Annual Contract for Blank Ballot Stock Boxes

Tarrant County is seeking bids for the procurement of tailored corrugated stock boxes intended for the secure transportation of blank ballots from the Elections Administration office to polling locations. The contract awarded will be valid for a period of twelve months from the date of award or notice to proceed, with an option for renewal for an additional year, contingent upon mutual agreement and the submission of updated documentation by the vendor within specified timeframes. The contract’s pricing must remain firm throughout its duration. The procurement process emphasizes compliance with Tarrant County’s special terms and conditions, which include strict security and confidentiality requirements such as criminal background checks for vendor personnel, data security protocols, breach notification procedures, and data residency within the United States. Additionally, the general terms and conditions outline vendor responsibilities, invoicing procedures, and legal obligations, while the county’s HUB policy encourages participation from Historically Underutilized Businesses to promote equitable opportunities in procurement. The solicitation is part of a broader effort to ensure secure, reliable, and compliant delivery of election-related supplies, with detailed administrative and legal frameworks guiding the contractual relationship.