Audio Visual Equipment and Installation

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number W9127Q-17-T-0005 is being issued as a Request for Proposal (RFP) using Simplified Acquisition Procedures. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 2005-93, effective December 20, 2016 and the Defense Federal Acquisition Regulations (DFAR) Change Notice 20161222 dated December 22, 2016. It is the contractors' responsibility to be familiar with applicable clauses and provisions. This requirement is being set-aside for small business and only qualified offerors may submit quotes. The North American Industrial Classification System Code is 334310 with a size standard of 750. ***solicitation number has been changed from 0004 to 0005. The United States Property and Fiscal Office for Mississippi-Contracting Office, Flowood, MS intends to issue a fixed price contract. See Statement of Objectives and Proposal Form for full project description and CLIN descriptions. PART I -- PROJECT DESCRIPTION: Contractor shall provide, Install, and integrate Audio Video System capable of filling complete building 1406, as one room as well as being sub-divided into two smaller conference areas that can have independent or joined sources consisting of below. PART II -- PROJECT DESCRIPTION: Contractor shall furnish Custom Video Carts that include a self-contained AV distribution system that allows for either HDMI or VGA input that will feed the local 75" monitor as well as outputs to feed up to three additional carts via a single 40' umbilical cord for power and Video content; each cart must be totally portable yet linkable to facilitate any size venue with a single input. Each unit must contain power conditioning and surge protection for up to 3 additional units to connect to a single cart. Each unit must also contain an HDMI Audio Extractor to provide output to a special portable PA system that will be addressed PART III -- PROJECT DESCRIPTION: Contractor shall furnish Portable PA systems that include a wireless microphone and input port for the audio output of the Video carts. These PA systems must be totally portable and self-contained to allow for easy set up and tear down. PERFORMANCE PERIOD: Due to this urgent mission requirement, Contractor shall execute and complete all contract obligations (receipt and installation of all products) NO LATER THAN Monday, February 20, 2017. LOCATION: All installation of Audio Visual Equipment will be performed within the 1400 Complex and more specifically Building 1406. BASIS OF AWARD: A fixed price contract will be awarded to the responsible offeror whose proposal conforms to the solicitation and is considered to be the most advantageous to the Government according to FAR Part 12, Acquisition of Commercial Items, utilizing the Lowest-Price-Technically-Acceptable (LPTA) source selection process with technically acceptable and price being equal. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFP. The following factors will be used to evaluate the proposals: (1) Technical Acceptability and (2) Price. Technical Acceptability shall be evaluated as acceptable or not acceptable. Price evaluation shall be based on the lowest reasonable evaluated price. Price will always be an important factor. This notice does not obligate the Government to award the contract; it does not restrict the Government's ultimate approach; nor does it obligate the Government to pay for any quote/proposal preparation costs. Clauses and provisions incorporated by reference may be accessed via the Internet at http://farsite.hill.af.mil/. Quotes must be for all items stated, partial quotes will not be considered. Only firm fixed price offers will be evaluated. Award will be made (all or none) to one vendor. Government anticipates to award this contract on Tuesday, January 31, 2017. SITE VISIT: A site visit will be conducted on Tuesday, January 17, 2017 at 11:00 AM (CST) at Building 1406 at Camp Shelby, Mississippi. Information provided at this site visit as well as answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless solicitation is amended in writing. If an amendment is issued, normal procedure relating to the acknowledgment and receipt of solicitation amendments shall apply. See map attached for location and directions to the 1400 Complex on Camp Shelby. QUESTIONS AND ANSWERS: All requests for information (RFI) must be in writing. Email questions to kady.c.fontenot.civ@mail.mil and lisa.d.anguizola.civ@mail.mil DO NOT contact other personnel at Camp Shelby or DOIM, as this will only delay receipt of answers. RFIs must be received NLT three workdays prior to closing. Answers will be provided with questions, on a non-attribution basis to all eligible contractors. PROPOSAL SUBMISSION: This announcement is the solicitation which will result in a firm fixed price contract. Proposals must be submitted on the attached "PROPOSAL FORM" and include itemized price and product information on contractor form or letterhead. No electronic submittal of proposals shall be submitted via FBO; all proposals shall be emailed, mailed or hand delivered. Only one copy is necessary if proposal is hand delivered or mailed; electronic submission is acceptable. All Offers are due by 10:00 AM CST on Friday, January 27, 2017 Email submissions of proposals WILL be accepted. Send emails to: kady.c.fontenot.civ@mail.mil & lisa.d.anguizola.civ@mail.mil Hand Deliver Proposals to: USPFO for Mississippi; Attn: K Fontenot/P&C 144 Military Drive; Flowood, MS 39232-8861 Facsimile proposals WILL NOT be accepted. SAM is a mandatory requirement for all DoD Government contracts. Interested parties must be registered and have an active status in order to be eligible for award of a contract. To register on line go to http://www.sam.gov/ APPLICABLE CLAUSES/PROVISIONS: FAR 52.203-3 Gratuities FAR 52.204-7, System for Award Management FAR 52.204-9 - Personal Identity Verification of Contractor Personnel FAR 52.204-16, 52.204-18 Commercial and Government Entity Code Reporting FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.212-1, Instructions to Offerors, Commercial Items FAR 52.212-2, Evaluation-Commercial Items FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Note: Offerors are to provide a completed copy of the representations and certifications contained in this provision) FAR 52.212-4, Contract Terms and Conditions-Commercial Items FAR 52.222-55, Minimum Wages Under Executive Order 13658FAR 52.223-5 Pollution Prevention and Right to Know Information FAR 52.223-14 Acquisition of EPEAT -Registered Televisions FAR 52.228-5 Insurance - Work on a Government Installation FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. FAR 52.252-1, Solicitation Provisions Incorporated by Reference FAR 52.252-2, Clauses Incorporated by Reference FAR 52.252-6 Authorized Deviations in Clauses DFAR 252.203-7000, 252.203-7005 Requirements Relating to Compensation of Former DoD Officials DFAR 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFAR 252.204-7004, Alternate A, System for Award Management DFAR 252.204-7012, Safeguarding of Unclassified Controlled Technical Information DFAR 252.204-7015, Disclosure of Information to Litigation Support Contractors DFAR 252.209-7994, 252.209-7995Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law DFAR 252.215-7008 Only One Offer DFAR 252.222-7007 Representation Regarding Combating Trafficking in Persons DFAR 252.225-7000, 252.225-7001, Buy American and Balance of Payments Program DFAR 252.225-7012, Preference for Certain Domestic Commodities DFAR 252.225-7002, Restrictions on food, clothing, fabric, hand or measuring tools, and flags. DFAR 252.225-7048 Export-Controlled Items DFAR 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism DFAR 252.232-7003, Electronic Submission of Payment Requests DFAR 252.232-7006, Wide Area Workflow Payment Instructions DFAR 252.232-7010 Levies on Contract Payments DFAR 252.247-7022 Representation of Extent of Transportation by Sea FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, and specifically the following FAR clauses are applicable: --52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards --52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred Suspended, or Proposed for Debarment --52.219-6, Notice of Total Small Business Set Aside --52.219-28 Post-Award Small Business Program Representation --52.222-3, Convict Labor --52.222-19, Child Labor --52.222-21, Prohibition of Segregated Facilities --52.222-26, Equal Opportunity--52.222-35 Equal Opportunity for Veterans --52.222-36, Affirmative Action for Workers with Disabilities --52.222-37, Employment Reports on Veterans --52.222-50 Combating Trafficking in Persons --52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving --52.225-13, Restrictions on Certain Foreign Purchases --52.232-33 Payment by Electronic Funds Transfer - System for Award Management --52.233-3 Protest After Award --52.233-4 --52.237-1 Site Visit --52.222-41 Service Contract Labor Standards ATTACHMENTS: Statement of Objectives Proposal Form Proposal Form Worksheet Site Visit Map