Businesses (HUBs), and adherence to applicable procurement laws and standards. The scope of work encompasses not only the technical services related to AV system setup and repairs but also the procurement of equipment from designated manufacturers at discounted rates. The contract aims to support the County’s operational efficiency by ensuring reliable AV system performance while fostering equitable business participation and maintaining clear contractual and renewal procedures. The project is managed by a designated senior buyer, with detailed submission deadlines and requirements to ensure transparency and accountability in the procurement process.

General Info

Agency

Texas → Tarrant County

NAICS

541519 - Other Computer Related Services

Place of Performance

TX, USA

Set-Aside

NONE

Documents

Attachment A - Audio Visual Systems Summary

specifications

High

F2024171 - Annual Contract for Audio Visual Systems Maintenance and Staff Augmentation

rfp

High

Tarrant County General Terms and Conditions

2 pages · terms-and-conditions

High

Tarrant County IT Audio Visual Services Scope of Work

sow

High

Tarrant County Special Terms and Conditions Standard 061124

2 pages · special-terms-and-conditions

High

Tarrant County Historically Underutilized Businesses (HUB) Policy May 2023

5 pages · policy

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 19

Solicitation

Response DeadlineAug 8

Deadline has passed

Submission Closed

08/08/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas → Tarrant County

Contacts1 person available

OfficeN/A

Organization / AgencyTexas → Tarrant County

Office AddressN/A

Contacts

Senior Buyer Caleb Rojo

contact@example.gov

+1 (555) 000-0000

Full Description

Tarrant County’s Information Technology Department is requesting responses from qualified firms that can provide personnel with the expertise and experience to perform setup, maintenance and repair services to the County’s audio visual systems on an as needed basis. In addition, Tarrant County Information Technology Department has comprised a list of AV manufacturers that are used to purchase needed AV equipment from. Vendors are asked to provide a percentage discount for materials, equipment, and software from these manufacturers. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.