ARFF Testing

Request for Quote (RFQ) Peterson SFB ARFF Testing Services COMBINED SOLICITATION/SYNOPSIS Action Code: Combined Synopsis/Solicitation Notice Solicitation Number: FA251723Q0019 Description of Service: Peterson Space Force Base (PSFB) Fire Apparatus & Ground Ladders Testing & Certification NAICS Code: 811310- Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Contracting Office Address: 21 CONS/PKAB, 135 Dover Street, Suite 2225 Colorado Springs, CO 80914 Is this a Recovery and Reinvestment Act Action? __ Yes X No Primary POC SrA Riley Smith Contract Specialist riley.smith.3@spaceforce.mil Phone: 719-556-9577 Secondary POC Tracie Winfree Contracting Officer tracie.winfree@spaceforce.mil Phone: 719-556-8527 In accordance with (IAW) FAR 12.603, Streamlined Solicitation for Commercial Products or Commercial Services, the following is submitted for this Request for Quote (RFQ). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR; Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation FA251723Q0019 is being issued as a Request for Quote (RFQ) for Fire Apparatus & Ground Ladders Testing & Certification services at Peterson SFB, in accordance with (IAW) Attachment 1 - PWS Fire Apparatus & Ground Ladders Testing & Certification. The solicitation document and incorporated provisions and clauses (See Attachment 3 - Clauses and Provisions) are those in effect through Federal Acquisition Circular (FAC) 2023-01 effective 30 December 2022. These will be incorporated into the resultant contract. This acquisition is being procured as a Small Business Set-Aside. The North American Industrial Classification System (NAICS) code is 811310- Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, and the maximum size standard is $12.5M. A single award will be made as a result of evaluation of quotes received. It is recommended offerors be registered on sam.gov as a small business under the NAICS code 811310, or be registered on sam.gov with a size standard of $12.5M, or less. (v) Quotes shall be submitted using Attachment 2 - Contractor Submittal Form which includes the Contract Line Item Number (CLIN) structure. Contractor shall also submit documentation to fulfill the technical information requirement. The following commercial service is requested in this solicitation: The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to deliver pump/service testing for 8 apparatus and equipment listed in Attch 1 - PWS Fire Apparatus & Ground Ladders Testing & Certification. The contractor shall comply with manufacturer's recommendations and procedures. The testing services will be the sole responsibility of the contractor. In addition, the contractor shall provide a written initial emergency notification reporting and response procedures for all potential foam spills and leaks. All performance shall be performed in the months of July through August. The Period of Performance (PoP) for this requirement, the Government contemplates soliciting and awarding a base year plus four (4) option year periods (for the possibility of 5 years total) with a possible six (6) month extension if needed, as a Firm Fixed Price (FFP) contract. Performance shall start July -August 2023. Provision FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Nov 2021), and the Addenda to FAR 52.212-1 applies to this acquisition. Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS To ensure timely and equitable evaluation of quotations, offerors must follow the instructions and meet all solicitation requirements, including terms and conditions, and representations and certifications. This section provides general guidance for preparing quotations as well as specific instructions on the format and content of quotation submission. The offeror's quotation must be submitted in accordance with (IAW) the instructions. Any offeror who submits an incomplete quotation or does not conform to the instructions may be considered non- compliant and may not be evaluated. Offerors are advised to submit adequate information to enable evaluators to fully determine the offeror's capability to perform the requirements of the solicitation. The quotation shall be clear and include sufficient detail for effective evaluation and for substantiating the validity of the technical approach. The data submitted in the quote shall be accurate, complete, and concise. Please provide a Firm Fixed-Price Quotation, which specifies the associated CLIN for each item included in the quotation. Please provide a 90-calendar day acceptance period for your quotation. Paragraph c in provision 52.212-1 is changed from 30 calendar days to 90 calendar days. Responsibility Determination: Information obtained from sources such as System for Award Management (SAM), and Contractor Performance Assessment Reporting System (CPARS) may be used as part of the responsibility determination made IAW FAR 9.104-1. Offeror shall submit a quotation that addresses the required items from Factors 1 and 2, detailed in FAR 52.212-2 below. Quotations shall be submitted via email to both points of contact listed in paragraph xvi. Hard copies of quotations will not be accepted. Soft Copy file formats are limited to Microsoft Excel, PDF, or Microsoft Word. The Government reserves the right to obtain information relative to present and past performance on its own. All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the Contract Specialist. Ensure the RFQ number and title are referenced in the subject line. Amendment(s) to the Solicitation (if applicable): The Government reserves the right to revise or amend the solicitation documents prior to the date of receipt of quotations. Amendments to the solicitation will be posted to SAM.gov. It is the offeror's responsibility to check the website periodically for any amendments to the solicitation. Changes to the solicitation can only be made by the issuance of an amendment. If this RFQ is amended, all terms and conditions not revised will remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment(s) in conjunction with the offeror's quote. Any unacknowledged amendment(s) in the offeror's quote may render the offeror's quote non-compliant and perhaps ineligible for award. Acknowledgement of any amendments shall be documented on Attachment 2 - Contractor Submittal Form. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Volume I - and Volume II - Price Technical Capability. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offerors, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional price information will be necessary. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than certified cost or pricing data to support a determination of price reasonableness. FACTOR I - PRICE The Contractor shall provide the following: Pricing for the effort shall be accomplished by completing page 2 of Attachment 2 - Contractor Submittal Form. The offeror shall fill in the monthly price for each CLIN as well as the total annual price column. Additionally, the offeror shall complete the last block which will be the sum of all annual costs to include the six-month extension of services. FACTOR II - TECHNICAL CAPABILITY Format The quote will be on 8 - x 11 paper A page is defined as one single sided, single or double-spaced page containing relevant information. Typing shall be Times New Roman Font, minimum size 10 Electronic files must be in Adobe (.pdf), Microsoft Word, or Excel format 6 page limit (4 pages for technical subfactor 1 and 2 pages for technical subfactor 2). All pages in excess of 6 pages, will not be reviewed or considered in the evaluation and may result in an unacceptable rating. Technical Capability - using the format described above, contractor shall provide sufficient explanation/documentation to demonstrate their ability to meet or exceed the standards for each technical sub-factors listed below, and the requirements listed in the PWS: Technical Sub-Factor 1: Apparatus and equipment testing and certification - (4 pages maximum). Offeror shall clearly and comprehensively describe their process to perform Fire Apparatus & Ground Ladders Testing & Certification services and the ability to meet the requirements IAW PWS paragraphs 1 and 7. Technical SubFactor 2: Certifications - (2 pages maximum) Offeror shall submit documentation as separate attachments showing they are certified IAW the following: Ladder service testing in accordance with NFPA 1932 - Standard on Use, Maintenance, and Service Testing of In-?Service Fire Department Ground Ladders, or by an organization that is accredited for inspection and service testing of ground ladders. Apparatus testing in accordance with NFPA 1071 - Standard for Emergency Vehicle Technician Professional Qualifications, or by an organization that is accredited for inspection and testing systems on fire apparatus in accordance with ISO/IEC 17020. Addendum to FAR 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Nov 2021) The following additions are included: Basis for Contract Award: Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated for technical acceptability and price will be evaluated to determine price is fair and reasonable IAW FAR 13.106-2. All quotes will be ranked according to price. The lowest priced quote that is determined technically acceptable will receive award. The resulting award will be a Firm Fixed Price Purchase Order to a single contractor. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certification and requirements, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Any exceptions to the solicitation shall be identified on Attachment 2, Contractor Submittal Form. Initially offerors shall be ranked according to price. Quotes will be evaluated based on lowest price technically acceptable. Prices will be determined to be fair and reasonable by adequate price competition among offers unless the contracting officer has requested other that pricing data per addenda to 52.212-1 above. Next, the Government technical evaluation team shall evaluate the technical information submitted by the lowest price ranked offeror on an Acceptable/Unacceptable basis: These are the definitions for the Evaluation Rating: Acceptable - Meets all solicitation requirements. Unacceptable - Does not meet all solicitation requirements. Technical Capability - using the format described above, contractor shall provide sufficient explanation/documentation to demonstrate their ability to meet or exceed the standards for each technical sub-factors listed below, and the requirements listed in the PWS: Technical Sub-Factor 1: Apparatus and equipment testing and certification - (4 pages maximum). In order to be technically acceptable, the offeror shall clearly and comprehensively describe their process to perform Fire Apparatus & Ground Ladders Testing & Certification services and the ability to meet the requirements IAW PWS paragraphs 1 and 7. Technical SubFactor 2: Certifications - (2 pages maximum) In order to be technically acceptable, the offeror shall submit documentation as separate attachments showing they are certified IAW the following: Ladder service testing in accordance with NFPA 1932 - Standard on Use, Maintenance, and Service Testing of In-?Service Fire Department Ground Ladders, or by an organization that is accredited for inspection and service testing of ground ladders. Apparatus testing in accordance with NFPA 1071 - Standard for Emergency Vehicle Technician Professional Qualifications, or by an organization that is accredited for inspection and testing systems on fire apparatus in accordance with ISO/IEC 17020. If the lowest price evaluated offerors is ranked to be - acceptable on all factors and the offeror is determined to be compliant, that offer will be deemed most advantageous to the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration to any other offer. If the lowest priced offeror is not technically acceptable, then the next lowest priced offeror will be evaluated and the process will continue until a technically acceptable proposal is evaluated. Offerors are cautioned to submit sufficient information and in the format specified in the quote preparation instructions to permit a meaningful assessment of technical capability. Offerors may be asked to clarify certain aspects of their quote. Interchanges may be conducted to resolve minor or clerical errors and will not constitute any type of discussions or negotiations and the contracting officer reserves the right to award a contract without the opportunity for quote revision(s) from any or all offerors. The Government intends to award a contract without interchanges with respective offerors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest of the Government. End Provision (viii) Submit any questions regarding this RFQ no later than 11:00 A.M. MST, Friday, 17 March 2023 to SrA Riley Smith at riley.smith.3@spaceforce.mil and Tracie Winfree at tracie.winfree@spaceforce.mil. Individual responses will not be provided; responses to all questions will be posted on Sam.gov. (xvi) Quotes are due via email no later than 11:00 A.M., Mountain Time Tuesday, 10 April 2023. Please submit your quote to SrA Riley Smith at riley.smith.3@spaceforce.mil and Tracie Winfree at tracie.winfree@spaceforce.mil. Attachments Attachment 1 - Performance Work Statement (PWS) Fire Apparatus & Ground Ladders Testing & Certification Attachment 2 - Contractor Submittal Form Attachment 3 - Clauses and Provisions