ASSD-0803-DOT2600000025-1 | Asphalt Zipper Repair ED# 506-002 PO#70250247

The contract pertains to an asphalt zipper repair project under solicitation ASSD-0803-DOT2600000025-1 with ED# 506-002 and PO# 70250247, issued by the West Virginia Department of Administration’s Purchasing Division through the Division of Highways. It is a sole source direct award justified under West Virginia Code § 5A-3-10c due to the unavailability of competition, as the equipment involved—such as the Asphalt Zipper Key and associated assemblies—is patented and unique to a single vendor, Asphalt Zipper Inc. The performance location is within West Virginia, with delivery required to the Division of Highways Equipment Division in Buckhannon, while the vendor originates from Pleasant Grove, Utah. The contract includes line items for specific hardware components like drive belts, bearing assemblies, gear hoses, skirt pivots, proximity switches, and water system assemblies, though pricing data is incomplete for most line items, preventing determination of the total contract value. Payment terms allow for invoicing through either the Equipment Division in Buckhannon or the Purchasing Division in Charleston, with funding contingent upon legislative appropriation and automatically voided if funds are not secured. The contract requires compliance with state laws, mandates workers’ compensation insurance without specifying amounts, and prohibits the use of used or refurbished materials. Acceptance criteria demand that all items be merchantable, fit for purpose, and free of defects, with inspection and approval reserved solely by the state. Although the contract references detailed specifications contained in attachments, those documents are not available here, leaving critical performance parameters undefined. Delivery timelines are unspecified beyond general references to completion within six months or under a fixed period contract structure. No electronic invoicing system is mandated, and no formal COR, COTR, or PCO designations are made, though Jeromie F. Lanham is listed as the primary procurement contact. All certifications required from the vendor are limited to affirmations of non-collusion and state registration, with no UEI, CAGE code, or socioeconomic status provided. Packaging, marking, FOB terms, and special requirements such as security clearances or contract options are not addressed, and the contract remains unexecuted with fill-ins for clauses like liquidated damages and pricing type left blank.