Audiovisual and Multimedia Equipment, Installation / Integration, and Support Services University Term Contracts

The University of North Carolina at Chapel Hill is soliciting proposals under RFP093026KJM to establish multi-year University Term Contracts for audiovisual and multimedia equipment, installation, integration, and support services. The scope of work encompasses a comprehensive suite of services, including design and engineering, programming, project management, on-site installation, and ongoing support. The University reserves the right to award contracts to multiple vendors. To be eligible, vendors must be North Carolina registered suppliers in good standing with at least five years of professional experience in audiovisual integration and must employ at least two full-time installation workers. Proposals must be submitted electronically via the electronic Vendor Portal by October 28, 2026. Evaluation is based on conformity to specifications, comparative value, reference strength, past performance, and associated risk. Awarded vendors must adhere to strict information security standards, including providing SOC 2 Type 2 reports every two years and maintaining ISO/IEC 27000 best practices. Contractual requirements include maintaining specific insurance coverages, such as $2 million in Commercial General Liability, and following FOB Destination shipping terms. Invoicing is handled electronically through the University's Vendor Invoice Submission Page with net 30-day payment terms.