ASSD-0402-EDD2600000014-1 | Evidence-based Practices in the Principles of Implementation

This contract, identified by solicitation number ASSD-0402-EDD2600000014-1, is a sole-source procurement issued by the West Virginia Department of Education for implementation support services related to the Third Grade Success Act, aimed at improving literacy and numeracy outcomes across the state. The contract, valued at $110,000, is awarded to K12 Systems Change Solutions, LLC, based on continuity of prior work and specialized institutional knowledge, with no competitive bidding due to the absence of alternative sources. The performance period runs from August 1, 2026, to July 31, 2027, with services centered in Charleston, West Virginia, and involving in-person and virtual activities including kickoff sessions, monthly implementation meetings, specialist coaching, train-the-trainer support, and implementation workshops. Compensation is structured on a fixed-rate basis for specific deliverables, with no option periods or escalation clauses defined beyond the stated base period. Payment is made in arrears via electronic funds transfer or purchasing card upon receipt of a proper invoice, with funding contingent upon legislative appropriation and governed by West Virginia’s tax-exempt status. The vendor is obligated to comply with all state and federal laws, maintain comprehensive insurance coverage—including commercial crime, cyber liability, workers’ compensation, professional liability, and automobile liability—with the State named as an additional insured, and ensure all personnel undergo criminal background checks when accessing sensitive information or facilities. Contractual provisions explicitly prohibit conflicts of interest, require prompt disclosure of any potential conflicts, forbid assignment without written consent, and reinforce the vendor’s status as an independent contractor. The State retains full authority for inspection and acceptance of deliverables at its Charleston office, based on adherence to solicitation specifications and required certifications. Quarterly reporting on purchase quantities is mandated, and the contract may be renewed for up to three additional one-year terms with mutual written agreement, provided renewal requests are submitted at least 30 days prior to expiration. All submissions must occur electronically through the wvOASIS portal by June 15, 2026, and include adherence to state confidentiality and information security policies, though no formal security clearance, UEI, CAGE, or socioeconomic certifications were provided by the vendor.