Appliances Maintenance Services

AMENDMENT #001 (21 August 2013): As of this date, the following verbiage is hereby added to this Combined Synopsis Solicitation. "The Bid Schedule SUB-CLIN breakdown (Attachment 3) - to be completed and submitted by offerors - is for price comparison only. The anticipated contract award will be made using one CLIN only for the Base year and one CLIN only for each of the option years. The sole contract CLIN for each year will include all items already listed as SUB-CLINs from the bid Schedule (Attachment 3)." ________________________________________ The AFTC Installation Contracting Division, Eglin AFB, Florida intends to solicit and award a firm-fixed price contract for Appliances Maintenance Services In Accordance With (IAW) the attached Performance Work Statement (dated 15 May 2013). This contract action is contemplated and is subject to availability of funds. This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The announcement number is F1T2AZ3029AQ01-CSS. The North American Industry Classification System (NAICS) code for this acquisition is 811412 with a small business size standard of $14 Million. Please identify your business size in your response based upon this standard. This solicitation is a TOTAL SMALL BUSINESS SET ASIDE acquisition. The Government reserves the right to cancel this solicitation, whether before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability. Award will be made to the responsible offeror whose proposal conforms to the solicitation requirements with the lowest total price that is technically acceptable. For the offer to be technically acceptable, the offeror must receive an acceptable rating in each non-cost/price evaluation factor. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror's best terms from a price and technical stand point. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer. (Note: Proposals lacking ALL Technical requirements per this solicitation will be deemed technically unacceptable and price will not be evaluated). SEE ADDENDUM to FAR 52.212-1, Instructions to Offerors - Commercial Items and ADDENDUM to FAR 52.212-2, Evaluation - Commercial Items, which are listed together in an attachment to this Combined Synopsis Solicitation. Requirement: Base year plus four (4) option years (if the option years are exercised). Anticipated contract main CLINS - with their corresponding Periods of Performance (POP) - shall be numbered as followed: Base year: CLIN 0001 POP 1 Oct 2013 TO 30 Sep 2014 Option year one: CLIN 1001 POP 1 Oct 2014 TO 30 Sep 2015 Option year two: CLIN 2001 POP 1 Oct 2015 TO 30 Sep 2016 Option year three: CLIN 3001 POP 1 Oct 2016 TO 30 Sep 2017 Option year four: CLIN 4001 POP 1 Oct 2017 TO 30 Sep 2018 Each contract main CLIN will have three (3) SUBCLINs. SEE the numbers and applicable information for the main CLINs and their corresponding SUBCLINs below. The following listed CLINs and SUBCLINs are informational only. Do not insert any prices in the areas below. Contractor shall insert/transcribe their offer prices per CLINs and SUB-CLINs in the appropriate blocks/areas of the Bid Schedule (Attachment 3 to this combined synopsis-solicitation). Abbreviations for items below and on the attached Bid Schedule are as follows: "QTY" means "Quantity", "EA" stands for "Each", "HR" means "Hour", and "LO" stands for "Lot." CONTRACT LINE ITEM UNIT NO. (CLIN) SUPPLIES/SERVICE QTY UNIT PRICE AMOUNT CLIN 0001: Maintenance of Appliances. NON-PERSONAL 1 LO SERVICES: Provide all personnel, equipment, transportation, material, vehicles, supervision and other items and services necessary to service and maintain appliances in accordance with Performance Work Statement dated 15 May 2013. SUBCLIN 0001AA: Preventative Maintenance for 119 EA Ice Machines and Dryers SUBCLIN 0001AB: Routine Service Calls 150 HR SUBCLIN 0001AC: Repair Parts 1 LO CONTRACT LINE ITEM UNIT NO. (CLIN) SUPPLIES/SERVICE QTY UNIT PRICE AMOUNT CLIN 1001: Maintenance of Appliances. NON-PERSONAL 1 LO SERVICES: Provide all personnel, equipment, transportation, material, vehicles, supervision and other items and services necessary to service and maintain appliances in accordance with Performance Work Statement dated 15 May 2013. SUBCLIN 1001AA: Preventative Maintenance for 119 EA Ice Machines and Dryers SUBCLIN 1001AB: Routine Service Calls 150 HR SUBCLIN 1001AC: Repair Parts 1 LO CONTRACT LINE ITEM UNIT NO. (CLIN) SUPPLIES/SERVICE QTY UNIT PRICE AMOUNT CLIN 2001: Maintenance of Appliances. NON-PERSONAL 1 LO SERVICES: Provide all personnel, equipment, transportation, material, vehicles, supervision and other items and services necessary to service and maintain appliances in accordance with Performance Work Statement dated 15 May 2013. SUBCLIN 2001AA: Preventative Maintenance for 119 EA Ice Machines and Dryers SUBCLIN 2001AB: Routine Service Calls 150 HR SUBCLIN 2001AC: Repair Parts 1 LO CONTRACT LINE ITEM UNIT NO. (CLIN) SUPPLIES/SERVICE QTY UNIT PRICE AMOUNT CLIN 3001: Maintenance of Appliances. NON-PERSONAL 1 LO SERVICES: Provide all personnel, equipment, transportation, material, vehicles, supervision and other items and services necessary to service and maintain appliances in accordance with Performance Work Statement dated 15 May 2013. SUBCLIN 3001AA: Preventative Maintenance for 119 EA Ice Machines and Dryers SUBCLIN 3001AB: Routine Service Calls 150 HR SUBCLIN 3001AC: Repair Parts 1 LO CONTRACT LINE ITEM NO. (CLIN) SUPPLIES/SERVICE QTY UNIT PRICE AMOUNT CLIN 4001: Maintenance of Appliances.NON-PERSONAL 1 LO SERVICES: Provide all personnel, equipment, transportation, material, vehicles, supervision, and other items and services necessary to service and maintain appliances in accordance with Performance Work Statement dated 15 May 2013. SUBCLIN 4001AA: Preventative Maintenance for 119 EA Ice Machines and Dryers SUBCLIN 4001AB: Routine Service Calls 150 HR SUBCLIN 4001AC: Repair Parts 1 LO See additional CLIN pricing information in attachment ADDENDUM to FAR 52.212-1, Instructions to Offerors - Commercial Items. No paper copies of the solicitation will be mailed or faxed. The Performance Work Statement, dated 15 May 2013, is attached and available for viewing and downloading on the Government Electronic Posting System (EPS) at www.fbo.gov. Offerors must register on the site in order to receive notification of changes to the solicitation. The offeror is responsible for monitoring this site for the release of the solicitation and any subsequent addendum(s). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-67, Defense Acquisition Circular (DPN 20130710) and Air Force Acquisition Circular (AFAC) 2013-0327. All FAR clauses may be viewed in full text at http://farsite.hill.af.mil. The listed FAR clauses and provisions apply to this solicitation and are incorporated by reference. 52.202-1 Definitions 52.203-3 Gratuities 52.204-7 Central Contractor Registration 52.204-9 Personal Identity Verification of Contractor Personnel; 52.204-13 Central Contractor Registration Maintenance 52.212-1 Instructions to Offerors - Commercial items (see Addendum attached to solicitation) 52.212-2 Evaluation -Commercial Items (see Addendum attached to solicitation) Lowest Price Technically Acceptable. Evaluation will be based on the following factors: price and technical capability of item offered to meet the government's needs (Note: Quotes lacking ALL items will be deemed technically unacceptable and price will not be evaluated); 52.212-3 Offerors Representation and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, incorporating the following: o 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards o 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment o 52.219-6 Notice of Total Small Business Set-Aside o 52.219-14 Limitations on Subcontracting o 52.219-28 Post-Award Small Business Program Rerepresentation o 52.222-3 Convict Labor o 52.222-19 Child Labor - cooperation with Authorities and Remedies o 52.222-21 Prohibition of Segregated Facilities o 52.222-26 Equal Opportunity o 52.222-35 Equal Opportunity for Special Disabled, Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans o 52.222-36 Affirmative Action for Workers With Disabilities; o 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; o 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving; o 52.225-13 Restrictions on Certain Foreign Purchases; o 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration; o 52.222-41 Service Contract Act of 1965 o 52.222-42 Statement of Equivalent Rates for Federal Hires o 52.222-43 Fair Labor Standards Act and Service Contract Act 52.217-8 Option to Extend Services; 52.217-9 Option to Extend the Term of the Contract; 52.222-50 Combating Trafficking in Persons 52.224-1 Privacy Act Notification 52.224-2 Privacy Act 52.232-8 Discounts for Prompt Payment 52.232-23 Assignment of Claims 52.232-18 Availability of Funds 52.233-1 Disputes 52.233-2 Service of Protest 52.237-1 Site Visit 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.237-3 Continuity of Services 52.252-2 Clauses Incorporated by Reference 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7004 Alternate A, Central Contractor Registration 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, incorporating the following: 252.232-7003 Electronic Submission of Payment Requests; 252.232-7010 Levies on Contract Payments; 5352.201-9101 Ombudsman 5352.223-9001 Health and Safety 5352.242-9000 Contractor Access to Air Force Installations Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub line items. Offerors that are determined to be unbalanced may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government. The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quote. Quotes or modification of quotes, received at the address specified for the receipt of offers after the exact time specified WILL NOT be considered. Vendors must be registered in System for Award Management (www.sam.gov) with the applicable NAICS code (811412) listed in the offeror's representations and certifications before award can be made. The government must be able to clearly identify the Small Business size status and NAICS code 532210 with the size standard before award can be made. Questions and Answers: Questions shall be submitted via email to the following Government persons referenced below. No questions will be accepted after 20 August 2013 in order to allow time for adequate responses to any prior questions. A final Government response, to all contractor questions not previously answered by amendments to this combined synopsis-solicitation, will be posted to this solicitation by 21 August 2013. NO Site Visit is required or planned. All appliances are locoated on Eglin AFB and associated sites, ranges, and fields. Late or incomplete proposals may not be accepted for award. Please do not wait until the last minute to submit your proposal as e-mail problems or rejections may not be considered for award consideration. The evaluation method used for this acquisition will be Lowest Priced - Technically Acceptable. Price and Technical Capability (acceptability) are the evaluation factors -- with price being the determining factor for all proposals that pass technical specifications. An offer is considered Technically Acceptable when it meets the minimum specifications and requirements in the attached Performance Work Statement (15 May 2013) and the Technical Capability Factors and Subfactors, as identified in ADDENDUM to FAR 52.212-1, Instructions to Offerors - Commercial Items and ADDENDUM to FAR 52.212-2, Evaluation - Commercial Items, attached to this Combined Synopsis Solicitation. (Note: Proposals lacking ALL Technical requirements per this solicitation will be deemed technically unacceptable and price will not be evaluated). Of the offers considered that pass the technical requirements as identified in ADDENDUMS FAR 52.212-1 and FAR 52.212-2, the offer with the lowest overall Total Price (Total Price for the base year and the four options priced together) will be considered the winner. Note: It is the contractor's responsibility to access the Federal Business Opportunities website and monitor this solicitation for changes, amendments/modifications, announcements, etc. SEE ATTACHMENTS to this Combined Synopsis/Solicitation: (1) Attachment 1_F1T2AZ3029AQ01-CSS_Performance Work Statement (dated 15 May 2013) (2) Attachment 2_F1T2AZ3029AQ01-CSS_ADDENDUM to FAR 52.212-1 Instructions to Offerors - Commercial Items) and 52.212-2 (ADDENDUM to FAR 52.212-2, Evaluation -- Commercial Items) (3) Attachment 3_F1T2AZ3029AQ01_Bid Schedule Offers shall be submitted via email. All offers must be received no later than 3:00 P.M., Central Time on 27 August 2013. The proposal format is at the discretion of the offeror, but the pricing information must be in a separate document from the technical portion for evaluation purposes. Vendors shall submit offer packages by email to David Serbe, Contracting Officer, at david.serbe@eglin.af.mil , Joseph Freeland, contract specialist, via email at Joseph.Freeland@eglin.af.mil , and to Robert Gibson, contract specialist, at robert.gibson2@eglin.af.mil . - Please reference solicitation number F1T2AZ3029AQ01-CSS on all correspondence. - Please acknowledge all Government technical and contractual requirements on quotations.