This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on February 25, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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AV MAINT FOR CONFERENCE ROOM (REPOSTED)

Closed

N00174-26-SIMACQ-W2-0008-2Federal

Submission Closed03/04/2026, 10:03:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334310

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Supply of CEP KIT (NSN 5965-01-536-5644)This subcontract involves the manufacture and assembly of 83 CEP Kits under NSN 5965-01-536-5644 for prime contractors supporting the Defense Logistics Agency Weapons Support Active Devices Division. The scope of work includes sourcing all necessary components and ensuring that final packaging adheres strictly to MIL-STD-2073-1E and MIL-STD-129 standards. Delivery of the completed kits is required on a FOB Origin basis. The contractor must maintain full compliance with the Buy American Act and adhere to DFARS restrictions regarding covered defense telecommunications equipment. This requirement falls under NAICS code 334310, with the place of performance located in New Cumberland. The response deadline for this opportunity is October 29, 2026.

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59--HEADSET,ACOUSTICAL

Solicitation # SPE7M1-27-U-0866

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DLA WEAPONS SUPPORT MARITIME SUPPLY CHAIN

POSTED

2 days ago

DEADLINE

in 13 days

AI Contract Overview

The contract is a solicitation for audiovisual (A/V) maintenance services for a conference room at the Naval Surface Warfare Center (NSWC) Indian Head Division. It covers one base year plus four option years and focuses on ensuring the A/V system’s optimal functionality, reliability, and security. The services include preventative maintenance, troubleshooting, repair, user training, cybersecurity-related updates, and potential system upgrades. Strict adherence to Navy NMCI policies and cybersecurity standards is required, including the prohibition of wireless features due to the classified operating environment. All work must be performed by qualified personnel with proper security clearances, coordinating with government points of contact to minimize operational disruption. The contract’s pricing will be evaluated on a Lowest Price Technically Acceptable basis, with emphasis on technical capabilities alongside cost. The scope includes quarterly preventative maintenance inspections covering all equipment such as smart TVs, computer workstations, cameras, audio mixers, and VoSIP phones, along with conducting timely software and security updates. The contractor must provide user training, maintain detailed system documentation, and submit comprehensive deliverables including maintenance reports, security assessments, upgrade proposals, and updated manuals. Warranty and extended support information must be consolidated in the deliverables. Payment will be made via Wide Area Workflow (WAWF), with card payments disallowed, and the vendor is responsible for including all shipping costs in their quotes.

General Info

A/V maintenance contract for NSWC conference room with yearly options, cybersecurity, training, and repairs.

Agency

Department Of Defense → Nswc Indian Head Division

NAICS

334310 - Audio and Video Equipment Manufacturing

Place of Performance

Indian Head, MD, 20640, USA

Set-Aside

Documents

AV Maintenance for Conference Room Q&A N00174-26-SIMACQ-W2-0006

2 pages · q-and-a

High

MTAB Conference Room AV Systems Maintenance Support Services

4 pages · sow

High

Solicitation N0017426Q1023 AV Maintenance for Conference Room

31 pages · rfq

High

Commercial Item Comparison for MTAB Conference Room Equipment

other

Low

Conference Room 224 AV System As-Built Drawing

specifications

Low

Conference Room 224 AV User Guide

14 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 25

Combined Synopsis

Response DeadlineMar 4

Deadline has passed

Submission Closed

03/04/2026, 10:03:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Nswc Indian Head Division

Contacts1 person available

OfficeINDIAN HEAD, MD, 20640-1533, USA

Organization / AgencyDepartment Of Defense → Nswc Indian Head Division

Office AddressINDIAN HEAD, MD, 20640-1533, USA

Contacts

CHRISTINA E SIMPSON

contact@example.gov

+1 (555) 000-0000

Full Description

AV MAINT FOR CONFERENCE ROOM (REPOSTED/EXTENDED WITH Q&A

SOLICITATIONS ARE DUE ON MARCH 4, 2026

QUESTIONS AND ANSWERS HAVE BEEN POSTED IN THE ATTACHMENTS

NSWC has a requirement for the provision of 1 BASE YEAR and 4 OPTION YEARS of service to ensure the continued optimal performance, reliability, and security of the existing A/V system, including the computer-based A/V components. The scope includes preventative maintenance, troubleshooting, repair, user training, cybersecurity updates, and potential future upgrades to maintain system currency and functionality. All services must comply with existing Navy NMCI policies and security requirements.

Quotes that are received for this requirement will be evaulated using Lowest Price Technically Acceptable with the following factors being evaluated:

1. Technical Capabilities

2. Price

CLIN STRUCTURE

Line Item 0001 - A/V Upgrade Base year with 1 year of maintenance for conference room

Line Item 0002 - Option Year 1 A/V maintenance for 1 year

Line Item 0003 - Option Year 2 A/V maintenance for 1 year

Line Item 0004 - Option Year 3 A/V maintenance for 1 year

Line Item 0005 - Option Year 4 A/V maintenance for 1 year

General Requirements

The Contractor shall provide all labor, equipment, and materials necessary to perform the required maintenance, support, and potential upgrades.
All work must be performed by qualified personnel with appropriate security clearances.
The Contractor shall adhere to all applicable DoW and Navy security regulations and policies, including cybersecurity STIGs.
The Contractor shall coordinate all work with the Government project POC to minimize disruption to conference room usage.
All replacement parts and equipment must be compatible with the existing A/V system and Navy NMCI infrastructure.
No wireless features or services can be enabled; system resides in a classified operating space, and all forms of data transport must use wired services.

Specific Requirements

Preventative Maintenance:
- Conduct quarterly preventative maintenance inspections of all A/V system components, including the smart TV/monitor, computer workstation, touch panel controller, camera, audio mixer, speakers, VTC system, and VoSIP phone.
- Clean and inspect all cabling and connections.
- Check for and apply any necessary software or firmware updates.
- Verify the functionality of all system components and features, including unclassified and classified operating modes, content sharing capabilities, audio and video quality, and touch panel controls.
Troubleshooting and Repair:
- Provide on-site troubleshooting and repair services within [specified timeframe, e.g., 4 hours] of notification of a system malfunction.
- Diagnose and resolve hardware and software issues affecting the A/V system.
- Replace faulty equipment with equivalent or superior components, subject to Government approval.
User Training:
- Provide refresher training to existing users on the operation of the A/V system, including switching between unclassified and classified modes, content sharing, and using the touch panel controller.
- Provide initial training for new users as needed.
- Develop and maintain user-friendly documentation, including quick reference guides and troubleshooting tips. Training shall include how to operate the A/Vs in each room.
Cybersecurity Maintenance:
- Ensure all ethernet switches used, managed or unmanaged, must have an Administrator password established during setup for access/control purposes and any unused Ethernet ports must be disabled.
- Apply security patches and updates to all relevant A/V system components in a timely manner, adhering to Navy NMCI cybersecurity STIGs.
- Conduct regular security assessments of the A/V system to identify and mitigate potential vulnerabilities.
- Maintain accurate system documentation, including hardware and software inventory, configuration settings, and security protocols.
Potential Upgrades:
- Evaluate and recommend potential upgrades to the A/V system to maintain currency and functionality, such as:
  - Upgrading the smart TV/monitor to a newer model with improved resolution or features.
  - Upgrading the camera to a higher resolution model with enhanced pan/tilt/zoom capabilities.
  - Implementing new content sharing technologies.
  - Integrating the VoSIP phone more seamlessly with the A/V system.
- Provide cost estimates and technical specifications for proposed upgrades.
- Implement approved upgrades in a timely and professional manner.

DELIVERABLES

Maintenance Reports: Detailed reports documenting each preventative maintenance inspection, troubleshooting activity, and repair performed.
Training Materials: User-friendly documentation, including quick reference guides and troubleshooting tips.
Security Assessment Reports: Reports detailing the results of security assessments and any remediation actions taken.
Upgrade Proposals: Cost estimates and technical specifications for proposed upgrades.
Updated System Documentation: Revised hardware and software inventory, configuration settings, and security protocols reflecting any upgrades or changes to the A/V system.
Engineering Manual: Used by engineering personnel familiar with the technical requirements of the equipment and system with wiring diagrams illustrating the components and their connection points.
Operator’s Manual: To assist layman personnel with utilizing the equipment for A/V’s, briefings, conference calls, etc.
System Access/Administrator Passwords: That allows the owner to future changes as necessary.
Format of Deliverables:
- Title Page: That shall contain the publication numbers, equipment nomenclature, purchases description numbers, contract number and manual date.
- Introduction Section: That shall include a general physical description of all equipment, explain briefly what it is, and what it will do, and present all information of a general nature applicable to all equipment. When the text contains terms not commonly used, definitions shall be included.
- Operation Section: That shall explain in detail how the equipment operates and describes all modes of operation, adjustment of controls indicator readings for normal operation and adjustment necessary to maintain normal operation.
- Theory of Operation Section: That shall contain a technical explanation of all units and special circuitry used in the equipment.
- Maintenance Section: Containing the necessary schematic drawings, wiring diagrams and logic diagrams for complete maintenance of the equipment. This section shall specifically include an overall block diagram.
- Installation and Interface Section: Which shall contain sufficient information to install and provide mechanical and electrical information such as inputs, outputs, weight, size, connectors, power, etc.
- Parts List Section: Which shall contain a tabulation of data on all electrical, mechanical, and operational components in the equipment and system. For each part that is listed, provided the following: Reference Designation; Name and Description; True Manufacturers Part Number; Manufacturers name, address and cage code; Part Number; Total number of parts per item.
- Warranty and Support Information: A consolidation of warranty information to include manufacturer warranty and point of contact information for support.

WARRANTY/EXTENDED SUPPORT SERVICES The Contractor shall consolidate all warranty information, including any extended warranties and contact information, in a single section of the deliverables.

Standard commercial warranty: The Contractor shall provide the standard commercial warranty information and specify terms and conditions of the warranty and identify the warranty period. Warranty for all equipment shall commence from date of delivery and Government acceptance.

Wide Area Workflow (WAWF) is the authorized method of payment for this requirement.

PCARD is not an authorized method of payment.

Shipping – Destination vs Origin

“In the event shipping is not included in the overall price, the Vendor shall include all applicable shipping costs in its quote”

“Quotes must be all-inclusive. If shipping is not included in the overall price, the Vendor is responsible for identifying and including all shipping costs in the quote.”