ARFQ-0402-EDD2700000004-3 | Statewide Evaluation for the 21st CCLC Program

The West Virginia Department of Education is soliciting bids for a Statewide Evaluation of the 21st Century Community Learning Centers (CCLC) Program. The selected contractor will provide a combination of services and goods to evaluate the program's impact and effect, with services anticipated to begin in January 2027. The scope of work requires the delivery of annual evaluation reports in accessible Microsoft Word and searchable PDF formats, along with datasets in Microsoft Excel or other nonproprietary machine-readable formats. Additionally, the contractor must provide all native editable source materials, including statistical code and analytical files. Evaluation quality must adhere to the Joint Committee on Standards for Educational Evaluation and utilize S.M.A.R.T. attributes for objectives. Bids will be evaluated based on compliance with minimum qualifications and mandatory requirements, with the award granted to the vendor offering the lowest overall total cost. Proposals must be submitted via wvOASIS or delivered to the agency by November 12, 2026. The contract utilizes a monthly payment structure inclusive of all expenses, such as travel, administrative costs, and insurance. Due to the nature of the data involved, the contractor must strictly comply with FERPA and state privacy regulations, including the execution of a Confidentiality and Non-Disclosure Agreement and the implementation of secure data backup and destruction procedures.