Audio and Video Equipment Maintenance and Repair

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is NARA-883103-19-Q-00144 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-05 effective August 13, 2019. This is an unrestricted requirement under NAICS Code 811213, Communication Equipment Repair and Maintenance. CONTRACT LINE ITEM NUMBER(S): See Attachment 2, Schedule of Prices. REQUIREMENT: The National Archives and Records Administration (NARA) has a requirement for Maintenance and Repair Services for Audio and Video Players/Recorders/Decks. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant contract, with the exception of FAR provisions which will be removed prior to award: FAR 52.212-1. Instructions to Offerors - Commercial Items (Oct 2018). Addenda: Delete paragraph (h), Multiple Awards. - see below for additional quotation submission instructions. EVALUATION (In lieu of FAR 52.212-2): Evaluation and award will be in accordance with Simplified Acquisition Procedures at FAR Subpart 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation authorized by FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items. Selection of the Contractor to perform this contract will be based on NARA's assessment of the best overall value to the Government. Accordingly, best value for this procurement will be obtained through a lowest price technically acceptable evaluation. Exceptions taken to any terms and conditions stated in the RFQ must be clearly outlined on a separate page of the Contractor's quotation entitled "Exceptions." The Contractor must also include complete rationale, justification, and the cost impact of each exception noted. The Government reserves the right to make an award on the initial quotation without discussions of this procurement. For evaluation purposes, the Total Contract Ceiling Price will be used to determine the lowest price. The Total Ceiling Price for each CLIN will be determined by multiplying the Quantity by the Firm Fixed Unit Price. The resultant contract will include FAR 52.217-8, Option to Extend Services. NARA will evaluate six (6) additional months of services at the rates for CLINs 0031 through 0035 by dividing them in half. The evaluated Total Contract Ceiling Price will be determined by summing the Total Ceiling Price of all CLINs and one half of the rates for CLINs 0033 through 0037. Attachment 2, Schedule of Prices and Attachment 5, RFQ Information Sheet must be submitted with quotations. Failure to submit any of the required information and documentation with the quotation may result in rejection of the quotation. FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Oct 2018) - The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Oct 2018) - see Attachment 6, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4). FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Aug 2019) - see Attachment 7, FAR Clauses, for the full text of this clause and for additional applicable FAR clauses. Full text provisions and clauses can be found at https://www.acquisition.gov. QUESTIONS: Questions regarding this RFQ must be submitted in writing to the Contract Specialist, Ms. Cynthia Jones, at contact@example.gov no later than 4:00 p.m. eastern time on September 3, 2019 to be considered. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment. QUOTATION DUE DATE: Quotations must be received by 4:00 p.m. eastern time on September 10, 2019. Failure to submit quotations by the due date and time may result in rejection of the quotation as untimely. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. NARA requests that contractors email one (1) copy of the quotation to the Contract Specialist at: contact@example.gov. However, contractors may mail one (1) hardcopy. Mailed quotations must be sent to: National Archives and Records Administration, Attention: Ms. Cynthia Jones, 8601 Adelphi Road, Room 3400, College Park, MD 20740-6001. ATTACHMENT 1 PERFORMANCE WORK STATEMENT FOR INSTALLATION, PREVENTIVE MAINTENANCE, AND REPAIR SERVICES FOR AUDIO AND VIDEO PLAYERS/RECORDER DECKS 1.0 INTRODUCTION 1.1 The National Archives and Records Administration (NARA) is an independent Federal agency that helps safeguard and preserve our nation's history by overseeing the management of all Federal records. The stories of our nation and our people are told in the records and artifacts cared for in NARA facilities around the country and people can discover, use, and learn from this documentary heritage. The mission is to ensure ready access to the essential evidence that documents the rights of American citizens, the actions of Federal officials, and the national experience. 1.2 The Motion Picture, Sound and Video Branch (RDSM) of the Special Media Archives Services Division (RDS) is responsible for the accessioning, custodial handling, and public access of the audio and video holdings held by NARA. The Research Room and Archival Projects Team need a complement of Audio and Video Player/Recorder Decks that operate correctly at original factory specifications in order to do accessioning, holdings maintenance work, and to provide access in the Motion Picture, Sound and Video Research Room. Currently, the RDSM unit has a number of non-operational Audio and Video Player/Recorder Decks that need maintenance and/or repair to be operational, and an additional complement of operational Audio and Video Player/Recorder Decks that may need installation, maintenance and/or repair in the future. 2.0 SCOPE 2.1 List of Equipment with Required Services 2.1.1 Thirty four (34) video tape recorders/decks that are in need of On Site Diagnostic Testing, Preventive Maintenance, and Minor Repair services. Thirty one (31) audio tape recorders/decks that are currently operational and will be covered under the contract for future On Site Diagnostic Testing, Preventive Maintenance, and Minor Repair services. 2.1.2 Contractor shall provide Bench Testing and Major Repair services for inoperable audio and video tape recorders/decks. Equipment will be prioritized for repair services by the NARA Technical Point of Contact (TPOC). 2.1.3 Effective Option Year 1 and all consecutive Option Years of the contract, Contractor shall maintain, at a minimum, a 95% (less equipment maintenance downtime) equipment uptime or in-service rate in Room 4000 and Room 4350. In order to determine the uptime or in-service rate, the TPOC or their designated representative will periodically and randomly check all of the Audio and Video Player/Recorder Decks to verify their operability and then calculate whether the 95% uptime or in-service rate is being maintained. 2.2 Installation of Decks and Monitors 2.2.1 Contractor shall install decks and monitors in rack(s). The service shall include but is not limited to hook up of audio and video cables, monitors, switchers, pre-amps, speakers. Video rack(s) must be equipped with NARA owned equipment. See Attachment 3, List of Equipment to be Installed. 2.2.2 Installation services may be scheduled at any time during the contract period of performance. 2.2.3 Installation services will be prioritized by the NARA TPOC. The NARA TPOC shall coordinate installation service visits with the Contractor. 2.2.4 Installation services shall not be performed without the written approval from a NARA Contracting Officer. The NARA TPOC is not authorized to approve installation services. 2.2.5 If installation services are approved, they will be added to the contract via a modification signed by a NARA Contracting Officer. Any installation services performed in advance of receiving a signed contract modification is at the Contractor's risk. 2.3 Diagnostic Tests and Reporting Requirement 2.3.1 During the Base Year of the contract, Contractor shall perform diagnostics on all Audio and Video Player/Recorder Decks. This base year diagnostic visit shall count as the first of the two base year preventative maintenance visits. 2.3.2 Contractor shall coordinate the diagnostic testing with the NARA TPOC or their designated representative. 2.3.3 Contractor shall submit a detailed report outlining the maintenance and repair needs identified during the diagnostic tests. The report shall provide recommendations for further work, including preventive maintenance and cleaning, minor repairs, and major repairs. The report shall be submitted to the NARA TPOC or their designated representative within 7 business days after completion of diagnostic tests. 2.3.4 The diagnostic report shall be submitted prior to any other work being done on Audio and Video Player/Recorder Decks. Bench tests of equipment requiring Major Repair will be submitted to the NARA TPOC or their designated representative before Major Repairs will be authorized. 2.4 Preventive Maintenance 2.4.1 Contractor shall perform preventive maintenance two times during each year of the contract. Preventative Maintenance shall be performed on only those Audio and Video Player/Recorder Decks approved by the NARA TPOC or their designated representative. 2.4.2 Preventive maintenance shall be performed in accordance with manufacturer's specification. Preventive maintenance shall include at a minimum: - Cleaning - Replacement of rollers and belts - Check of brake torque - Check of motors and tension regulators - Check of head wear - Head degauss - Control and operational check - Check of link, drive, torque, tape run, power supplies, servos, audio, video, time code, etc. - Alignment and calibration of the above 2.4.3 Contractor shall coordinate preventative maintenance visits with the NARA TPOC or their designated representative. 2.4.4 Contractor shall submit a report on all preventative maintenance performed. The report shall detail equipment serviced and include labor hours per visit. The report shall be submitted to the NARA TPOC or their designated representative within 7 business days after each visit. 2.5 Minor Repairs 2.5.1 If minor repairs are required, Contractor shall notify the NARA TPOC or their designated representative. The Contractor shall provide the NARA TPOC or their designated representative with a written cost estimate. 2.5.2 Minor repairs shall not be made without written approval from a NARA Contracting Officer. The NARA TPOC is not authorized to approve minor repair services. 2.5.3 If minor repairs are approved, they will be priced separately and added to the contract via a modification signed by a NARA Contracting Officer. Any minor repair services performed in advance of receiving a signed contract modification is at the Contractor's risk. 2.5.4 Contractor shall perform minor repairs following factory service/repair manual recommendations which, at a minimum, shall include: - Replacement of drum - Replacement of audio heads - Replacement of time code heads - Replacement of full-erase heads - Calibration/alignment of all components after minor repair 2.5.5 Contractor shall coordinate minor repair services with the NARA TPOC or their designated representative. 2.5.6 Contractor shall pick up and return all Audio and Video Player/Recorder Decks requiring minor repair services if equipment needs to be repaired offsite. Equipment shall be picked up from and returned to the National Archives at College Park, 3301 Metzerott Road, College Park, MD 20740. 2.5.7 Acceptance is contingent on full functionality of serviced equipment. 2.5.8 All equipment shall be warranted to be operational for 30 days after completion of minor repair services. 2.5.9 Contractor shall submit a report on all minor repairs performed. The report shall detail equipment serviced and include labor hours per visit. The report shall be submitted to the NARA TPOC or their designated representative within 7 business days after each visit. 2.6 Major Repairs and Bench Tests 2.6.1 Contractor shall perform a bench test of all Audio and Video Player/Recorder Decks sent for major repair to test and evaluate the operational and repair needs and to bring the Audio and Video Player/Recorder Decks to factory specifications. 2.6.2 Contractor shall submit a written cost estimate and detailed report to the NARA TPOC or their designated representative outlining the maintenance and repair needs identified during the bench test. The report shall provide recommendations for further work, including preventative maintenance, cleaning, minor repairs, and major repairs. 2.6.3 Major repairs shall not be made without written approval from a NARA Contracting Officer. The NARA TPOC is not authorized to approve major repair services. 2.6.4 If major repairs are approved, they will be priced separately and added to the contract via a modification signed by a NARA Contracting Officer. Any major repair services performed in advance of receiving a signed contract modification is at the Contractor's risk. 2.6.5 Contractor shall perform major repairs following factory service/repair manual recommendations which, at a minimum, shall include: - Replacement of motors - Replacement of servos - Replacement of circuit boards - Replacement of power supplies - Replacement of cassette/tape handling assemblies - Replacement of solenoids - Calibration/alignment of all components after major repair 2.6.6 Contractor shall coordinate major repair services with the NARA TPOC or their designated representative. 2.6.7 Contractor shall pick up and return all Audio and Video Player/Recorder Decks requiring major repair. Equipment shall be picked up from and returned to the National Archives at College Park, 3301 Metzerott Road, College Park, MD 20740. 2.6.8 Acceptance is contingent on full functionality of serviced equipment. 2.6.9 All equipment shall be warranted to be operational for 30 days after completion of major repair services. 2.6.10 Contractor shall submit a report on all major repairs performed. The report shall detail equipment serviced and include labor hours. The report shall be submitted to the NARA TPOC or their designated representative within 7 business days after completion of repairs. 2.7 Calls for Repair Service 2.7.1 Contractor shall be notified by the NARA TPOC or their designated representative in the event of an Audio and Video Player/Recorder Deck malfunction. Contractor shall respond via telephone or e-mail to the NARA TPOC or their designated representative within four (4) business hours after receipt of notification. 2.7.2 Contractor shall contact the NARA TPOC or their designated representative by the end of the next business day (Monday through Friday) to schedule a date to service the equipment. Consulting with the NARA TPOC or their designated representative to schedule the service visit is considered to satisfy this requirement. 2.7.3 All scheduled repair services shall be coordinated with the NARA TPOC or their designated representative at least 3 business days in advance. 2.7.4 The Audio and Video Player/Recorder Decks that are in use in Room 4000 and Room 4350, will be available for repair service during regular research room hours, from 8:45 a.m. to 5:00 p.m. eastern time, Monday through Friday, excluding Federal Holidays. 2.7.5 Contractor shall pick up and return all Audio and Video Player/Recorder Decks requiring repair services if equipment needs to be repaired offsite. Equipment shall be picked up from and returned to the National Archives at College Park, 3301 Metzerott Road, College Park, MD 20740. 2.7.6 Contractor shall submit a report on all service calls. The report shall detail equipment serviced and include labor hours per visit. The report shall be submitted to the NARA TPOC or their designated representative within 7 business days after each visit. 2.7.7 Acceptance is contingent on full functionality of serviced equipment. 2.7.8 Repair services shall not be performed without the written approval from a NARA Contracting Officer. The NARA TPOC is not authorized to approve repair services. 2.7.9 If repair services are approved, they will be added to the contract via a modification signed by a NARA Contracting Officer. Any repair services performed in advance of receiving a signed contract modification is at the Contractor's risk. 2.8 Parts 2.8.1 Contractor shall provide wearable parts such as belts and rollers at no additional expense. 2.8.2 If additional parts, other than wearable parts, are required, Contractor shall notify the NARA TPOC or their designated representative. The Contractor shall provide the NARA TPOC or their designated representative with a written cost estimate and detail why the part is needed. 2.8.3 Repairs shall not be made and parts shall not be purchased without written approval from a NARA Contracting Officer. The NARA TPOC is not authorized to approve parts. 2.8.4 If parts are approved, they will be priced separately and added to the contract via a modification signed by a NARA Contracting Officer. Any purchase in advance of receiving a signed contract modification is at the Contractor's risk. 2.8.5 Contractor shall be responsible for installing parts. Parts shall be installed within 14 business days after receipt of contract modification. 3.0 PLACE OF PERFORMANCE AND NARA TECHNICAL POINT OF CONTACT 3.1 Services shall be performed at the following location: National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740 3.2 Equipment and parts shall be picked up from and delivered to the following location: National Archives and Records Administration 3301 Metzerott Road College Park, Maryland 20740 Entrance for delivery will be via Metzerott Road. 3.3 The NARA Technical Point of Contact for this order is: Name: TBD Phone: Email: 4.0 PERIOD OF PERFORMANCE 4.1 The period of performance will be for one base year plus four (4) 12-month option years. 5.0 HOURS OF OPERATION 5.1 Work performed at NARA in the Research Room (Room 4000) or Accessioning/Processing areas (Suite 4350) must be undertaken during regular business hours, 8:45 a.m. to 5:00 p.m. eastern time, Monday through Friday, except Federal Holidays. 5.2 The Federal Government holidays are New Year's Day, Martin Luther King Jr.'s Birthday, Inauguration Day, Presidents' Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day. 6.0 TASKS AND DELIVERABLES 6.1 The deliverables are discussed in paragraph 2.0 above. 7.0 ADDITIONAL REQUIREMENTS 7.1 Contractor shall be responsible for safeguarding all government furnished equipment, information, and property provided for contractor use. 7.2 Contractor shall provide all personnel, supplies, facilities, transportation, materials, supervision, and other items and services necessary to perform requirements as defined in this Performance Work Statement except for those items specified as government furnished property. 7.3 Contractor shall provide all tools and equipment necessary to meet the requirements under this Performance Work Statement. 7.4 Contractor shall report to the NARA TPOC or their designated representative prior to commencing work. Before beginning and upon completion of any scheduled or unscheduled service call, the contractor's service representative must sign in and sign out with the Security Desk and designated representative for each room location. 7.5 No transportation or travel expenses will be paid. 8.0 GOVERNMENT FURNISHED PROPERTY See Attachment 3, List of Equipment to be Installed/Government Owned Property ATTACHMENT 2 SCHEDULE OF PRICES Base Year - Months 1-12 CLIN Description Quantity Unit of Issue Firm Fixed Unit Price Total Ceiling Price 0001 Base Year Diagnostic Tests in accordance with the Performance Work Statement (PWS). See Attachment 4. 1 Each $______ $_______ 0002 Base Year Preventative Maintenance in accordance with the PWS. 1 Each $______ $_______ 0003 Optional: Calls for Repair Services in accordance with the PWS Note: The Government does not guarantee that the service will be purchased. Per Call $______ $_______ 0004 Optional: Installation of Decks and Monitors in Room 4366 in accordance with the PWS. See Attachment 3. Note: The Government does not guarantee that the service will be purchased. 1 LOT $______ $________ 0005 Optional: Installation of Decks and Monitors for Room 4353 in accordance with the PWS. See Attachment 3. Note: The Government does not guarantee that the service will be purchased. 1 LOT $______ $________ 0006 Optional: Installation of Decks and Monitors for Room 4354 in accordance with the PWS. See Attachment 3. Note: The Government does not guarantee that the service will be purchased. 1 LOT $______ $________ 0007 Optional: Minor Repair Services in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00 Not to Exceed 0008 Optional: Major Repairs and Bench Tests in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00 Not to Exceed 0009 Optional: Parts in accordance with the PWS. Note: The Government does not guarantee that parts will be purchased. $25,000.00 Not to Exceed 0010 RESERVE -- -- -- -- 0011 RESERVE -- -- -- -- TOTAL BASE YEAR CONTRACT CEILING PRICE: $________ Option Year I - Months 13-24 CLIN Description Quantity Unit of Issue Firm Fixed Unit Price Total Ceiling Price 0012 Preventative Maintenance in accordance with the PWS 2 Each $______ $_______ 0013 Optional: Calls for Repair Services in accordance with the PWS Note: The Government does not guarantee that the service will be purchased. Per Call $______ $_______ 0014 Optional: Minor Repair Services in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00 Not to Exceed 0015 Optional: Major Repairs and Bench Tests in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00 Not to Exceed 0016 Optional: Parts in accordance with the PWS. Note: The Government does not guarantee that parts will be purchased. $25,000.00 Not to Exceed 0017 RESERVE -- -- -- -- 0018 RESERVE -- -- -- -- TOTAL OPTION YEAR I CONTRACT CEILING PRICE: $________ Option Year II - Months 25-36 CLIN Description Quantity Unit of Issue Firm Fixed Unit Price Total Ceiling Price 0019 Preventative Maintenance in accordance with the PWS 2 Each $______ $_______ 0020 Optional: Calls for Repair Services in accordance with the PWS Note: The Government does not guarantee that the service will be purchased. Per Call $______ $_______ 0021 Optional: Minor Repair Services in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00 Not to Exceed 0022 Optional: Major Repairs and Bench Tests in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00 Not to Exceed 0023 Optional: Parts in accordance with the PWS. Note: The Government does not guarantee that parts will be purchased. $25,000.00 Not to Exceed 0024 RESERVE -- -- -- -- 0025 RESERVE -- -- -- -- TOTAL OPTION YEAR II CONTRACT CEILING PRICE: $________ Option Year III - Months 37-48 CLIN Description Quantity Unit of Issue Firm Fixed Unit Price Total Ceiling Price 0026 Preventative Maintenance in accordance with the PWS 2 Each $______ $_______ 0027 Optional: Calls for Repair Services in accordance with the PWS Note: The Government does not guarantee that the service will be purchased. Per Call $______ $_______ 0028 Optional: Minor Repair Services in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00Not to Exceed 0029 Optional: Major Repairs and Bench Tests in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00Not to Exceed 0030 Optional: Parts in accordance with the PWS. Note: The Government does not guarantee that parts will be purchased. $25,000.00Not to Exceed 0031 RESERVE -- -- -- -- 0032 RESERVE -- -- -- -- TOTAL OPTION YEAR III CONTRACT CEILING PRICE: $________ Option Year IV - Months 49-60 CLIN Description Quantity Unit of Issue Firm Fixed Unit Price Total Ceiling Price 0033 Preventative Maintenance in accordance with the PWS 2 Each $______ $_______ 0034 Optional: Calls for Repair Services in accordance with the PWS Note: The Government does not guarantee that the service will be purchased. Per Call $______ $_______ 0035 Optional: Minor Repair Services in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00Not to Exceed 0036 Optional: Major Repairs and Bench Tests in accordance with the PWS. Note: The Government does not guarantee that the service will be purchased. $50,000.00Not to Exceed 0037 Optional: Parts in accordance with the PWS. Note: The Government does not guarantee that parts will be purchased. $25,000.00Not to Exceed 0038 RESERVE -- -- -- -- 0039 RESERVE -- -- -- -- TOTAL OPTION YEAR IV CONTRACT CEILING PRICE: $________ TOTAL CONTRACT (BASE PLUS ALL OPTION YEARS) CEILING PRICE: $________ Note: NARA will evaluate submitted pricing in accordance with FAR 52.217-5 and FAR 52.217-8. ATTACHMENT 3 LIST OF EQUIPMENT TO BE INSTALLED GOVERNMENT OWNED PROPERTY Installation of video and audio equipment. To expedite processing of archival materials, several video racks must be equipped with NARA owned equipment. The formats required for each video rack are as follows. Room 4366 - Main Processing Viewing Room - Equipment to be installed: a. Tall rack on wheels b. Single monitor c. Umatic deck d. VHS deck e. Digital Betacam deck f. Switcher Room 4353 - Secondary Processing Viewing Room - Equipment to be installed: I Rack # 1 a. Tall rack on wheels b. Single monitor c. Umatic deck d. VHS deck e. J3 Beta deck f. DVD player/recorder g. Switcher II Rack 2 a. Tall rack on wheels b. Single monitor c. Umatic deck d. VHS deck e. Digital Betacam deck - DVW 522 f. Switcher Room 4354 - Audio Processing Room - Equipment to be installed: a. Short rack, stationary, no wheels (for turntable) b. 2 reel to reel audio tape players (different speeds) c. CD player d. Cassette deck e. DAT deck f. Turn table ATTACHMENT 4 LIST OF EQUIPMENT UNDER CONTRACT List of Video Tape Recorders/Decks Format Make Model Quantity Betacam SP Sony BVW22 1 Digital Betacam Sony DVW522 1 Multi format Sony J-3 1 Hi8 Sony EVO9500A 1 SVHS Panasonic AG7150 8 SVHS Panasonic AG7350 4 Umatic Sony VO5800 2 Umatic Sony VO 5850 2 Umatic Sony VP5000 1 Umatic Sony VP5020 4 Umatic Sony VP7020 2 Umatic Sony VO7600 3 Umatic Sony VP9000 1 Umatic SP Sony VO5600 1 Umatic SP Sony VO9800 1 DVCAM Sony DSR-25 1 List of Audio Tape Recorders/Decks Format Make Model Quantity " Open Reel Tascam 22-2 8 " Open Reel Otari MX5050 3 " Open Reel Ampex ATR700 1 " Open Reel Califone 5600 GX 1 Audio Cassette Tascam 112 1 Audio Cassette Tascam 112B 1 Audio Cassette Tascam 122MKIII 1 Audio Cassette Tascam 202MKIII 1 Audio Cassette Tascam 102 7 Audio Cassette Tascam CC-222 2 Audio Compact Disc Numark CDN15 2 Cassette/CD Eiki 7070 1 Cassette/CD TEAC AD-RW900 1 Cassette Sony BM75 1 ATTACHMENT 5 RFQ INFORMATION SHEET Failure to provide the TAA Country of Production (if applicable) will result in no further consideration of the quotation. Vendors must complete all applicable information on this sheet and submit it with the quotation. Failure to do so will render the quotation unacceptable for receipt of the order. Statutory/Regulatory Compliance TRADE AGREEMENT ACT COUNTRY OF PRODUCTION: N/A Specific Terms, Conditions, and Administrative information PAYMENT TERMS: ________________________________________________________________ DELIVERY DATE: _________________________________________________________________ WARRANTY: ______________________________________________________________________ NAME AND ADDRESS OF QUOTER: ________________________________________________ ________________________________________________________________________ TELEPHONE NO (INCLUDE AREA CODE): __________________________ FAX NUMBER: ___________________________ E-MAIL ADDRESS: _____________________________________ ENROLLED IN SYSTEM FOR AWARD MANAGEMENT (SAM)? Yes____ No____ CAGE CODE NUMBER: _____________________________________ DUNS: _______________________________________ Vendor Certification: [By signing the Vendor acknowledges that the information provided in response to this RFQ is correct.] NAME AND TITLE OF SIGNER: __________________________________ DATE OF QUOTATION: ___________________________________ SIGNATURE OF PERSON AUTHORIZED TO SIGN: ______________________________ ATTACHMENT 6 ADDITIONAL NARA TERMS AND CONDITIONS (Addenda to FAR clause 52.212-4) I. GOVERNMENT CONTRACT ADMINISTRATION A. This contract will be administered by: National Archives and Records Administration Office of the Chief Acquisition Officer, Code Z 8601 Adelphi Road, Room 3340 College Park, MD 20740-6001 B. Contract Specialist (CS): Cynthia Jones Telephone: +1 (555) 000-0000 Email: contact@example.gov The Contracting Officer (CO) has the overall responsibility for the administration of this contract. Written communication to the Contract Specialist (CS) must make reference to the contract number and must be emailed or mailed with postage prepaid, to the above address. C. Contracting Officer (CO): Any Z Warranted CO The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized representatives. D. NARA Technical Point of Contact (TPOC): TPOC: TBD Telephone: Email: 1. The individual named above is designated as the NARA TPOC to assist the CO in the discharge of the CO's responsibilities. The NARA TPOC is responsible for monitoring, giving progress reports to the CO, and overall technical surveillance of products/services purchased under this order and should be contacted regarding questions or problems of a technical nature. In no event will any understanding or agreement, modification, change order, or other matter deviating from the terms of this order between the Vendor and any person other than the CO be effective or binding upon the Government. 2. When, in the opinion of the Vendor, the NARA TPOC requests effort outside the existing scope of this order, the Vendor must promptly notify the CO in writing. 3. No action will be tak...