ARFQ-0313-DEP2600000084-4 | OSR Keystone Resources Inc S-84-83

The solicitation ARFQ-0313-DEP2600000084-4 issued by the State of West Virginia under the title OSR Keystone Resources Inc S-84-83 is a fixed-period contract with a total estimated value of $500,000, requiring the vendor to furnish all labor, materials, equipment, and incidentals for the maintenance and repair of roadways, parking areas, gates, fences, drainage systems, snow removal, and dust control within West Virginia. The contract becomes effective upon receipt of a formal notice to proceed and must be completed within 365 days, with performance strictly bound to compliance with detailed technical specifications, supplemental provisions, project plans, and special conditions, including ASTM and AWWA standards for geotextiles and HDPE pipe and fittings. All work is subject to inspection by state engineers and inspectors, and the contractor must maintain a quality control system with documented process control tests, submit certified payrolls, weekly activity reports, and final quantity calculations, while adhering to strict documentation protocols for materials and deliveries. The solicitation enforces mandatory compliance with pass/fail gates: bids must be submitted exclusively through the wvOASIS VSS Portal, must acknowledge all issued addenda, and must conform to all terms marked with "must," "will," or "shall," or face disqualification. Pricing is firm and paid in arrears with payment applications due on the 1st and 16th of each month, contingent upon submission of certified payrolls, materials invoices, and weight slips, and the contractor must provide either a Schedule of Values or a lump-sum payment notification for the first invoice. Bid bonds of five percent and performance and labor/material payment bonds of 100 percent of the contract value are required prior to award, and contractors must maintain required insurance and comply with Davis-Bacon wage rates, drug-free workplace policies, and random drug screening. The contract is governed by West Virginia law, prohibits unauthorized burial of installed components, and carries a one-year warranty period for materials and workmanship; final payment does not relieve the contractor of liability for defects or negligence. All submissions are public records, and confidential or proprietary materials are strictly prohibited, with the state reserving the right to accept or reject any bid. The lowest responsible bidder will be selected, and alternatives to specified products may be considered only if deemed equal by the state at its sole discretion.