ARFQ-0619-FIC2600000005-1 | Licensed Physician Services for Physical Examinations

The contract solicitation ARFQ-0619-FIC2600000005-1 seeks licensed physician services for the provision of comprehensive physical examinations in Charleston, West Virginia, under the North American Industry Classification System code 621111. Performance is required at agency facilities in Charleston, with services including hands-on medical assessments, laboratory tests, and associated medical procedures, all to be delivered by state-certified physicians holding active, unencumbered medical licenses. The contract does not specify a fixed term but allows for multiple contract types including term contracts, fixed period contracts, and one-time purchases, with an initial one-year base period and potential renewals. The agency, West Virginia State Fire Commission, is procuring these services under a Lowest Price Technically Acceptable evaluation method, awarding to the vendor whose proposal meets all technical requirements at the lowest total cost. All vendors must comply with strict licensing, insurance, and confidentiality mandates, including maintaining $1 million in professional liability coverage, adhering to West Virginia’s confidentiality and information security policies, and ensuring all personnel pass state-mandated criminal background checks. Vendors are prohibited from using used or refurbished equipment, must provide their own exam rooms and supplies at no additional cost, and are subject to stringent access controls and security protocols for State facilities, including accountability for issued access credentials and immediate reporting of lost or stolen devices. Proposals must be submitted electronically via the wvOASIS portal no later than June 2, 2026, with mandatory inclusion of a completed Pricing Page and supporting documentation such as proof of licensure and insurance. Failure to comply with submission requirements, including incomplete forms or improper file formats, may lead to disqualification. The contract prohibits assignment without written consent and requires vendors to certify they owe no debt to the state, have no conflicts of interest, and are not in violation of state laws. While no formal FAR clauses were identified, the solicitation enforces state-specific requirements including compliance with West Virginia Code and administrative rules governing small, women-owned, and minority-owned business preferences. Invoicing is processed in arrears via Electronic Funds Transfer or Purchase Card, with quarterly expenditure reports submitted to the Purchasing Division. No contract value, funding account codes, FOB terms, or packaging standards are specified, and the full set of technical specifications is referenced but not included in the solicitation documents, placing the onus on offerors to interpret and meet all performance and operational criteria outlined in the attached exhibits and