Armed Guard Services For VDFP

The Virginia Department of Fire Programs (VDFP) is seeking a qualified vendor to provide one armed security guard at their Glen Allen headquarters for a one-year term starting October 14, 2025, and ending October 13, 2026. The service requires coverage Monday through Friday from 7:30 AM to 5:00 PM, excluding state holidays, with an estimated total of approximately 2,259 hours. The guard must be certified by the Virginia Department of Criminal Justice Services (DCJS), wear a standard uniform, and perform duties including patrolling two buildings totaling about 35,000 square feet, maintaining a visible security presence, assisting with visitor logs, diffusing confrontations, and removing disorderly individuals if necessary. The contractor is responsible for providing all necessary equipment, including an operational cell phone, and must designate a project manager to oversee personnel. The contract emphasizes compliance with Virginia state procurement laws, including adherence to the Commonwealth Vendors Manual, anti-discrimination laws, and civility standards, with all personnel required to hold valid DCJS armed guard licenses. The procurement will be awarded to the lowest responsive and responsible bidder based on a grand total price, with evaluation criteria focusing primarily on price, bid responsiveness, and contractor responsibility. The process encourages participation from Virginia-certified small and micro businesses, with set-aside priorities for such vendors when specified. Bidders must submit their proposals electronically via the eVA portal by October 7, 2025, including completed attachments such as the Vendor Data Sheet and SCC registration information. The contract incorporates standard state clauses covering law compliance, anti-discrimination, ethics, audit rights, and contract modifications, with no federal FAR clauses explicitly referenced. Payment will be made within 30 days of invoice submission, which must include specific identifying information, and all records related to the contract must be retained for five years post-final payment. The scope of work also mandates that the contractor provide a qualified project manager, ensure personnel meet all licensing requirements, and maintain a professional, compliant security presence at the designated site.