Annual Contract for Temporary Clerical Personnel

Tarrant County is soliciting bids for an annual contract to provide temporary clerical personnel services on an as-needed basis across its operations in Texas. The contract, identified by solicitation number F2026132 and NAICS code 561320, has a base term of twelve months beginning on the date of award or notice to proceed, with the option for two additional twelve-month renewals contingent upon mutual agreement and timely submission of updated documentation, including all required certifications, at least thirty days prior to each option period. Vendors must submit firm pricing for all listed temporary clerical positions and are required to comply with a range of federal and state regulations, including the Americans with Disabilities Act, federal equal opportunity requirements under 41 CFR §§ 60-1.4(a), 60-300.5(a), and 60-741.5(a), and state anti-discrimination laws such as the Kansas Act Against Discrimination and the Kansas Age Discrimination in Employment Act. All personnel may be subject to criminal background checks conducted and paid for by Tarrant County, for which vendors must provide complete personal identification documents. Invoices must be submitted separately per employee, itemized with purchase order numbers, hourly rates, positions, service fees, and attached timesheets, and must be billed weekly, bi-weekly, or monthly with payment processed within thirty days under the Prompt Payment Act. The contract imposes strict non-assignment, indemnification, and publicity restrictions, requires compliance with the Texas HUB policy to encourage historically underutilized business participation, and mandates that vendors obtain appropriate insurance and certify they are not debarred or suspended. Proposals must be submitted electronically through the Ion Wave eBid portal, accompanied by required attachments including a W9 form, certificate of insurance, and HUB certification if applicable, with all bidding materials subject to evaluation based on organizational capacity, study design, procedural quality, feasibility, and cost, though the contract’s primary scope centers on clerical staffing rather than the alignment study details referenced in some attachments, which appear to be erroneously included.