Annual Contract for Fire Permit and Inspection Software and Maintenance

This contract aims to secure a comprehensive software solution designed to streamline and manage various fire safety and permitting functions for Tarrant County. The software modules encompass construction and operational permits, plan reviews, inspections, self-inspections, fire sprinkler testing and maintenance reports, fire watches, public education events, hydrant inspections and flow tests, as well as pre-incident planning. The contract is awarded on an all-or-none basis, with the selection based on the lowest responsive bid that meets the specified requirements. The initial term spans twelve months from the award date, with the possibility of two additional renewal periods of one year each, contingent upon mutual agreement and submission of updated documentation by the vendor. Prices are to remain fixed throughout the contract duration, ensuring budget stability. The contractual framework incorporates detailed terms and conditions, including special provisions for background checks, confidentiality, data security, breach notifications, and data residency within the United States, as outlined in Tarrant County’s special terms and conditions. Additionally, the general terms govern aspects such as payment processes, bid responsiveness, confidentiality, and vendor responsibilities. The county emphasizes equitable opportunities through its Historically Underutilized Businesses (HUB) policy, encouraging participation from certified HUBs to promote inclusive procurement practices. The contract also stipulates that all vendor personnel accessing county data or facilities must undergo fingerprint-based background checks, and that the vendor’s data centers are subject to audit rights to ensure compliance with security standards. Overall, the agreement reflects a comprehensive approach to acquiring a robust, secure, and compliant software solution tailored to support Tarrant County’s fire safety and permitting operations efficiently.