Asphalt Milling and Overlay Services with IDIQ Pricing

The City of Waxahachie, Texas, is soliciting proposals under Solicitation Number RFP-2026-7-2 for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide asphalt milling, overlay, and related pavement rehabilitation services. The contract is intended to cover one or two projects per fiscal year, anticipated in the spring and fall, with funding contingent on annual City Council approval and ranging from $500,000 to $1,000,000 per year. The contract term is two years with two optional one-year renewals, automatic unless terminated with 90 days' written notice. Work will occur on asphalt-paved streets within city limits and includes cold milling, installation of a two-inch Type D asphalt overlay, lime treatment of subgrade, flexible base repair, full-depth pavement repair, spoil removal, traffic control, thermoplastic markings, valve box adjustments, tack coat, saw cutting, and mobilization. All work must comply with the NCTCOG Standard Specification for Public Works Construction, Texas Department of Transportation standards, and the City’s own design criteria, which take precedence in case of conflict. Immediate project execution is expected upon contract award, with the first project likely falling in Fiscal Year 2027 beginning October 1, 2026. Proposals must include detailed IDIQ pricing for all line items and be submitted electronically through the OpenGov platform or in sealed paper form to the City Secretary’s office by 10:00 a.m. Central Time on August 13, 2026. Bidders must provide a signed W-9, complete a Conflict of Interest Questionnaire, and certify their status as a Small Business, DBE, or HUB if applicable. Compliance with Texas statutes is mandatory, including adherence to the Texas Public Information Act, prohibitions on boycotting Israel and energy companies, and non-discrimination against firearm entities. Contractors must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, $2 million umbrella coverage, business auto liability with the City named as an additional insured, and workers' compensation at statutory limits plus $1 million per accident. Performance and payment bonds are required for individual projects exceeding $100,000 and $25,000 respectively, both at 100% of the project value. Prevailing wages must be paid in accordance with SAM.gov rates and Texas Government Code Chapter