automated blood gas analyzers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and FAR 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued and is expected to result in the award of a firm-fixed price requirement type contract. The resulting award will be made on SF 1449, for commercial supplies and services. Solicitation number W91YTZ-18-T-0182 is issued as request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96 and DPN 20161222 current as of 7 November 2017. This acquisition is UNRESTRICTED, under size standard 1,250 and NAICS code 325413. The Government anticipates awarding a single award for 2 each blood gas analyzer systems, which includes analyzers, reagents, supplies and services. Location of this requirement is Martin Army Community Hospital, Fort Benning, Georgia 31905. This requirement is for a base period and 1 option year. All responsible Small Businesses offers may submit a quotation which will be considered by the agency. Item No. 0001: BLOOD GAS ANALYZER 1 Job The contractor shall provide Martin Army Community Hospital (BMACH), USAMEDDAC Fort Benning, Georgia laboratory with 2 each automated blood gas analyzers, in accordance with statement of work. Each analyzer shall perform over 400 test per month. Must provide Owner's and Operator's Manual(s). Billing shall occur monthly. Ordering Period: 1 year from Date of Award. Total Base period: ______________________ Option Year 1 Item No. 1001: BLOOD GAS ANALYZER 1 Job The contractor shall provide Martin Army Community Hospital (BMACH), USAMEDDAC Fort Benning, Georgia laboratory with 2 each automated blood gas analyzers, in accordance with statement of work. Each analyzer shall perform over 400 test per month. Billing shall occur monthly. Ordering Period: 1 year after base period ends. Total Option Year One period: ______________________ The following FAR Clauses and Provisions in their latest editions apply to this solicitation. 52.212-1 Instructions to Offers -Commercial Items JAN 2017 Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Items FAR 52.212-1 is hereby amended to reflect the changes shown below: Para (b) Submission of offers All offerors must be registered in the System for Award Management (SAM) prior to award, and lack of registration shall make an offer ineligible for award. Offerors may obtain information on registration Internet at https://www.sam.gov. Or the SAM Help desk at https://www.fsd.gov. THE SOLICITATION MUST BE QUOTED ALL OR NONE. To be delivered FOB Destination to: Martin army Community Hospital, 6600 Van Aalst Boulevard, Fort Benning, Georgia 31905. All questions shall be submitted via email no later than 1:30PM EST March 23, 2018 to contact@example.gov and contact@example.gov . Responses will be posted to the Federal Business Opportunities website. Proposals are being accepted via email only. All responsible sources should submit proposals to Linda M. Spindler via e-mail: contact@example.gov by March 26, 2018 12:00 PM EST. (n) the non-Far Part 12 discretionary FAR, DFARS, AFARS and MEDCOM provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 for locations where full text can be obtained. Cover email shall include: Data Universal Numbering System (DUNS) / CAGE Code, Point of contact for individual authorized to enter in to discussions to include phone and email. All offers must request verification by email to Linda M. Spindler Email: contact@example.gov to confirm receipt of their proposal was received by the time specified in the solicitation. The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer. Instructions for the Preparation of Proposals Written Documentation. The technical information required for evaluation purposes shall not exceed 20 pages. Each page should be numbered. Technical information may be a brochure or promotional documents, but shall cover salient characteristics, responses to SOW specific tasking, meeting the SOW Information Technology Connectivity, ease of use, training and special features. RFQ shall provide sufficient detail for the Government to determine whether the proposal meets the requirements of the solicitation. Price reasonableness will be based on comparison to market prices and competition. Each offeror shall submit proposed pricing for all contract Line Item Numbers (CLINs) identified in the Request for Quote, unless otherwise noted. Pricing shall include individual pricing as listed above for a base period plus one (1) option year. CLAUSES INCORPORATED BY REFERENCE 52.203-2 Certificate of Independent Price Determination APR 1985 52.203-11 Certification and Disclosure Regarding Payment To Influence Certain Federal Transactions SEP 2007 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.222-22 52.222-46 Previous Contracts And Compliance Reports Evaluation of Compensation for Professional Employees FEB 1999 FEB 1993 52.223-1 52.225-25 Bio Based Product Certification Prohibition on Contracting with Entities Engaging In Certain Activities or Transactions Relating to Iran-Representation and Certification MAY 2012 OCT 2015 Incorporated by Full Text 52.209-2 52.209-7 Prohibition on Contracting with Inverted Domestic Corporations-Representations Information Regarding Responsibility Matters NOV 2015 JUL 2013 52.209-11 52.215-20 Representation by Corporations Regarding Delinquent Tax Liability or A Felony Conviction Under Any Federal Law Requirements For Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Date (OCT 2010) Alternative IV (OCT 2010) FEB 2016 52.216-1 Type of Contract: Firm Fixed Price APR 1984 52.222-25 52.233-2 Affirmative Action Compliance Service of Protest APR 1984 SEP 2006 52.252-1 (FEB 1998), Solicitation Provisions Incorporated by Reference: The full text of a solicitation provision may be accessed electronically at this/these address (es): www.farsite.hill.af.mil or www.arnet.gov/far. 52.252-5, Authorized Deviations in Provisions (APR 1984): (b) the use in this solicitation or contract of any DoD FAR Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. 252.203-7005 Representation Relating to Compensation of Former DOD Officials NOV 2011 252.204-7008 252.204-7011 252.213-7000 252.215-7007 252.215-7008 252.222-7007 252.225-7020 252.225-7035 Compliance With Safeguarding Covered Defense Information Controls Alternate Line-Item Structure Notice to Prospective Supplies on Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations Notice of Intent to Resolicit Only One Offer Representation Regarding Combating Trafficking in Persons Trade Agreements Certificate Buy American Free Trade Agreements-Balance of Payments Program Certificate-Basic OCT 2016 SEP 2011 JUN 2015 JUN 2012 OCT 2013 JAN 2015 NOV 2014 NOV 2014 252.225-7050 252.247-7022 Disclosure of Ownership or Control By the Government of A Country That is A State Sponsor of Terrorism Representation of Extent of Transportation By Sea OCT 2015 AUG 1992 52.212-2 Evaluation -Commercial Items OCT 2014 Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Technical capability of the item(s) offered to meet the Government requirement. Offeror compliance with meeting or exceeding salient characteristics, responses to SOW specific tasks, meeting the SOW Information Technology Connectivity, ease of use, training and special features that represents the best value to the Government. During the evaluation of quotes, offeror must be determined to be acceptable by meeting minimum salient characteristics before other technical factors shall be considered. Minimum salient characteristics: 1. Analyzers shall be FDA approved, 100-240V +/- 10%, use FDA approved software for FDA approved testing reagents. 2. Reagent kits must be FDA approved for use in clinical testing with expiration dates no less than 6 months of delivery date that function properly and pass lot to lot testing as required. 3. Operating system must be capable with Windows 10 or higher. 4. Automated QC cartridge with three levels (low, medium and high) controls. 5. Traditional external QC with three levels (low, medium and high) controls. 6. Electrodes, gas, and reagents are self-contained as one unit 7. Random access, continuous operation, remote access and STAT test capability. 8. Barcode Reader and disk drive with read and write and USB port for loading and downloading data 9. Laboratory Information System (LIS) interface with CHCS for 2-way communication with broadcast download and host. 10. Must be able to provide results from samples in both syringe and capillary collection devices 11. Wash/waste is a closed, self-contained disposable unit. 12. No direct plumb or modification of facility for water source for operation or waste drain. 13. Must interface with the DoD Electronic Health Record system. (ii) Price: Will be evaluated separately from Technical and will be evaluated for fairness and price reasonableness. The offeror shall complete the CLIN structure with a total price covering a base period and one option year developed based upon the annual testing requirement. Technical factors, when combined, are significantly more important than price when compared. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary. 52.212-3 Offeror Representations and Certifications--Commercial Items (JAN 2017) Alternate I OCT 2014 CLAUSES INCORPORATED BY REFERENCE 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.212-4 ADDENDUM (w) the non-FAR Part 12 discretionary FAR, DFARS, AFARS, and Local clauses herein are incorporated into this contract either by reference or in full text. If incorporated by reference, see clause 52.252-2 for locations where full text can be found. CLAUSES INCORPORATED BY REFERENCE 52.203-3 Gratuities APR 1984 52.203-6 Restrictions on Subcontractor Sales to the Government-Alternate I SEP 2006 52.203-12 Limitation on Payments to Influence Certain Federal Transactions OCT 2010 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights APR 2014 52.204-4 Printed or Copied on Double-sided Post Consumer Fiber Content Paper MAY 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.209-6 52.209-9 52.219-9 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment Updates of Publically Availability Information Regarding Responsibility Matters Small Business Subcontracting Plan OCT 2015 JUL 2013 JAN 1999 52.222-3 52.222-19 Convict Labor Child Labor-Cooperation With Authorities and Remedies JUN 2003 JAN 2014 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity For Veterans OCT 2015 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-37 Employment Reports on Veterans OCT 2015 52.222-50 Combating Trafficking in Persons MAR 2015 52.222-54 Employment Verification OCT 2015 52.223-2 Affirmative Procurement of Bio based Products Under Service and Construction Contracts SEP 2013 52.223-3 Hazardous Material Identification and Material Safety Data JAN 1997 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.228-5 Insurance-Work on A Government Installation JAN 1997 52.232-33 Payment by Electronic Funds Transfer--System for Award Management JUL 2013 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984 52.242-5 52.242-13 Payment to Small Business Subcontractors Bankruptcy JAN 2017 JUL 1995 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7003 252.209-7004 252.219-7003 Control Of Government Personnel Work Product Subcontracting With Firms That Are Owned Or Controlled By the Government of A Country That is A State Sponsor of Terrorism Small Business Subcontracting Plan (DOD Contracts) APR 1992 OCT 2015 MAR 2016 +1 (555) 000-0000 252.225-7012 252.225-7021 Qualifying Country Sources as Subcontractors Preference for Certain Domestic Commodities Trade Agreements AUG 2016 FEB 2013 SEP 2016 252.225-7048 252.226-7001 Export-Controlled Items Utilization of Indian Organizations, Indian-Owned Economic Enterprises, And Native Hawaiian Small Business Concerns JUN 2013 SEP 2004 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7006 Wide Area Workflow Payment Instructions MAY 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustments DEC 2012 Incorporated in Full Text 52.209-10 Prohibition On Contracting With Inverted Domestic Corporations NOV 2015 (End of clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days (insert the period of time within which the Contracting Officer may exercise the option); provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 24 months . (End of clause) 52.219-28 Post Award Small Business Program Representation JUL 2013 52.222-40 Notification of Employee Rights Under the National Labor Relations Act DEC 2010 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): www.farsite.hill.af.mil. (End of clause) 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any DoD FAR Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of clause) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016 252.204-7015 Disclosure of Information to Litigation Support Contractors MAY 2016 252.244-7000 Subcontracts for Commercial Items and Commercial Components JUN 2013 252.247-7023 252.247-7024 Transportation of Supplies by Sea-Basic Notification of Transportation of Supplies By Sea APR 2014 MAR 2000 End of Additional FAR and DFARS clauses Incorporated in Full Text 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation 2013-O0019) JAN 2017 IRAPT- Invoice, Receiving, Acceptance and property Transfer-formerly known as WAWF HIPPA-Health Insurance Portability and Accountability Act (7 July 2014) TFMC-Tobacco Free Medical Campus LEIE (October 2015) STATEMENT OF WORK (SOW) 1. Specific Tasks: 1.1. The contractor shall provide Martin Army Community Hospital (BMACH), USAMEDDAC Fort Benning, Georgia laboratory with 2 each automated blood gas analyzers for the period of 1 April 2018, or date of award, for a one-year base period, plus 1 option year. The vendor is responsible for delivery of reagents, supplies, maintenance of contractor owned equipment and analyzer removal at the end of the contract. This equipment will be located in the Chemistry section of the laboratory under the management of the Department of Pathology. 1.2. Contractor shall provide on-site technical support for installation of analyzers to bring to and maintain a fully operational status. 1.3. Contractor shall ensure the analyzer does not require a water purification/ filtration system or modification of the facility's plumbing for a water supply. 1.4. The contractor shall ensure proper packaging of reagents, supplies, and equipment are shipped at proper refrigerated or frozen temperatures according to manufacturer specifications. 1.5. Contractor shall ensure all shipments arrive Monday through Friday between the hours of 8:00am and 3:00pm EST; excluding Federal holidays and weekends. 1.6. The contractor shall respond to phone calls regarding shipment discrepancies the same day of notification and discrepancy will be corrected within 24 hours. 1.7. Contractor shall provide customer notification of updates on any reagents in writing within 5 business days and ensure continuity of services and availability of reagents during reagent revision when required. 1.8. Reagents must meet quality control guidelines set forth by manufacturer. 1.9. The contractor shall provide all software upgrades at no additional cost. 1.10. The contractor shall notify the laboratory if there is a recall on any reagents or equipment within 24 hours. 1.11. Contractor shall respond to service calls within four hours when one analyzer is not working or the morning of the next duty day if after 5:00pm Monday through Friday and correct deficiencies within 24 hours after arrival on-site. 1.12. Contractor shall respond to service calls within two hours when both analyzers are not working or the morning of the next duty day if after 5:00pm Monday through Friday and correct deficiencies on at least one analyzer immediately and all deficiencies within 36 hours after arrival on- site. 1.13. Contractor shall perform all on-site scheduled service as specified by the manufacturers published maintenance manual as necessary to keep system in good condition including lubrications, cleaning (other than those performed at the operator's level), calibrations, and diagnostics, during the lease period at no additional cost. 1.14. The contractor shall provide 24 hour telephonic troubleshooting. 1.15. The equipment must be capable of performing analysis all of the following test: pH, pCO2, pO2, Na, K, Ca, Cl, Glu, tHb, FO2, MetHb, COHb, HCO3, and ionized calcium on arterial blood, venous blood, capillary blood and mixed venous blood. 2. On-Site Maintenance. 2.1 Contractor shall ensure personnel report to the Equipment Management Suite located in room GC-122 on the ground floor to sign in and obtain a temporary vendor security badge PRIOR to commencing all on-site visits, preventive maintenance service, support or repairs to equipment in the laboratory and any BMACH outlying site that has equipment installed under this contract. 2.2. The contractor shall ensure that repair technicians have been trained on the specific analyzers under contract and have enough experience in order to maintain and repair the analyzers under contract. 2.3. Contractor shall ensure that employees that perform work on this contract do not pose a potential threat to the health, safety, security, general well-being or operational mission of the installation and its' population. 2.4. Contractor shall ensure employees present a neat appearance and can be easily recognized as a contractor employee by a distinguishable uniform or badge on the exterior of their clothing while performing any service at this facility. 2.5. Contractor shall not employ any person who is an employee of the US Government or Department of Defense, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7R, "Joint Ethics Regulation" or if such employment would be contrary to local policies. 2.6. Contractor personnel or any representative of the contractor entering Fort Benning shall abide by all security regulations and shall be subject to security checks. Contractor and all associated sub-contractors employees shall comply with applicable installation/ facility access and local security policies and procedures (provided by Government representative as needed). The contractor shall also provide all information required to meet installation access requirements if required including background checks to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 (Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes. 2.7. Contractor shall ensure that any requirement to remove, exchange, or add contractor's equipment during the performance of this contract is coordinated through the Contract Officer's Representative (COR) and must also include the site OIC/NCOIC, Chief EMB and the Property Book Officer. 2.8. The contractor shall furnish all materials required to perform maintenance, repairs, or service. Any costs associated with travel, lodging or meals to conduct services or preventive maintenance will be at the cost of the contractor. 2.9. Completion of Service. Upon completion of services, a written service report shall be provided to the Biomedical Maintenance / Clinical Engineering Manager. The service report shall be completely filled out, provide detailed information regarding the cause of equipment malfunction and corrective action taken, to include the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with a price for each part. In the event all information is not available to contractor's representative when services are performed, the initial service report shall include all information stated above except for price. Contractor shall provide the balance of the required information in writing to the Biomedical Maintenance Branch, Ms. Pamela Francis at contact@example.gov, within ten days after the services are completed. 2.10. Contractor shall provide new and/or refurbished parts that are certified and documented to meet Original Equipment Manufacturers (OEM) specifications on all manufacturers' mandatory modifications and apply recalls by FDA. 2.11. Contractor shall provide new or updated user manuals when changes are made at no additional cost. 2.12. Contractor shall furnish all applicable MSDS for reagents, equipment and supplies utilized under this contract at no additional cost. 3. INFORMATION TECHNOLOGY (IT) CONNECTIVITY. 3.1. TELECOMMUNICATION. 3.1.1. All contractor systems that will communicate with DoD systems will interconnect through the established MHS B2B gateway. For all Web applications, contractors will connect to a DISA-established Web DMZ. 3.1.2. In accordance with contract requirements, MCS contractors will connect to the B2B gateway via a contractor procured Internet Service Provider (ISP) connection. Contractors will assume all responsibility for establishing and maintaining their connectivity to the B2B gateway. This will include acquiring and maintaining the circuit to the B2B gateway and acquiring a Virtual Private Network (VPN) device compatible with the MHS VPN device. 3.1.3. Contractors shall comply with DoD guidance regarding allowable ports, protocols and risk mitigation strategies. 3.1.4. All costs for VPN hardware and software will be incurred by the contractor. 3.2. U.S. Army Cybersecurity/Risk Management Framework (RMF) Requirements. 3.2.1. System Security Requirements . 3.2.1.1. The vendor shall submit to the Government, included in the quote, the blue section of the Medical Device Cybersecurity Assessment (Questionnaire) provided by government and Nessus Scans. Nessus scanner is to be procured by the vendor, at their own cost, in order to comply with RMF requirements. 3.2.1.2. Vendor agrees to comply with security regulations and guidance listed in attached Appendix A and all Risk Management Framework (RMF) requirements. 3.2.1.3. Failure to meet the requirements may result may result in termination of the delivery order for cause, in accordance with FAR 52.212-4(m). 3.2.1.4. The vendor device or system shall pass pre-validation screening (Vulnerability scans utilizing Nessus and SCAP scans), administered within six (6) months of contract award that will be conducted by Government, and must meet criteria listed below: a. No unmitigated Very High or High Severity/ Category I (CAT I), vulnerabilities as described in the appropriate Defense Information System Agency (DISA) Security Technical Implementation Guides (STIGs) located on http://iase.disa.mil/stigs/Pages/index.aspx b. No unmitigated Moderate Severity/Category II (CAT II), vulnerabilities as described in the appropriate Defense Information System Agency (DISA) Security Technical Implementation Guides (STIGs) located on http://iase.disa.mil/stigs/Pages/index.aspx c. No unmitigated Very High or High Severity/ Category I (CAT I) vulnerabilities from Nessus vulnerability scans. d. No unmitigated Moderate Severity/ Category II (CAT II) vulnerabilities from Nessus vulnerability scans. 3.2.1.5 The vendor shall mitigate all Very High, High, and Moderate Severity/CAT I and CAT II vulnerabilities discovered during the Assessment and Authorization (A&A) process according to a schedule published by Government. 3.2.1.6. The vendor shall appoint a vendor point of contact responsible for the cybersecurity of the vendor device or system throughout the lifecycle of the system. The vendor shall provide Subject Matter Experts (SMEs) to support all assessments of contracted products and materials, and meet required deliverable timelines. 3.2.1.7. The vendor shall obtain a recommendation of Authority to Operate (ATO) as determined by a Government appointed third party validator within twelve (12) months of contract award. 3.2.1.8. The vendor shall not make any delivery and shall not receive payment for the system until the ATO is granted. Receiving the ATO document from the U.S. Army shall constitute permission to perform on the order and to proceed with delivery. All delivery dates shall be reset in accordance to contract and in days after the date the ATO is communicated in writing to the vendor. Delivery may take place prior to ATO only if written permission is provided by the DLA Contracting Officer. 3.2.1.9. Pursuant to subsequent warranty period and Service Maintenance Agreements (SMA), the vendor shall, after the award of an ATO, ensure that the vendor's device or system maintains its ATO for as long as the equipment is operated by Government. 3.2.1.10. The vendor shall establish appropriate administrative and technical safeguards to ensure the confidentiality, integrity, and availability of Government data under their control. 3.2.1.11. The vendor shall notify the Information Owner and Contracting Officer POCs in writing with any inabilities to comply with DoD security requirements. Vendor will provide anticipated costs and timelines required to address vulnerabilities in question. 3.2.1.12. The vendor shall contact the IA/RMF Office Representative, no later than 5 days after delivery order selection or contract award, to start the process. Failure to do so would be considered a vendor caused delay. 3.2.2. RMF Timeframes. The following table provides an overview of the entire Process to obtain approval under Army Cybersecurity requirements. Vendor actions must start as cited in the number of days after date of order column noted below and be completed in the number of days listed below in the Duration column. ID Step Name (Action or Deliverable) Duration (Days) Number of Days After Date of Award Responsible Party 1 1. Categorization 22 Total Days 2 1.1 Vendor RMF Kickoff Meeting (Vendor must contact the RMF Office Rep) 1 5 GOVERNMENT 3 1.2 EDMS Paperwork and Account Creation 10 5 GOVERNMENT 4 1.3 EDMS Functionality Briefing 1 5 GOVERNMENT 5 1.4 Documentation Templates to Vendor 1 1 GOVERNMENT 6 1.5 Hardware/Software Document Production 5 5 VENDOR 7 1.6 STIG Review 2 10 GOVERNMENT 8 1.7 System Categorization 2 12 GOVERNMENT 9 1.8 Categorization Memo Approval 5 17 GOVERNMENT 10 1.9 Security Assessment Plan Creation 3 12 GOVERNMENT 11 1.10 SAP Sent to Vendor 0 15 GOVERNMENT 12 1.11 Contact 3rd Party IV & V 0 15 GOVERNMENT 13 2. Control Selection 6 Total Days 14 2.1 System eMASS Registration 1 12 GOVERNMENT 15 2.2 eMASS Control Selection 1 12 GOVERNMENT 16 2.3 Implementation Plan Completion 5 17 GOVERNMENT 17 3. Implementation 130 Total Days 18 3.1 Documentation Creation and Review GOVERNMENT 19 3.1.1 Vendor Control and Artifact Documentation 90 5 VENDOR 20 3.1.2 PMO Control Documentation 55 40 GOVERNMENT 21 3.1.3 Documentation 100% Complete (Confirm iV and V) 0 95 GOVERNMENT 22 3.2 Scanning 120 16 VENDOR 23 3.2.1 Vendor Initial Scan 10 16 VENDOR 24 3.2.2 ICS Review of Scans and Vulnerability Report 2 26 GOVERNMENT 25 3.2.3 Vendor Technical Remediation 110 27 VENDOR 26 3.3 DHA Registration 60 77 GOVERNMENT 27 3.3.1 DHA A&A Request 1 77 GOVERNMENT 28 3.3.2 Submit Security Plan for Approval 10 77 GOVERNMENT 29 3.4 Submission to IV ...