Annual Contract for Drug Testing Laboratory and Collection Services

This contract is for the provision of drug and alcohol testing services to support court-mandated abstinence requirements and rehabilitation monitoring within Tarrant County’s criminal justice system. The base contract period is twelve months, effective from the date of award or notice to proceed, with the possibility of three additional one-year renewals at the County’s discretion, subject to mutual agreement and timely submission of updated documentation thirty days prior to each option period. All pricing must remain fixed throughout the entire contract term, including all renewal periods. The County employs a Lowest Price Technically Acceptable (LPTA) evaluation methodology, selecting the lowest responsive bidder who meets all technical, legal, and administrative requirements, with strong emphasis on compliance with Historically Underutilized Business (HUB) participation goals and statutory obligations under Texas law. Vendors must demonstrate financial stability, relevant experience, equipment availability, and a history of legal and financial integrity, including no delinquent property taxes or prior defaults on County contracts. The contract imposes stringent security and operational requirements, including mandatory fingerprint-based criminal background checks for all personnel accessing County data or facilities, with the County covering the cost of these checks and requiring continuous cleared status throughout the contract term. A designated Information Security Contact must be appointed and maintained, with all security communications routed through the County’s Chief Information Security Officer. Data must remain exclusively within the 48 contiguous United States, with no storage or processing permitted outside this region without prior written approval. Vendors are obligated to provide SOC 2 Type II reports and annual audit log reviews, promptly notify the County of any data breach within 48 hours via oral and written communication, and indemnify Tarrant County against all liabilities arising from their acts or omissions. Compliance with state and federal laws, nondiscrimination mandates, prompt payment provisions, and HUB inclusion efforts are mandatory, and failure to meet these or any other contractual obligations may result in bid rejection, option rescission, or contract termination. Invoices must be submitted to the Tarrant County Auditor’s Office via mail or email and must reference the purchase order number, with no electronic invoicing systems like WAWF required.