Annual Monthly PM Services for BLDG Automation Services with 4 Option Years

Description -

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 1232SA26Q0420 is issued as a Request for Quotation (RFQ) for Procurement of Annual Monthly Preventive Maintenance Service for BLDG Automation System with 4 option year prospective pricing.

This acquisition is not set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 811210  The small business size standard is $34 million  This acquisition is an unrestricted requirement.   All responsible sources may submit a quotation which will be considered by the agency. 

Statement of Requirement

As per the Statement of Work for the Procurement of Annual Monthly Preventive Maintenance Service for BLDG Automation System with 4 option year prospective pricing. 

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation.  The terms and conditions set forth herein supersede all other terms and conditions.  Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates.  The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation.  Contracting officers will rely on representations from offers based on provisions in the solicitation.  Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2             Clauses Incorporated by Reference                                                                   Feb 1998

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available.  Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4             Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)

                                ☐  Alternate I  (Nov 2025) of 52.212-4

52.203-17           Contractor Employee Whistleblower Rights (Nov 2023)

52.203-19           Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements                  (Jan 2017)

52.222-50          Combating Trafficking in Persons (Nov 2025)

☐  Alternate I  (Nov 2025) of 52.222-50

52.226-8             Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

52.232-40          Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-3             Protest After Award (Sep 2025)

52.233-4             Applicable Law for Breach of Contract Claim (Sep 2025)

52.240-91          Security Prohibitions and Exclusions (Nov 2025)

☐  Alternate I (Nov 2025) of 52.240-91

52.244-6             Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked: You can either leave all clauses and check the boxes of the ones that apply or delete the clauses that do not apply.  If you delete lines, you will need to right-click on the box and select “remove content control” before it will delete.

☐  52.203-6       Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I                     (Nov 2021) of 52.203-6

☐  52.203-13     Contractor Code of Business Ethics and Conduct (Nov 2021)

☐  52.204-9       Personal Identity Verification of Contractor Personnel Jan 2011

☐  52.204-13     System for Award Management—Maintenance (Nov 2025)

☒  52.204-91    Contractor identification (Nov 2025)

☐  52.209-6       Protecting the Government’s Interest When Subcontracting with         

                                Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025)

☐  52.209-9       Updates of Publicly Available Information Regarding Responsibility   

                                Matters (Sep 2025)

☒  52.209-10    Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025)

☐  52.219-4       Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov                    2025)

☐  52.219-6       Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐  52.219-8       Utilization of Small Business Concerns (Nov 2025)

☐  52.219-9       Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV  (Nov 2025) of 52.219-9

☐  52.219-14     Limitations on Subcontracting (Nov 2025)

☐  52.219-16     Liquidated Damages—Subcontracting Plan (Nov 2025)

☐  52.219-33     Nonmanufacturer Rule (Nov 2025)

☐  52.222-3       Convict Labor (June 2003)

☐  52.222-19     Child Labor—Cooperation with Authorities and Remedies (Nov 2025)

☐  52.222-35     Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35

☐  52.222-36     Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36

☐  52.222-37     Employment Reports on Veterans (Nov 2025)

☒  52.222-40    Notification of Employee Rights Under the National Labor Relations Act (Dec 2010

☒  52.222-41    Service Contract Labor Standards (Aug 2018)

☐  52.222-42     Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class              Monetary Wage -- Fringe Benefits

☒  52.222-43    Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

☒ 52.222-44     Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014)

☐  52.222-51     Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014)

☐  52.222-53     Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025)

☐  52.222-54     Employment Eligibility Verification (Nov 2025)

☐  52.222-62     Paid Sick Leave Under Executive Order 13706 (Jan 2022)

☐  52.223-9       Estimate of Percentage of Recovered Material Content for EPA-Designated Items                                        (May 2008)

☐ Alternate I (May 2008) of 52.223-9

☐  52.223-11     Ozone-Depleting Substances and High Global Warming Potential                                                                        Hydrofluorocarbons (Nov 2025)

☐  52.223-12     Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air                                                Conditioners (Nov 2025)

☒  52.223-23    Sustainable Products and Services

☐  52.224-3       Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3

☐  52.225-1        Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1

☐  52.225-3       Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐  52.225-5       Trade Agreements (Nov 2023)

☐  52.225-19  Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic                       or Consular Mission outside the United States (May 2020)

☐  52.225-26     Contractors Performing Private Security Functions Outside the United States (Oct                      2016)

☐  52.226-4       Notice of Disaster or Emergency Area Set-Aside (Nov 2007)

☐  52.226-5       Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025)

☐  52.229-12     Tax on Certain Foreign Procurements

☐  52.232-29     Terms for Financing of Purchases of Commercial Products and Commercial Services

                                (Nov 2021)

☐  52.232-30     Installment Payments for Commercial Products and Commercial Services

                                (Nov 2021)

☒  52.232-33    Payment by Electronic Funds Transfer— System for Award Management (Oct 2018)

☐  52.232-34     Payment by Electronic Funds Transfer—Other Than System for Award Management                   (Jul 2013)

☐  52.232-36     Payment by Third Party (Nov 2025)

☐  52.240-92     Security Requirements (Nov 2025)

☐  52.240-93     Basic Safeguarding of Covered Contractor Information Systems (No 2025)

☐  52.247-64     Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

Other Applicable Clauses

52.217-8             Option to Extend Services (Nov 1999)

                                30 calendar days prior to contract expiration                  

52.217-9             Option to Extend the Term of the Contract (Mar 2000)

                                (a) 30 Calendar days prior to contract expiration and 60 days                 

                                (c) five years and 6 months.

52.232-39          Unenforceability of Unauthorized Obligations

52.233-1              Disputes

52.233-4             Applicable Law for Breach of Contract Claim

52.249-1              Termination for Convenience of the Government (Fixed-Price)(Short Form)

AGAR Clauses

452.203-71        Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec                                            2025)

(a) By entering into this contract, the Contractor certifies that:

1.            It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution, and it will remain compliant for the duration of the contract.

2.            Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other

detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract.  Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

Solicitation Information

Award Type

It is anticipated that a It is anticipated that a firm-fixed price contract consisting of one (1) one-year base period and four (4) one-year option periods shall be awarded as a result of this synopsis/solicitation.  The total duration of this contract shall not exceed five (5) years will be awarded as a result of this synopsis/solicitation.   

The Government intends to make one award from this solicitation.  Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

is not applicable to this solicitation.  In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below.  Award will be made to the offeror representing the best value to the Government.

Technical Approach:

The technical approach will evaluate the ability of the offeror to provide a sound and compliant approach that meets all requirements and shows a thorough understanding of them.  It is the contractor's responsibility to ensure their quotation clearly demonstrates their capability to meet these requirements.  All offerors must provide the following minimum information and documentation with their quotations to be considered responsive and have their offers evaluated:

•              Ability of the offeror to meet the schedule requirements listed in the Statement of Work (SOW).

•              Detailed explanation of any requirement listed in the SOW that cannot be successfully accomplished by the offeror.

Price:

The offeror shall provide pricing as requested in the Request for Quote.  Failure to propose pricing for all individual line items may result in a quotation being excluded from further consideration.  The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

Past Performance:

The Government may utilize any references provided by the Contractor, along with information available from past contracts/orders with the USDA and any information found using sources such as Federal Government sources or the Contractor Performance Assessment Reporting System (CPARS) to determine if the Contractor has acceptable or neutral Past Performance. Past Performance will be evaluated using the following rating system:

•              Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.

•              Neutral: Offeror does not have a past performance record.

•              Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.

FAR 52.212-2   Evaluation - Commercial Products and Commercial Services (Nov 2025)

(a) Evaluation factors.  The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.  The following factors will be used to evaluate offers:

LPTA Brand Name Evalution Criteria (attached as a separate document)

(b) Options (if applicable).  The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.  The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award.  A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.  Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Service Contract Labor Standards -

The Service Contract Labor Standards could apply to any contracts awarded through this solicitation.  In accordance with (IAW) FAR 22.1002-3(a)(2), the place of performance for this contract is currently known.

Other Information - Include any other information as needed for the solicitation.

52.252-1             Solicitation Provisions Incorporated by Reference                        Feb 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available.  The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.  In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.  Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1             Instructions to Offerors - Commercial Products and Commercial Services (Nov                                           2025)

Add any items at FAR 52.212-1 not already stated and any other applicable instructions such as page limits, font size, document type required for submission (PDF, Excel).  Remember to keep things simple under simplified acquisitions.  In most cases there is no need for explicit instructions for page limits, font size, volumes, etc.  This should be limited to more complex acquisitions.  Some examples of what would be routinely used for simplified acquisitions are:

FAR 52.212-1 is amended as follows:

Period for acceptance of offers. 

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Questions

Questions shall be submitted via email to lynn.hults@usda.gov and are due no later than April 15, 2026, at 3:00 PM Central Time.  This will ensure enough time to respond before the solicitation period ends.  Please include the solicitation name and number as the subject line of the email.

52.203-18           Prohibition on Contracting with Entities that Require Certain Internal Confidentiality                 Agreements or Statements-Representation (Jan 2017)

52.240-90          Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

The following provisions are applicable if checked:

☐  52.203-11     Certification and Disclosure Regarding Payments to Influence Certain Federal                                              Transactions (Sep 2024)

☒  52.204-7       System for Award Management—Registration (Nov 2025)

☐ Alternate I (Nov 2025) to 52.204-7

☒  52.204-90    Offeror Identification (Nov 2025)

☐  52.207-6       Solicitation of Offers from Small Business Concerns and Small Business Teaming                      Arrangements or Joint Ventures (Multiple-Award Contracts) (Aug 2024)

☐  52.209-12     Certification Regarding Tax Matters (Oct 2025)

☐  52.219-2       Equal Low Bids (Nov 2025)

☐  52.222-18     Certification Regarding Knowledge of Child Labor for Listed End Products (Feb                                             2021)

☐  52.222-48     Exemption from Application of the Service Contract Labor Standards for                                                          Maintenance, Calibration, or Repair of Certain Equipment–Certification (Nov 2025)

☐  52.222-52     Exemption from Application of the Service Contract Labor Standards for Certain                                         Services-Certification (Nov 2025)

☐  52.222-56     Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020)

☐  52.223-4       Recovered Material Certification (May 2008)

☐  52.225-2       Buy American Certificate (Oct 2022)

☐  52.225-4       Buy American-Free Trade Agreements-Israeli Trade Act Certificate (Nov 2025)

☐  52.225-6       Trade Agreements-Certificate (Feb 2021)

☐  52.226-3       Disaster or Emergency Area Representation (Nov 2007)

☐  52.229-11     Tax on Certain Foreign Procurements—Notice and Representation (Jul 2025)

Other Applicable FAR Provisions

52.209-2             Prohibition on Contracting With Inverted Domestic Corporations-Representation

52.209-11           Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

52.217-5             Evaluation of Options (Nov 2025)

52.233-2             Service of Protest (Sep 2025)

52.237-1             Site Visits (Apr 1984)

52.240-90          Security Prohibitions and Exclusions Representations and Certifications

AGAR Provisions

452.203-70        Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Certification (Dec                            2025)

(a) By submission of its offer, the offeror certifies that:

3.            It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution.

4.            Neither it nor any proposed subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution.

(b) If the offeror participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, by submission of its offer, the offeror certifies that it is compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The offeror affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract.  Payments under the contract are predicated on compliance with the above requirements, and therefore the offeror will not be eligible for funding under the contract or to retain any funding under the contract absent compliance with the

above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to offeror’s compliance with the above requirements and/or eligibility for the contract may subject the offeror to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) Failure on the part of the offeror or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate the contract for default.

(End of Provision)

452.211-70 Brand Name or Equal (Sep 2025)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs.  The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

5.            Meet the salient physical, functional, or performance characteristics specified in this              solicitation;

6.            Clearly identify the item by-

i.             Brand name, if any; and

ii.            Make or model number;

7.            Include descriptive literature such as illustrations, drawings, or a clear reference to   previously furnished descriptive data or information available to the Contracting    Officer; and

8.            Clearly describe any modifications the offeror plans to make to a product to make it conform to the solicitation requirements.  Mark any descriptive material to clearly     show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer.  The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner.  The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation.  Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO).  Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO.  Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1.            Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2.            Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests.  Under this informal process, the agency is not required to suspend contract award performance.  Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3.            Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1.            Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2.            Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman.  The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program.  Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3.            Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4.            Required Information: Protests shall include the information set forth in FAR 33.104(a)(3).  Failure to submit the required information may result in a delay or dismissal of the protest.

5.            Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6.            Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer. 

Election of Forum.  By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending.  If a protest is filed externally, the agency protest will be dismissed.