B027-20 Streetlight Maintenance

The City of Meriden is soliciting bids for the maintenance of its streetlight network, which includes approximately 4,200 LED cobra head lights installed in 2016, 300 LED decorative fixtures, 100 LED post-top lights on fiberglass poles, 50 non-LED flood lights, and 750 poles primarily serviced by underground electric lines. The solicitation, designated B027-20, was posted on August 5, 2026, with a response deadline of August 26, 2026, and is managed by the Public Works department under Connecticut state jurisdiction. Proposals must be submitted electronically through the City’s eProcurement portal, and physical submissions will not be accepted. The contract requires adherence to a construction-based agreement format modeled after the EJCDC C-700 (2007 Edition), with provisions for change orders, work change directives, and addenda to modify the scope. Performance must begin no later than 60 days after bid opening or 30 days after the Effective Date, whichever comes first, and work is restricted to weekdays with no weekend or holiday operations permitted without prior written approval. Compliance with all applicable federal, state, and local codes is mandatory, particularly concerning hazardous materials such as asbestos, PCBs, and radioactive substances, which trigger specialized handling protocols. Bidders must be deemed responsible, with proven financial stability and technical capability, and must submit a sworn non-collusion statement, a bid bond equal to 10% of the bid amount, and a certificate of insurance naming the City of Meriden as an additional insured. Contractors are required to maintain performance and payment bonds from sureties listed in U.S. Treasury Circular 570 throughout the contract term. A resident superintendent must be continuously onsite, and any substitution of personnel requires prior written notice. All substitute materials or methods must be approved in writing by the Engineer, and the Contractor assumes all costs related to the evaluation of substitutes, regardless of approval status. The Contractor is responsible for all inspections, testing, and approvals at the project site and must submit detailed shop drawings, samples, and a progress schedule for review. Affirmative action compliance is required, and if the contract value exceeds $1,000,000 in state funding, a formal Affirmative Action Plan must be submitted, with 2% of progress payments withheld until approved. Payment will be made based on milestone-driven applications for