Audio/Visual and Closed Circuit TV equipment for Fire Station 2 at Tyndall AFB

COMBINED SYNOPSIS/SOLICITATION There will be a virtual walk through of the building on July 28th 2022 at 9:30AM CDT. If interested in joining please email Richard Osterland at richard.osterland@us.af.mil for the link to the meeting. This acquisition is a Total Small Business set-aside. This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for Audio/Visual and Closed Circuit TV equipment for Fire Station 2 at Tyndall AFB, as described under the requirements section of this combined synopsis/solicitation and accompanying requirements attachment. This combined synopsis/solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. - Notice to offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2020-04, effective 1 January 2020; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20200114, effective 14 January 2020; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2019-1001, effective 1 October 2020. This announcement constitutes the only combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible Offeror whose offer conforms to the combined synopsis/solicitation and is most advantageous to the Government price and other factors considered. The combined synopsis/solicitation number for this requirement is FA4507-22-Q-0006 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. The associated North American Industrial Classification System (NAICS) code is 334310 with a small business size standard of 750 employees. This acquisition is a total set aside for small business. Only proposals from qualified small businesses may submit a proposal. NAICS Code: 334310 - Audio and Video Equipment Manufacturing Small Business Size Standard: 750 Employees The comparative evaluation consists of the Contract Line Items Number (CLIN), which is structured in Attachment 5: CLIN Structure, Clauses and Provisions. Acceptable means of Submission: All submissions must be submitted electronically to the following email address richard.osterland@us.af.mil by Friday, 12 August 2022 3:00 P.M. CST. Offers received after the cutoff date and time will not be considered. Any correspondence sent via e-mail must contain the subject line - FA4507-22-Q-0006 FS 2 A/V and CCTV The entire proposal must be contained in a single e-mail, unless otherwise approved, including attachments. Please note: due to the e-mail server, any e-mails that exceed 5 megabytes might not go through. E-mails with compressed files are not permitted. Note that e-mail filters are designed to filter e-mails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation e-mail within 24 hours of submitting the proposal, please call or e-mail the point of contact listed on the solicitation. Submittal of proposals in response to this combined synopsis/solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Delivery Destination: Tyndall AFB Installation Schedule: See Estimated Installation Schedule Below: Fire Station 2 A/V and CCTV Equipment Installation: 14 December 2022. Subject to change due to delays in construction. Delivery Type: FOB Destination (As defined in FAR 2.101'Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirement: Tyndall AFB requires Audio/Visual and Closed Circuit Equipment. This requirement will also require the contractor to deliver and install the CCTV equipment only. The A/V equipment will be Government installed. See the attached Statement of Work for more details on specifications. The anticipated award is Firm-Fixed Price. Basis for Award: The Government will issue a purchase order to the responsible offeror whose proposal conforms to the solicitation and is the most advantageous to the Government, price and other factors considered. Evaluation Approach. The Government will evaluate proposals using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where proposals will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a proposal other than the lowest price that provides additional benefit(s). Proposals may exceed minimum requirements of the solicitation. The Government reserves the right to select a proposal that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate proposals. The evaluation will consider the following: Technical or Quality: The proposal will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to offerors section of the solicitation. Technical or Quality review will include, but not limited to, the following: ability to meet project delivery/schedule, product quality, special/salient features, type of warranty, and maintenance availability for adjustments/repairs. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The proposals may be in any format but MUST include: 1. Proposing company's name, address, DUNS number, Cage Code, and TIN. 2. Point of contact's name, phone, and email. 3. Proposal number & date. 4. Timeframe that the proposal is valid. 5. Individual item price. 6. Total price (Net 30), No Progress Payments. 7. Shipping (FOB Destination). 8. Completed copy of representations and certifications (Attachment 4) 9. Itemized price-list which includes the dimensions and specification of each item. Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the Statement of Work (Attachment 1). Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow - Receipt and Acceptance (WAWF - RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. ADDITIONAL INSTRUCTIONS TO OFFERORS The following paragraphs in the provision at FAR 52.212-1-Instructions to Offerors-Commercial Items are tailored as follows: (a) North American Industry Classification System (NAICS) code and small business size standard are as specified above. (b) Submission of offers is as prescribed in the text of this combined synopsis/solicitation. Proposal Content: Proposals shall consist of two separate parts, a technical proposal and a price proposal. Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for the Audio and Visual Equipment as described in the SOW. Attachments: Statement of Work Fire Station 2 Overall Fire Station 2 CCTV Statement of Work Statement of Work Attachment 1 CCTV Parts list Fire Station 2 A/V equipment list Reps and Certs CLIN Structure, Clauses, and Provisions FS 2 CCTV Location drawing