B503--Cultural Landscape Report

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services Effective Date: 03/15/2023 Revision: 01 Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03 January 17, 2025. This solicitation is set-aside for Small Business (SB). The associated North American Industrial Classification System (NAICS) code for this procurement is 541620, with a small business size standard of $19.0M. The FSC/PSC is B503. The Lexington VA Medical Center, Franklin Sousley Campus, 250 Leestown Road, Lexington, KY 40511 is seeking to purchase a Cultural Landscape Report. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Cultural Landscape report 1 JB Statement of Work Introduction - The Department of Veterans Affairs intends to award a Firm Fixed Price Contract to a qualified firm with the capability and capacity to provide a completed Cultural Landscape Report for the Leestown facility. In 2018, the Lexington Veterans Affairs Medical Center Leestown Division entered into a Programmatic Agreement (PA) with the Kentucky State Historic Preservation Officer and the Advisory Council on Historic Preservation regarding routine maintenance activities at the Leestown campus. One stipulation of the PA called for development of a Cultural Landscape Report (CLR) for the Leestown campus. The vendor will develop a CLR to address the following: A. Prepare a CLR that provides a comprehensive look at the cultural landscape origins, evolution, and use, informed by federal preservation guidelines. B. Define the values and associations that make them historically significant. C. Provide historic development and use, modifications over time, as well as any ethnographic values and affiliations D. Include a base map and photographs E. Review and assessment of archeological records, and field investigations to determine the extent and condition of historic and contemporary landscape features. Maps, plans, drawings, and photographs are prepared as part of the baseline documentation. Task 1: Records Review and Background Research The vendor is to conduct a review of cultural resource reports and survey records pertinent to the Leestown campus held by the Kentucky Heritage Council (KHC), Kentucky Office of State Archaeology (OSA), and provided by the VA. This will include review of the Second Generation Veterans Hospitals Multiple Property Documentation Form (MPDF), the National Register of Historic Places (NRHP) nomination for the Lexington VA Hospital (Leestown campus), the facility-wide archaeological survey of the campus, and the Historic Preservation Plan (HPP) for the property. The review also will include records of Section 106 consultation related to recent construction activities at the hospital. The vendor is to obtain copies of various sites plans, architectural plans, photographs, and other primary documents related to the development of the Leestown campus for review and catalogue these records and work with the VA to identify any additional records in their possession that document the history and development of the hospital landscape. The VA will also provide available Computer Aided Drafting (CAD) drawing of the existing site plan including all building footprints, roadways, walkways, parking lots, fence lines, and other major landscape features; (2) a CAD drawing of existing tree locations, as created for the recent underground utilities replacement project; (3) copies of any current manuals or guidelines pertaining to landscape management and maintenance. In coordination with the records review and research, the vendor will talk with appropriate stakeholders at the VA (such as facilities management staff) to understand issues the VA faces related to the management of the existing landscape. The vendor will work with the external stakeholders, including KHC staff, the Lexington-Fayette Urban County Government (LFUCG) historic preservation officer, and the Bluegrass Trust for Historic Preservation (BGT),to insure they are engaged early in the process so that they can have the opportunity to comment on any issues they wish to see addressed in the CLR. A minimum of one (1) consulting party in-person meeting with the VA and these external stakeholders during the initial stages of the project shall take place. Task 2: Field Documentation After reviewing all pertinent records described above, the vendor will conduct detailed field recordation of existing landscape elements at the Leestown campus. Documentation will focus on the following landscape characteristics: spatial organization, land use, circulation, topography, vegetation, cluster arrangement, buildings and structures, views and vistas, constructed water features, archaeological sites, and small-scale features. This will include confirmation of the conditions depicted on the site plan provided by the VA, including the location, size, and species of trees. Information will be gathered to facilitate comparison to historic conditions. Task 3: Development of CLR Upon completion of background research and field documentation, the contractor will develop the CLR. In addressing the landscape, the Leestown campus will be situated within the larger context of the development of Second Generation Veterans Hospitals across the United States, as well as broader movements in landscape architecture and facility planning and local vernacular traditions (if determined applicable) that may have influenced the design of this property. The report will document, describe, and analyze the Leestown campus in terms of the following landscape characteristics: spatial organization, land use, circulation, topography, vegetation, cluster arrangement, buildings and structures, views and vistas, constructed water features, archaeological sites, and small-scale features. The resulting CLR will include three sections: (1) Site History, Existing Conditions, and Analysis and Evaluation; (2) Treatment Recommendations; (3) Record of Treatment. The treatment recommendations will address the requirement for a tree replanting plan that resulted from the 2024 consultation regarding the replacement of underground utilities at the campus. Schedule and Deliverables The contractor shall begin work on the records review/background research upon award of the contract. Development of the CLR is expected to take approximately eight months; the contractor shall complete draft document and submitted it to the VA within 6 months. The contractor will provide a final CLR within 2 months of receipt of comments on the draft and final documents will be provided in PDF format only. The contract period of performance is 02/01/2025 through 10/30/2025. Place of Performance/Place of Delivery Address: 2250 Leestown Road, Lexington, KY Postal Code: 40511 Country: UNITED STATES The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services The following subparagraphs of FAR 52.212-5 are applicable: subparagraph (b)(18)(i) subparagraph (b)(18)(ii) subparagraph (b)(25) subparagraph (b)(59) All quoters shall submit the following: the Vendor shall provide sufficient information to demonstrate the Vendor's understanding and capability to perform the requirements of the Statement of work above. All quotes shall be sent to the NCO 09 Contracting office at Nathan.hutchison@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Previous work performance ratings Price The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 12:00pm EST 28 FEB 2025 at Nathan.Hutchison@va.gov for submission of quotes, offers, or bids. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Nathan Hutchison contract specialist (615) 867-6000 ext 28147 Nathan.Hutchison@va.gov