ARFQ-1400-AGR2600000015-1 | Various Aggregates - Huttonsville

The solicitation ARFQ-1400-AGR2600000015-1 issued by the West Virginia Department of Agriculture for Various Aggregates at Huttonsville State Farm requires vendors to supply specified quantities of construction aggregates including ¾” and 1-1/2” Crusher Run, 3-4” Clean, #8, #57, and #4 Stone, and Sand, each in 75-ton quantities. While the solicitation lists these items and quantities, pricing details are left blank for vendors to complete, and no estimated contract value is provided. Performance is F.O.B. destination at the Huttonsville site, with delivery expected under an open-end contract structure that may include one-time purchases, fixed-term agreements of one year, or project-based timelines. The contract incorporates state-specific clauses rather than standard FAR provisions, covering critical areas such as insurance, liquidated damages, acceptance, warranty, indemnification, and confidentiality. Vendors must maintain minimum insurance coverage of $1 million per occurrence for general liability, automobile, professional liability, and cyber liability, along with workers’ compensation compliance, and are prohibited from charging unapproved fees or including state tax exemptions in pricing. Compliance with energy and building standards including the ICC International Energy Conservation Code and ANSI/ASHRAE/IESNA Standard 90.1-2007 is required, along with Davis-Bacon wage rules if applicable. Bidders must self-certify as small, women-owned, or minority-owned businesses under West Virginia regulations to qualify for preference, submit proof of all necessary licenses and permits, and affirm there are no outstanding state debts or conflicts of interest. Proposals must be submitted via the Vendor Self Service Portal by July 13th at 11:30 AM EST, with no confidential markings permitted due to the state’s public disclosure laws. All documents must be accessible without encryption or passwords, and failure to comply with submission guidelines may result in disqualification. The contract includes provisions for arbitration, modifications, assignment limitations, and quarterly reporting, but contains no formal evaluation factors, award methodology, or detailed inspection and acceptance criteria beyond general merchantability and conformance standards. The West Virginia Department of Agriculture serves as the sole point of contact, with Stacy A Straight listed as the primary procurement liaison.