Annual Purchase for Flexible Road Base Materials

Tarrant County is soliciting bids for an annual agreement to purchase and deliver flexible road base materials, specifically Type A, Grade 1-2 crushed stone, on an as-needed basis to repair failing pavement. The contract is for an initial twelve-month term with the option for two additional twelve-month renewals, provided both parties agree and the vendor submits updated documentation. All materials must strictly adhere to current TXDOT Item 247 specifications, and the use of gravel, multiple sources, or additives to modify materials is prohibited. Vendors must be regularly engaged in the production and distribution of asphalt surfacing materials and are preferred to have the capacity to deliver up to 200 tons per delivery and a minimum of 200 tons per day for larger orders. The award will be based on the vendor's ability to meet technical specifications and requirements. Pricing must be submitted as a firm per-ton rate that includes all fuel surcharges and environmental fees, supported by documentation explaining the pricing determination. Once the agreement is established, individual orders will be placed based on unit price, delivery time, and total delivery charges to specific job sites within Tarrant County. Payment is generally processed within thirty days following the receipt of a fully documented invoice and the corresponding purchase order. Tarrant County maintains the right to inspect goods at delivery and may utilize independent laboratories for testing, with the vendor absorbing the cost if materials fail to meet specifications.