Annual Contract for Preventative Maintenance and Repair of Conveyor System

Tarrant County is seeking bids for an annual contract to provide preventative maintenance and repair services for the White Conveyors Model PD-72 conveyor belt system located at the Tarrant County Corrections Center in Fort Worth, Texas. The contract will be awarded to the lowest responsible bid that fully complies with all specifications, with bidders required to submit pricing for each line item on an all-or-none basis. The initial term of the contract is twelve months, starting from the date of award or notice to proceed, with the possibility of renewal for up to two additional one-year periods at the County’s discretion, contingent upon mutual agreement and submission of updated documentation by the vendor. Prices must remain fixed throughout the contract duration, and renewal options require timely submission of necessary documents to maintain eligibility. The procurement process is governed by comprehensive terms and conditions, including special provisions for vendor personnel background checks, confidentiality, data security, breach notification, and audit rights, especially concerning information technology and cloud solutions. The County emphasizes equal opportunity through its HUB policy, encouraging participation from certified Historically Underutilized Businesses and setting a 20% good faith participation target. Bidders are advised to review all attached documents, including the special terms, general conditions, and policies, and to participate in pre-bid activities such as site visits and conferences. The contract’s scope and requirements are detailed in the solicitation, with key contacts provided for inquiries, and the response deadline set for September 8, 2025.