AV Systems (RFQ and Amendment)

The Federal Election Commission is soliciting quotes under solicitation 9531BP26Q0040 for a Firm-Fixed Price contract to modernize its audio-visual infrastructure. The project involves upgrading 11 conference rooms, 7 huddle rooms, and 2 training rooms, as well as replacing 20 meeting room panels, 11 common area television displays, and the overall digital signage system. The goal is to support hybrid meetings and integrate with the agency's Microsoft 365 Government Community Cloud environment. The contract features a 12-month base period of performance running from September 30, 2026, to September 29, 2027. Award decisions will be based on a trade-off process where non-price factors, specifically the technical approach and past performance, are significantly more important than cost. Technical evaluations will consider the written quotation and an oral presentation. A site visit is scheduled for September 17, 2026, at 10:00 AM EST at the FEC headquarters in Washington, DC, with participation confirmation required by September 16, 2026. Qualified offerors must submit a two-volume proposal consisting of a technical quotation and a price quotation by September 22, 2026, at 2:00 PM EST. Key personnel must possess expertise in enterprise-grade AV design and relevant certifications. Additionally, contractors must comply with strict security requirements, including background investigations for facility access and the submission of Organizational Conflict of Interest disclosure statements. Invoicing and payment will be managed electronically through the Treasury's IPP Collector Module.