Annual Contract For Backflow Testing, Repairs, And Maintenance Services

The contract involves establishing a one-year agreement with the potential for annual renewal between the City of Visalia, California, and qualified contractors to perform backflow testing, repair, and maintenance services at various city-owned locations. The scope includes routine testing, minor repairs, and major repairs of backflow prevention devices, with the work to be performed at multiple specified sites listed in an attachment. The initial term is twelve months, with the possibility of renewal, and the total estimated contract value ranges from $50,000 to $150,000. Bidders are required to submit a comprehensive bid, including unit prices for testing and repairs, with prices fixed for the first year and subject to annual adjustments based on the Consumer Price Index, not exceeding 5%. The procurement emphasizes compliance with California Labor Code provisions, including prevailing wage laws, contractor registration requirements, and labor law enforcement, which are incorporated through multiple attachments and manuals. The solicitation, RFB 24-25-41, was posted on October 29, 2025, with a response deadline of December 11, 2025. The process mandates sealed bids submitted in person or via courier by the specified deadline, with no allowance for electronic or fax submissions. The evaluation will consider responsiveness to requirements, responsibility, price, and adherence to labor laws, with award made to the most advantageous bid based on these criteria. The contract incorporates numerous California-specific clauses related to labor compliance, non-discrimination, and contractor registration, but does not reference any Federal Acquisition Regulation (FAR) clauses. The contract documents include detailed instructions, bid forms, certifications, and attachments such as a list of current backflow locations and labor compliance manuals, all of which are incorporated by reference. Inspection and acceptance are conducted at the city-owned sites by the City’s Project Manager, who has authority to determine work quality and compliance, while the contractor is responsible for quality control, safety, and adherence to applicable codes.