This Solicitation opportunity from Texas was posted on February 7, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Annual Contract for Cloud Records System for Land and Vital Records and Maintenance

Awarded

F2025095State & Local

Submission Closed04/15/2025, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

New

SLED

IT & Telecommunications

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Transportation & Mobility

POSTED

1 day ago

DEADLINE

in about 1 month

AI Contract Overview

Tarrant County is seeking a qualified vendor to provide a cloud-based, Commercial-Off-the-Shelf records management system to support the County Clerk's land records, vital records, and passport operations. The procurement aims to implement a Software as a Service solution that includes functional capabilities such as document scanning, image enhancement, secure public access, and integrated payment processing for various document types, including birth, death, marriage, and military discharge records. The contract is structured with an initial twelve-month term and provides the County with the option to renew for three additional twelve-month periods. All pricing must remain firm throughout the entire contract duration. The solicitation process, which included a pre-proposal conference and a formal question-and-answer period, resulted in a recommendation to award the contract to Tyler Technologies, Inc. The total projected cost for the four-year period is $2,646,714.00, with the contract term scheduled to begin on October 1, 2026, and run through September 30, 2030. The agreement is subject to strict security and compliance standards, including requirements for data residency within the contiguous United States, 48-hour breach notification protocols, and criminal background checks for personnel accessing county data. Additionally, the procurement adheres to Tarrant County's commitment to Historically Underutilized Businesses (HUB) by setting a 20% good faith participation target.

General Info

Tyler Technologies provides a cloud-based records management system for Tarrant County through 2030.

Agency

Texas → Tarrant County

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

TX, USA

Set-Aside

NONE

Documents

County Clerk Cloud Records System RFP Attachment A - Requirements

rfp-attachment

High

F2025095 - Annual Contract for Cloud Records System for Land and Vital Records

rfp

High

F2025095 - Scope of Work for Cloud-Based Records Management System

sow

High

RFP No. F2025095 - Cloud Records System for Land and Vital Records

award

High

Tarrant County General Terms and Conditions

2 pages · terms-and-conditions

High

Tarrant County Special Terms and Conditions Standard 091724

2 pages · special-terms-and-conditions

High

Deficiencies and Deviations Form

1 page · other

Low

F2025095 - Annual Contract for Cloud Records System Q&A

q-and-a

Low

F2025095 - Responding Suppliers List

1 page · other

Low

Tarrant County Historically Underutilized Businesses (HUB) Policy May 2023

5 pages · policy

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseAwarded

PostedFeb 7

Solicitation

AwardedOct 29

Contract was awarded

Submission Closed

04/15/2025, 08:00:00 PM UTC

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Organization & Contact Information

AgencyTexas → Tarrant County

Contacts1 person available

OfficeTX, USA

Organization / AgencyTexas → Tarrant County

Office AddressTX, USA

Contacts

Elaine Johnson Senior ContractsAdministrator

+1 (555) 000-0000

Full Description

Tarrant County Clerk is seeking a qualified vendor to provide a cloud-based records management system to support their land records, vital records, and passport operations. The desired system is a Commercial-Off-the-Shelf (COTS) solution. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for three (3) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for three (3) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.