Annual PM of Automation Control System

The Drug Enforcement Administration, under the Department of Justice, is awarding a sole source firm-fixed-price contract to BAS Control Systems for annual preventive maintenance of the Reliable Controls Building Automation Control System located at the DEA Office of Training Clandestine Laboratory in Quantico, Virginia. The contract period runs from July 1, 2026, to June 30, 2027, with no automatic renewals, and is classified under NAICS code 236220 as a special-notice procurement. The work requires inspecting, servicing, and repairing the system's components using only brand-name Reliable Controls parts, with all deliverables— including working papers and reports—subject to unlimited data rights for the U.S. Government under FAR 52.227-14. The acquisition follows the Lowest Price Technically Acceptable (LPTA) evaluation method and is structured as an ALL or NONE award, meaning the entire scope must be accepted or rejected as a whole. The contractor must comply with stringent security protocols, including adherence to DOJ personnel security requirements, handling of Controlled Unclassified Information, and compliance with FISMA, NIST SP 800-53 Rev. 5, and other federal information security standards. All employees must complete DEA-provided records management training, and subcontractors must flow down all applicable clauses. Invoicing requirements mandate submission of electronic copies to a designated coordinator, containing total charges per CLIN, delivery dates, and the contractor’s TIN, with travel invoices requiring DEA pre-authorization, receipts, and detailed cost breakdowns. Digital signatures are prohibited, and all documentation must use physical or non-electronic approval methods. The contractor must also ensure packaging meets commercial standards for protection against weather, damage, and handling, and clearly label all items with the contract number. The contract includes clauses on labor standards, small business subcontractor payments, bio-based product procurement, duty-free entry, and contractor ethics, along with a specific DEA clause addressing former employment with the agency. Payments are governed by the Prompt Payment Act, with acceptance deemed 30 days after service completion unless deficiencies are identified and corrected.