H361--LEX Triannual Energy Study and ARC Flash Testing
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36C24927Q0038_0001Federal
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The Department of Veterans Affairs, Network Contracting Office 9, is soliciting quotes for a triannual energy study and ARC flash testing, including preventive maintenance inspections, for the Bowling and Sousley campuses in Lexington, Kentucky. This procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 238210. The period of performance is scheduled from December 1, 2026, to March 1, 2027, with most work required to be performed at night or after normal business hours to minimize facility disruption. All work must adhere to strict safety and technical standards, including NFPA 70, 70B, 70E, 110, OSHA 29 CFR 1910, and NETA specifications.
The government will utilize a Lowest Price Technically Acceptable (LPTA) source selection process, evaluating quotes based on past performance from the last three years. To be considered acceptable, offerors must demonstrate over five years of continuous experience in healthcare, industrial, or commercial electrical distribution systems and provide evidence of developing Short-Circuit, Coordination, and Arc Flash studies. Proposals must be submitted via email by November 30, 2026, at 11:00 AM CT, and must not exceed five documents or a total file size of 8 megabytes. Site visits are scheduled for November 16, 2026, at the Sousley Campus and November 17, 2026, at the Bowling Campus.
General Info
SDVOSB solicitation for energy studies and ARC flash testing in Lexington, Kentucky.
Department of Veterans Affairs Lexington, KY Bowling & Sousley Divisions,, Lexington, KY, 40511, USA
Set-Aside
SDVOSBC
Documents
26
DOCX
DOCX, High priority: read this firstamendment
HighAI Summary for Amendment 0001 - LEX Triannual Energy Study and ARC Flash Testing (36C24927Q0038): Amendment 0001 to RFQ 36C24927Q0038 for the LEX Triannual Energy Study and ARC Flash Testing. This document corrects typographical errors regarding the offer due date (11/30/2026) and provides specific dates and locations for site visits at the Lexington Sousley and Troy Bowling campuses.
PDF
PDF, High priority: read this first1 page · specifications
HighAI Summary for Bowling B MV One Line: Technical electrical one-line diagram specifications for a medium voltage (MV) system. The document details power distribution components including 12.47 kV towers, transformers (T1-T8), switchboards, and various industrial equipment such as chillers, fire pumps, and cooling towers, along with specific conductor sizes and circuit breaker ratings (Siemens and Square D).
PDF
PDF, High priority: read this firstspecifications
HighAI Summary for Bowling Campus Lexington VA Health Care Center - Power System Study: Technical drawing and specifications for a Power System Study at the Bowling Campus, Lexington VA Health Care Center (Project No. 36C24923P00897), dated February 2024. The document includes electrical component values for power supplies, transformers, and capacitors.
PDF
PDF, High priority: read this first552 pages · specifications
HighAI Summary for Bowling Combined Arc Flash Project - Volume 2 Data Files: Project Report Volume 2 (November 2023 – February 2024) for the Veterans Affairs Medical Center Bowling Division in Lexington, Kentucky (Contract No. VA36C24923P0897). This document contains detailed equipment data schedules and arc flash hazard analyses, including cable schedules and breaker data for the Main Hospital, Tower Building, and Chiller Plant.
PDF
PDF, High priority: read this first1 page · specifications
HighAI Summary for Bowling Electrical Main Hospital One Line: Technical electrical one-line diagram specifications for a hospital facility. The document details voltage levels (0.208 kV and 0.48 kV), panel schedules, transformer ratings (kVA), generator specifications, and detailed conductor/wire sizes and lengths for various electrical panels and equipment.
PDF
PDF, High priority: read this first5 pages · specifications
HighAI Summary for Bowling Electrical Risers: Technical electrical specifications and riser details for a facility, including generator ratings (1000 kW), breaker settings (Cutler-Hammer, GE), transformer kVA ratings, and cable sizes. The document details power distribution across multiple floors, including the penthouse, ground floor, and various wing risers.
PDF
PDF, High priority: read this first1 page · specifications
HighAI Summary for Bowling Tower Electrical One Line Diagram: Technical electrical specifications and one-line diagram data for the Bowling Tower project. The document details power distribution components including switchboards (SWB), panels (PNL), transformers (T-), motor control centers (MCC), and specific equipment loads such as AHUs and elevators, including voltage ratings (0.208 kV and 0.48 kV) and conductor sizes.
PDF
PDF, High priority: read this first1 page · specifications
HighAI Summary for Bowling Tower Gen 1 2 One Line: Technical electrical specifications and one-line diagram data for Bowling Tower Generators 1 and 2. The document details voltage levels (0.208 kV and 0.48 kV), generator capacities (1250 kVA), transformer ratings (30 kVA), conduit/wire sizes, and specific GE and Siemens hardware components including switchboards and ATS units.
PDF
PDF, High priority: read this first1 page · specifications
HighAI Summary for Bowling Tower One Line Diagram: Technical electrical specifications and one-line diagram data for the Bowling Tower. The document details voltage levels (0.48 kV and 0.208 kV), transformer capacities (kVA), panel schedules, and specific conductor requirements including AWG sizes, material (CU/AL), and conduit lengths.
PDF
PDF, High priority: read this first1 page · specifications
HighAI Summary for Building 1 Electrical One-Line - Lexington-Cooper EHRM: Electrical one-line diagram and technical specifications for Building 1 at the Lexington-Cooper EHRM Infrastructure Design project (1101 Veterans Drive, Lexington, KY). The document includes detailed power distribution/circuitry, generator specifications, and electrical general/keyed notes for 100% construction documents dated 5/16/23.
PDF
PDF, High priority: read this first1 page · specifications
HighAI Summary for CLC Phase 2 - One Line Diagram (Buildings 204 & 205): 100% Construction Document dated 12/18/2020 for the U.S. Department of Veterans Affairs in Lexington, Kentucky. This electrical single-line diagram for Buildings 204 and 205 includes detailed feeder schedules, fault current schedules, and technical specifications for power distribution, including ATS, MDP, and generator sets.
DOCX
DOCX, High priority: read this first4 pages · specifications
HighAI Summary for Section 26 05 73 - Overcurrent Protective Device Coordination Study: Technical specification for overcurrent protective device coordination studies, including short-circuit and ground fault analysis, selective coordination, and arc flash calculations. It defines requirements for one-line diagrams, software usage, and compliance with IEEE and NFPA 70E standards.
DOCX
DOCX, High priority: read this first23 pages · rfq
HighAI Summary for Solicitation 36C24927Q0038: LEX Triannual Energy Study and ARC Flash Testing: Combined synopsis and request for quotation (RFQ) for the Department of Veterans Affairs to perform Electrical Power Distribution System and Arc Flash, Coordination, and Short-Circuit studies at the Lexington, KY Bowling and Sousley campuses. The procurement is a 100% set-aside for SDVOSB. It includes a price/cost schedule and a detailed Statement of Work requiring NETA-certified technicians. Response date is 11-30-2027.
PDF
PDF, High priority: read this firstspecifications
HighAI Summary for Sousley Campus Lexington VA Health Care Center - Power System Study: Technical documentation for a Power System Study at the Sousley Campus, Lexington VA Health Care Center (Project No. 36C24923P00897), dated February 2024. The document contains technical references to wiring manuals and AutoCAD drawings.
PDF
PDF, High priority: read this first8 pages · specifications
HighAI Summary for VAMC Lexington Cooper Ground Floor Floorplans: Architectural floor plans and room designations for the VAMC Lexington Cooper Ground Floor, dated 02/15/2018. The document identifies specific room numbers, functional uses (e.g., medical, administrative, and utility spaces), and finished flooring (FF) materials such as VCT, carpet, and concrete.
PDF
PDF, High priority: read this first559 pages · specifications
HighAI Summary for VA Medical Center Sousley Division Arc Flash Hazard Analyses Volume 2: Project Report Volume 2 (November 2023 – February 2024) for Contract No. VA36C24923P0897. The document contains detailed equipment data schedules and cable schedules for arc flash hazard analyses across multiple buildings at the Veterans Affairs Medical Center – Sousley Division in Lexington, Kentucky.
DOCX
DOCX, High priority: read this first11 pages · wage-determination
HighAI Summary for Wage Determination No. 2015-4683 (Rev. 34) - Kentucky: U.S. Department of Labor Service Contract Act wage determination (No. 2015-4683, Revision 34) dated 8/22/2026. It specifies minimum wage rates and fringe benefit requirements for various occupational categories in the Kentucky counties of Bourbon, Clark, Fayette, Jessamine, Scott, and Woodford.
PDF
PDF, Low priorityother
LowAI Summary for 2025 Lexington Sousley Campus Monthly Generator Reports: A collection of oil and fuel sample analysis reports for generators at the Kentucky VAMC in Lexington, KY, dated May and June 2025. The documents include results from Electrical Testing Solutions and Fabick Cat for multiple buildings (16, 206, 27, 39) and specific Kohler units, generally indicating that readings are normal and no action is required.
PDF
PDF, Low priorityother
LowAI Summary for Bowling SITE View: The document contains minimal content stating that all details must be legible, providing insufficient information to determine a specific procurement purpose.
PDF
PDF, Low prioritytest-report
LowAI Summary for Bowling VA Electrical Maintenance & Testing Project Test Report: Project Test Report submitted by William Henderson LLC for electrical testing and maintenance services performed at the Veterans Affairs Medical Center Bowling Division in Lexington, Kentucky, from November 2023 to February 2024 under contract VA36C24923P0897. The document details testing of medium and low voltage equipment, thermographic inspections, and identifies critical system obsolescence, specifically noting that the Tower Building medium voltage system and GE Magna-Blast breakers are technically obsolete and in poor condition.
PDF
PDF, Low priority1 page · other
LowAI Summary for Sousley Campus Map: A brief document providing campus square footage (approximately 581,618 sq ft) and mentioning four new CLC buildings.
PDF
PDF, Low prioritytest-report
LowAI Summary for Sousley VA Combined Test Report 2023: Project Test Report for electrical maintenance and testing services performed by William Henderson LLC and SDV Services Inc. at the Veterans Affairs Medical Center – Sousley Division in Lexington, Kentucky, from November 2023 to February 2024 under contract VA36C24923P0897. The document details testing of medium/low voltage switches, transformers, and switchboards, including thermographic infrared inspections and recommendations for equipment upgrades due to age and obsolescence.
DOCX
DOCX, Low priority1 page · other
LowAI Summary for VAMC Electrical Studies Contact List: A contact directory for electrical studies at the VAMC Troy Bowling and Franklin Sousley campuses, listing Electrical Supervisors and the Energy Manager for coordination and escort arrangements.
PDF
PDF, Low priority23 pages · other
LowAI Summary for VA Medical Center Bowling Division Electrical Testing & Maintenance Report: A report summary for electrical testing and maintenance services performed by General William Henderson LLC and SDV Services Inc. at the VA Medical Center Bowling Division in Lexington, KY, from November 2023 to February 2024 under contract 36C2493P0897. The document details thermographic inspections and testing of medium and low voltage equipment, noting significant obsolescence and poor condition of the Tower Building's electrical systems, including 50-year-old breakers and relays, and recommends upgrades to meet VA Electrical Design Manual standards.
PDF
PDF, Low priorityother
LowAI Summary for VHA Directive 1028 - Facility Electrical Power Systems: VHA Directive 1028, issued February 24, 2020, establishes national policy for the installation, operation, testing, and maintenance of Facility Electrical Power Systems at VA medical facilities. It adopts NFPA codes and standards to ensure reliability and patient safety, rescinds the 2014 version of the directive, and defines key electrical system components and responsibilities.
PDF
PDF
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AgencyDepartment Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)
This amendment is to address typographical errors regarding offer due date and the site visit information on RFQ 36C24927Q0038 page 2, replaced entirely below:
Offer due date: 11/30/2026 @11:00am CT
Site visits are scheduled on Monday 11/16/2026 at 08:30am ET for the Lexington Sousley Campus 2250 Leestown Road, Lexington, KY 40511, Bldg. 20 and Tuesday 11/17/2026 at 08:30 AM ET for the Lexington Troy Bowling Campus, 1101 Veterans Dr., Lexington, KY 40502 in the main lobby.
