ARFQ-0310-DNR2700000002-1 | WRS: GPS Wildlife Collars for Elk

The contract solicitation ARFQ-0310-DNR2700000002-1 seeks the procurement of 25 GPS wildlife collars for elk, along with a three-year communication service plan totaling 900 months of activated transmission, to be delivered to the West Virginia Division of Natural Resources in Logan, WV. Delivery is required within 72 calendar days of purchase order issuance under FOB destination terms, with the contract structured as a one-time, firm-fixed-price purchase limited to one fiscal year. The vendor must ensure all collars are marked with a metal label stamped “Property of WVDNR” and comply with state and federal regulatory standards, though no specific technical specifications, packaging, preservation, or marking standards beyond the label are detailed. Payment is to be processed electronically via EFT or P-card in arrears, with no formal contract value provided due to missing unit pricing, despite the substantial multi-year service component. The contract is subject to legislative appropriation and requires quarterly expenditure reporting by the vendor. All offerors must register in the wvOASIS portal and comply with state procurement rules, including certification of small business, women-owned, or minority-owned status if seeking preference. Vendors are required to affirm they owe no debt to the state, disclose any interested parties if the contract exceeds $1 million, and certify compliance with labor laws and conflict of interest prohibitions. The contract cannot be assigned without written consent from multiple state offices, and all submissions become public records under West Virginia’s Freedom of Information Act with no provision for confidential or trade secret treatment. Compliance with state licensing requirements extends to subcontractors, and the state reserves the right to extend contract usage to other agencies unless explicitly refused in the bid. Inspection and acceptance occur at the delivery site, with the agency holding sole authority to determine conformity to specifications; failure to meet warranty or performance obligations triggers liquidated damages. No contracting officer representative or contracting officer information is provided, and evaluation criteria for award are not outlined in the available documentation.