ARFQ-1400-AGR2600000016-1 | Various Aggregates - McCausland

The solicitation ARFQ-1400-AGR2600000016-1 for Various Aggregates at the General John McCausland State Farm in Henderson, West Virginia, is an open-end contract structured as an indefinite delivery/indefinite quantity (IDIQ) agreement with an initial one-year term and up to three optional one-year renewals, for a maximum potential duration of four years. Deliveries are triggered by orders placed during the contract period, with no fixed quantities or delivery schedules, though estimated requirements include 75 tons each of items such as #57 Stone, #8 Stone, ¾” and 1-1/2” Crusher Run, 3-4” Clean, #4 Stone, and Sand, all to be delivered F.O.B. destination to the agency site. The contract operates on a Lowest Price Technically Acceptable (LPTA) basis, where technical compliance—evidenced by adherence to West Virginia Department of Agriculture specifications, ANSI/ASHRAE/IESNA 90.1-2007 standards, and the ICC Energy Code—is mandatory, and award goes to the lowest-priced responsive bidder. Bidders must submit completed pricing pages, valid licenses, insurance certificates, and proof of registration with the West Virginia Purchasing Division, and all submissions must be made electronically via the wOASIS portal by the deadline of July 13, 2026, at 11:30 AM EST. Insurance requirements are explicitly outlined with both workers’ compensation and general liability coverage of $1,000,000 per occurrence and in aggregate, respectively, and vendors must maintain all necessary state licenses, including those from the Secretary of State, Tax Department, and Insurance Commission. Contractual obligations extend to compliance with labor laws including Davis-Bacon wage rates for federally funded portions, domestic preference mandates for steel, aluminum, and glass, and prohibitions against using used or refurbished materials without written approval. Confidentiality and data security provisions require vendors to safeguard personally identifiable information in alignment with state policies, and strict contract modification, assignment, and termination clauses are in place requiring mutual written consent. Acceptance of goods occurs at the agency location upon inspection confirming conformity to specifications, merchantability, and freedom from defects, with returns governed by F.O.B. terms determined by the cause of return. Payment will be processed electronically upon invoice submission via wOASIS in arrears, with no tax reimbursement allowed