ASSD-0803-DOT2700000007-1 | HYDRAULIC MOTOR FOR 132-0365

This procurement is an Agency Sole Source Determination issued by the West Virginia Department of Transportation for the direct award purchase of one hydraulic motor for 132-0365, pursuant to West Virginia Code 5A-3-10C. The solicitation, identified as ASSD-0803-DOT2700000007-1, was posted on September 15, 2026, with a response deadline of September 29, 2026. The primary deliverable consists of one lump sum unit of engines, which must be new and unused, as the contract strictly prohibits the supply of refurbished or used commodities. The selected vendor is required to deliver the items F.O.B. destination to the agency location at 270 Hardwood Lane, Princeton, WV 24740, within 15 working days of receiving a purchase order or notice to proceed. Key contractual obligations include maintaining specific insurance coverages throughout the life of the contract and adhering to state confidentiality and information security policies. The procurement is subject to West Virginia Code 5A-3-62, which voids certain contract clauses that violate state law. Administration of the contract is handled by the West Virginia Department of Transportation, with primary contact provided by James F. Moffatt and buyer John W. Estep.