Automotive Waste & Recycling Services

This contract involves James City County and Williamsburg-James City County Public Schools seeking qualified vendors to provide comprehensive automotive waste management and recycling services. The scope includes supplying manual and automatic water-based and solvent-based parts washers, along with the removal, recycling, and disposal of waste materials such as used oil, antifreeze, and oil filters. The contract emphasizes environmentally responsible handling, including bi-weekly collection, recycling of hazardous and non-hazardous waste, and emergency spill response, with the contractor responsible for ensuring compliance with federal, state, and local regulations. The services are to be delivered at multiple public facilities within Virginia, with performance standards requiring timely response—within three business days for routine service and 24 hours for emergencies—and continuous availability of billing and service contacts. The contract size is estimated between $50,000 and $200,000, though specific pricing details are not finalized in the solicitation. The solicitation, issued as a Request for Proposals (RFP) with the number RFP20260499, was posted on October 28, 2025, with a response deadline of December 12, 2025. It mandates electronic submission via OpenBids and includes instructions for certifications, including compliance with immigration laws and proprietary information handling. The document references multiple attachments, such as general terms and conditions and instructions for registration, although a complete list of attachments is not explicitly provided. The contract incorporates standard provisions for inspection and acceptance, requiring materials to be delivered F.O.B. destination, conforming to quality standards, and subject to final inspection at the delivery site. It also stipulates that all equipment must be new, of the latest model, and meet applicable safety and environmental standards. The contract emphasizes contractor responsibilities for proper labeling of hazardous materials, providing safety data sheets, and ensuring all delivered equipment and materials are free of liens. While specific FAR clauses are not detailed, the contract includes essential provisions related to compliance, termination, and equal opportunity, with a focus on environmental safety, regulatory adherence, and timely service delivery.