ARFQ-0603-ADJ2700000002-1 | Black out and Light Filtering Curtains

The contract titled ARFQ-0603-ADJ2700000002-1 issued by the State of West Virginia through its Department of Administration, Purchasing Division, seeks black out and light filtering curtains under a one-time purchase structure, with performance required at the project site in Charleston, WV. Although the solicitation references AIA Document A201™–2017 as the foundational contractual framework rather than FAR clauses, it mandates strict adherence to construction standards including ASME A13.1 for pipe marking, ASTM and NSF standards for material safety, and mandates compliance with environmental regulations prohibiting substances such as CFCs, HCFCs, lead, cadmium, and asbestos. Bidders must demonstrate technical acceptability through compliance with detailed specifications, including submission of product data, samples, and shop drawings, and must possess a valid West Virginia contractor’s license, appropriate insurance coverage, and financial responsibility. Experience in completing at least five similar projects is required, and socioeconomic preferences are granted to certified small, women-owned, or minority-owned businesses under state law, provided they submit supporting documentation prior to award. The contract operates on a Lowest Price Technically Acceptable (LPTA) basis, meaning award will be made solely to the lowest responsive and responsible bidder whose proposal meets all mandatory requirements without trade-offs for higher cost and superior performance. Delivery and performance must occur at the designated project site, with all materials arriving ready for installation and protected from environmental damage using impervious coverings and climate-controlled storage if necessary. Marking and labeling must conform to industry standards with permanent manufacturer identification, and all products must include a one-year warranty covering parts, labor, and materials. Key personnel, including a licensed professional engineer in West Virginia, must be identified in advance, and contractors are responsible for arranging all inspections and coordination with the architect. No federal systems such as WAWF or IPP are to be used for invoicing; instead, AIA Forms G702 and G703 must be submitted in both electronic and hard copy, with payments processed in arrears after approval. Access to certain work sites, such as Camp Dawson, requires two business days’ advance notice and compliance with military-style security protocols including background checks under Army directives. Bids must be submitted through the wvOASIS portal, by fax, or in person by the August 14, 2026 deadline, with email submissions strictly prohibited, and all electronic files must be unencrypted