RFP 27-003 Enterprise Resource Planning

Center School District 58 is soliciting proposals for a fully integrated, cloud-based Enterprise Resource Planning (ERP) software platform to centralize and automate administrative and financial operations for over 450 employees. The required solution must include robust modules for Human Resources, Payroll, and Employee Benefits, as well as comprehensive Finance and Accounting capabilities. Specifically, the system must support multi-fund accounting, real-time posting, and automated balancing, while ensuring strict compliance with the Missouri Financial Accounting Manual and Missouri Department of Elementary and Secondary Education (DESE) regulations, including specific fund, function, object, location, source, and project codes. The contract will begin with an initial three-year agreement, with the possibility of seven annual renewals for a total potential duration of ten years. The implementation plan must support a go-live date of July 1, 2027. Award selection will be based on the lowest or best offer, with a three-point bonus applied to qualifying veteran-owned enterprises. Proposals must be submitted in PDF format to Tyson Malone by December 2, 2026, and must include a three-year total cost of ownership, at least three client references, and a disclosure of any potential conflicts of interest. Final acceptance is contingent upon successful User Acceptance Testing (UAT) and validation of migrated data by the District's Finance Department.