Bank Depository Services

Proposals for Bank Depository Services under solicitation number 27-02 are due no later than 2:00 PM on June 30, 2026, and late submissions will not be accepted. The procuring entity is the College of the Mainland in Texas, with the NAICS code 522110, and the solicitation is governed by a comprehensive set of contractual terms requiring strict compliance. Vendors must submit a complete proposal via the IonWave portal, including a comprehensive response PDF with nine required sections—cover letter, vendor information, technical response, security and compliance, architecture and integration, implementation approach, support and service model, pricing proposal, and additional information—all formatted within a 30-page limit using minimum 11-point font and standard margins. Mandatory attachments include a completed IRS Form W-9 (Rev 3-2024), a Conflict of Interest Questionnaire per Texas Local Government Code Chapter 176, a Certificate of Interested Parties (Form 1295) filed electronically with the Texas Ethics Commission, an Anti-Terrorism Certification, and a Certificate of Insurance covering Automobile Liability ($1,000,000), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Cyber Liability ($1,000,000 per claim), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), and Workers’ Compensation as required by state law. A bid bond or certified check for ten percent of the proposed amount is also required. Pricing must be structured as fixed, flat fees inclusive of all costs and profit, based on monthly activity from April 2026 account analysis, with line items for services such as account maintenance, cash deposit processing, wire transfers, ACH transactions, check posting, and safekeeping fees. The evaluation follows a best value approach, with key weighted factors including attachments and compliance (35%), balance reporting and online access (15%), price proposal (15%), vendor qualifications (10%), proposed methodology (10%), interest rates (10%), and references (5%). Proposals must pass strict pass/fail gates for responsiveness and completeness before scoring. Contract administration requires adherence to F.O.B. Destination delivery terms, strict delivery windows during academic and summer months, and compliance with Buy America provisions, Davis-Bacon wage standards