ARFQ-0313-DEP2600000094-1 | OSR North Lift Station Maintenance & Repair - Region 2

The State of West Virginia Department of Environmental Protection is soliciting services under an Agency Master Agreement for ongoing maintenance, repair, and servicing of lift stations in Region 2 under contract number ARFQ-0313-DEP2600000094-1, with a solicitation posting date of July 1, 2026, and a response deadline of July 14, 2026. This contract operates on an open-end and continuing basis with no automatic renewal, requiring explicit approval from the vendor, agency, and Attorney General’s office for any extension. The scope encompasses supplying all labor, equipment, materials, transportation, and supplies necessary for standard and emergency maintenance of lift stations in accordance with manufacturer specifications and industry best practices, with work conducted via authorized work orders that reference the master contract number and detail the scope. Pricing is firm for the life of the contract, with standardized hourly labor rates for routine and emergency work, a parts markup component, and shipping costs reimbursed at actual expense without markup. Bidders must submit electronically through the wvOASIS VSS Portal, and failure to comply with this or to acknowledge addenda, submit required documentation such as the Addendum Acknowledgement Form, Drug Free Workplace Affidavit, subcontractor list, or resolve outstanding debts or compensation delinquencies will result in immediate disqualification. Awards will be made to the technically compliant bidder offering the lowest overall total cost, with no scoring system applied beyond mandatory pass/fail gates. Successful bidders must provide a 100% performance bond and a 100% labor and material payment bond, a bid bond from a West Virginia-licensed surety, and maintain commercial insurance throughout the contract term, with proof submitted prior to award. The vendor must designate a primary contract manager and demonstrate that personnel have at least five years of hands-on experience servicing diverse pump types including centrifugal, diaphragm, and submersible systems. All work must be performed in compliance with West Virginia law, including the Freedom of Information Act, Israel Boycott Certification, and Drug Free Workplace requirements, and vendors must ensure subcontractors meet the same licensure, standing, and compliance obligations. Travel costs and mileage are included in the hourly rate and are not separately reimbursed, while all invoices must be submitted individually within 30 days of work completion via email to [email hidden], accompanied by original receipts for parts and shipping. Payment is made in ar