Annual Contract for Clinical Polygraph Services

Tarrant County has issued a solicitation for an annual contract to secure clinical polygraph services as a supervision tool for defendants, primarily to enhance oversight, detect deception or non-compliance, and reinforce accountability within its criminal justice supervision programs. The contract is structured as a firm fixed-price, indefinite quantity agreement with an initial twelve-month term and the potential for three additional one-year renewals, for a maximum possible duration of four years, subject to county approval and vendor compliance. Pricing must remain fixed throughout the entire contract period, and vendors are required to submit updated documentation at least thirty days before each option period begins; failure to do so may result in the county rescinding the renewal or initiating a new solicitation. Evaluation of proposals is based entirely on technical merit, with no role for price in the award decision, emphasizing qualifications and methodology equally at 40% each of the 1,000-point scoring system, and references contributing an additional 20%. Offerors must demonstrate extensive experience in polygraph services within sex offender treatment contexts, strict adherence to APA and PCSOT protocols, and provide three verifiable government references. All personnel performing under the contract must undergo rigorous FBI CJIS-compliant criminal background checks paid for by the county, and any employee arrested during the term must be reported immediately. Contractors are required to submit detailed personnel identification and signed consent forms within ten days of award, and new personnel must be pre-approved before engagement. Contract compliance includes strict confidentiality mandates: all data must be stored and backed up exclusively within the contiguous United States, with unauthorized access requiring oral and written notification within 48 hours, and no data may be disclosed without written authorization or a court order. Contractors must indemnify the county for all costs resulting from data breaches, including credit monitoring and data restoration, and remain responsible for retaining all records for at least five years or longer if litigation or audit is pending. Subcontractors are bound to the same standards as direct employees, and contractors may not refer offenders for additional services without prior written approval. Additionally, contractors are prohibited from employing current or recent state employees involved in the contract’s development and must disclose any criminal convictions indicating a lack of business integrity. Invoicing is required monthly via email with detailed service logs, and failure to meet performance benchmarks may result in contract termination. The contract operates under a trade-off award methodology, prioritizing technical excellence over cost, and requires full compliance with KU General Terms and Conditions, Tarrant County Special Terms, and relevant professional standards.