Ballfield Clay Lip Repair and Sodding

This contract is for clay lip repair and sod replacement on two ballfields at Brian Piccolo Sports Park in Cooper City, Florida, under solicitation number PRA052726916, posted by Broward County Parks and Recreation. It is a fixed-price contract requiring vendors to include all furnishing and installation costs in their unit pricing, with the County supplying the clay for repairs. The scope includes excavating clay build-up along the infield/outfield arcs, removing approximately 16 feet of existing sod from each field, hauling away all debris, rough grading to match the outfield level, and installing 4,882 square feet of Bermuda grass sod within five working days after laser grading by County staff. Work must be performed Monday through Friday between 8:00 AM and 7:00 PM, excluding County holidays, and all materials must be delivered FOB Destination with full handling and installation completed within 30 calendar days of purchase order issuance. Vendors must be regularly engaged in sodding ballfields and provide references upon request, and they must coordinate all work schedules with the Project Manager and conduct a site walkthrough prior to beginning any tasks. Responses must be submitted electronically via the BPRO portal by June 4, 2026, with a submission receipt confirmed as proof of receipt; the County will not consider any submissions received by other means. All vendors are strongly encouraged to submit all requested and optional documents to ensure timely evaluation. The award will go to the lowest responsive and responsible vendor, with no consideration of cash discounts for prompt payment. Vendors must certify compliance with federal and state laws, including prohibitions on the use of covered telecommunications equipment, adherence to drug-free workplace policies for tie-breaking, and non-collusion in bidding. Insurance requirements are detailed and must be maintained until work is accepted, with policies issued by Florida-authorized carriers; vendors must also comply with labor standards such as Davis-Bacon and Broward County Prevailing Wage Ordinance, OSHA safety regulations, and the Americans with Disabilities Act. Invoicing is limited to monthly submissions after service completion, payable within 20 business days of receipt, and must be emailed to AccountsPayable@Broward.org with the purchase order number. Contractors are required to pay subcontractors within 15 days of receiving County payment and must submit certifications of payments with each invoice. Records must be maintained for at least three years post-contract and made available for County audit with 72 hours’ notice. Any contract renewal