Bald Eagle FD #7 Janitorial Services

The contract for janitorial services at the Bald Eagle State Forest District Office in Millmont, Pennsylvania, is a state-funded procurement managed by the Department of Conservation and Natural Resources' Bureau of Forestry. It seeks a responsible small business to perform routine cleaning of approximately 10,240 square feet, including offices, restrooms, kitchens, and common areas, with services scheduled twice weekly and semi-annual deep cleans. The work must be performed after hours, with the contractor supplying monitoring of supply levels, waste disposal, and ensuring security protocols are followed. The contract emphasizes high performance standards, requiring timely rectification of deficiencies within 24 hours, and inspections are conducted by the District Forester or designated personnel to ensure satisfactory completion. Payment is made monthly via ACH, based on actual services rendered, with invoices detailing each cleaning event, and the contract is initially set for a one-year term starting upon receipt of a purchase order or November 1, 2025, with options for renewal up to four additional years through mutual agreement. The procurement is structured as a Lowest Price Technically Acceptable (LPTA) award, where responsiveness to mandatory certifications—such as a valid self-certified small business status and a Worker Protection and Investment Certification—is critical. Bidders must submit their responses electronically through the Pennsylvania Supplier Portal by September 9, 2025, including all required documentation; failure to do so will result in disqualification. The contract incorporates Commonwealth Terms and Conditions, notably referencing ACH payment procedures, and mandates that the contractor maintain appropriate insurance coverage, including workers’ compensation and liability insurance, with certificates submitted for approval. While the contract emphasizes strict adherence to performance and safety standards, it does not specify federal FAR clauses or detailed packaging, marking, or shipping standards beyond the use of labeled recycling bins. Overall, the agreement prioritizes high-quality service delivery, compliance with state regulations, and responsible small business participation, with clear inspection, corrective action, and renewal provisions to ensure ongoing performance.