Baseball Field Renovation, and the Football and Softball Fields Turf Replacement Project at Harmony High school

2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. The intent of this bid is to establish the minimum requirements for the Baseball Field Renovation, and the Football and Softball Fields Turf Replacement Projects at Harmony High School and to establish a firm, fixed price per the terms and quantities specified herein. The performance of awarded Bidder shall be in accordance with the terms of the specifications and at the quality standards of service set forth herein. This bid encompasses three distinct projects located at the same school site. The intent is to award all three projects to a single contractor to ensure streamlined site management and coordination, as all projects are required to be completed within the same timeframe. Project 1 – Baseball Field Renovation Project (All specifications for this Project are found in the attached Construction Drawings Provided by Osceola Engineering – Attachment J) Scope of Work: Remove 115,000 approx. square feet of existing turf from the baseball field as per engineer specifications. Properly dispose of removed material. Install under drainage system as per engineer specifications. Assess and repair irrigation system as per engineer specifications. Re-grade as per engineer specifications. Re Sod as per engineer specifications. Add clay and laser grade infield as per engineer specifications. Project Specific Attachments: Attachment “J” Construction Drawings provided by Osceola Engineering (Baseball Project) Attachment “K” Baseball and Softball Site Survey provided by Johnston’s Surveying Attachment “L” Landscape Irrigation Plans provided by Schenkel Shultz Architecture Project 2 – Football Field Turf Replacement Project Scope of Work: Remove approx. 110,000 square feet, including stripping sod and two inches of dirt. Properly dispose of removed material. Re-crown (1% slope) the field to improve drainage along the sidelines and install new sod (Tif Tuff). As built survey must be submitted as part of close out process. Project 3 – Softball Field Turf Replacement Project Scope of Work: Remove approx. 30,000 square feet, including stripping sod and two inches of dirt. Properly dispose of removed material. Regrade and level the field to improve drainage, install new sod (Tif Tuff), and re-laser approx. 12,500 square feet of new clay area. As built survey must be submitted as part of close out process. The bidder shall provide for the complete Turn-Key Renovation of the Football and Softball Fields, to include replacement of all existing Bermuda Grass turf with Big Roll 42” or 48” certified Tiftuf using qualified bonded Sports Turf installers whose work has resulted in successful Sports Turf establishment. The Sports Turf installer shall either be a Certified Sports Turf Manager or shall have provable experience for a minimum of 5yrs. of Sports Turf installations at High School, College, or professional competition sports fields. The bidder must provide a list of five (5) relevant projects completed within the last 4 years that are the same or similar of this magnitude. Failure to supply list may be cause for the bid to be considered non-responsive. 2.01 PROJECT SCHEDULE Board Approval of Bid/Contract Award – January 20, 2026 Notice To Proceed (NTP) – February 27, 2026 Substantial Completion Date – July 10, 2026 Final Completion Date – July 31, 2026 2.02 EXISTING MATERIAL REMOVAL – Project 2 & 3 The CONTRACTOR shall be responsible for the safe removal, hauling and appropriate disposal of existing ground covering materials removed as a result of this project. Before any removal is to take place, the CONTRACTOR shall coordinate with the assigned SCHOOL DISTRICT representative to ensure this activity does not interfere with any other events or projects in progress at the facility as applicable. 2.03 FIELD RENOVATION SERVICES – Project 2 & 3 The CONTRACTOR shall provide the following services: a) Handle and coordinate all mobilization. b) Apply 2 applications of Roundup + Fusilade II nonselective herbicides at full label rates to all Bermuda grass turf to be removed. The first application will be applied at a minimum of 14 days prior to schedule of surface removal. The second application to occur no less than 4 days prior to schedule of surface removal. c) Contractor to perform a pre-construction inspection of the irrigation system to insure of its operational status and that no repairs are needed. If any repairs are deemed necessary, these are to be reported to the District Representative for appropriate repair methods. Minor final field adjustments of sprinkler head arcs are to be performed by contractor and to be included in the bid. Identify and remove all irrigation heads and valve boxes prior to field stripping. d) Remove existing Bermuda grass and 3 inches of dirt. Properly dispose of removed material. e) Compact to normal sports field standards, approximately 85% proctor. f) Perform laser grade. Football Field turf areas to be graded with 1% fall toward edges. Perimeter between track and field shall be positive draining to existing field drains with no greater than 2% slope beyond limits of playing surface. g) Contractor to re-install irrigation heads, set to proper grade, and insure all are fully functional prior to sod installation. Contractor to confirm grades of all valve boxes, drains, etc. are set to exact finish grade prior to sod installation. h) Add Turface elite or approved equal soil conditioner to top 1/2” to 1” inch skin of infield at the rate of 1 ton per infield. Apply per manufacturers installation recommendations. Existing clay need to be laser grade. Outfield of softball field to match infield height with proper grade for drainage with a 1% slope (from home plate to outfield). i) Furnish and install Big Roll Certified Weed Free Tiftuf while removing the back netting during installation. Bermuda grass to have a 60 day grow in period. Timeline starts after all sod has been installed. j) Ensure all seams are tight as possible while installing. Any gaps in seams greater than ¾” will not be acceptable. l) Contractor will be responsible for any damage to irrigation system while performing the above tasks. 2.04 GROW PLAN – Project 2 & 3 60 day – Establishment & Maintenance Period Staffing: Grow in Contractor to have experienced personnel to be on site per the following schedules: First two-three weeks of establishment: Minimum of 3 days per week for a minimum of 1 hr. After that period and for the remainder of contract: Minimum of 2-3 days per week for a minimum of 2 hrs. 2.05 IRRIGATION – Project 2 & 3 The first two - three weeks are the most crucial time for turf establishment. All irrigation needs will be assumed by the grow-in contractor immediately after installation of sod. Irrigation cycles to be executed that provides proper moisture requirements for establishing bermudagrass turf. Irrigation system will be inspected at every site visit during the first two weeks of establishment and once a week for the remainder of contract. This will confirm proper sprinkler head operation, adjustments, and program run times. 2.06 MOWING – Project 2 & 3 Mowing will commence after the sod has demonstrated adequate rooting and establishment. • Mowing to be performed with reel type mower. • Cutting height to be maintained at the height of 1” unless directed different by owner. • Mowing frequency will be based upon growth rate, But the minimum mowing is 2X per week. • Grass clippings will not be allowed to accumulate. If clippings are accumulated will need to be removed. 2.07 ROLLING – Project 2 & 3 Rolling of the fields will be performed immediately after the initial sod installation and a minimum of 4 additional times during the establishment period at times deemed beneficial for turf leveling. 2.08 FERTILIZATION – Project 2 & 3 The sod will be fertilized every 3 weeks using fertilizer materials required for proper establishment of bermudagrass sod. Grow in contractor to perform a nutritional test prior to sod installation. Any deficiencies to be addressed during the grow in period. Pre-plant fertilizer will include a single application of DAP at the rate of 150 lbs. per acre and 15-0-15 with .67% Ronstar at the rate of 300 lbs. per acre. Additional applications to be made using 22-2-11 or similar at the rate of ¾ #N/M per application. Minor elements to be applied per needs of the soil test. Liquid fertilizers can be used in conjunction with granular products. 2.09 PEST CONTROLS – Project 2 & 3 The turf is to be inspected weekly by trained personnel for insect activity. The primary concern during establishment is damage from armyworms, sod webworms, mole crickets, and fire ants. Grow in contractor to apply broad spectrum insecticide treatments when necessary. 2.10 NEMATODE TREATMENTS – Project 2 & 3 The new turf is not expected to require any treatments for parasitic nematodes. If nematode injury is suspected, grow in contractor to perform a nematode test and provide results to owners with treatment and cost recommendations. Any treatments deemed necessary will be in addition to the base cost of the grow in contract. 2.11 WEED PRESSURES – Project 2 & 3 Due to the fact the rootzone material will not be fumigated, weed pressures are expected to be moderate. Grow in contractor to include a second application of Ronstar pre-emergent herbicide at approximately 45 days +/- after the initial pre-establishment application. There may be instances of other weeds appearing that will require post-emergent herbicide applications. These are to be applied as needed for proper control and are to be included as part of the turf establishment program. 2.12 TOPDRESSING – Project 2 & 3 All bermudagrass turf will be top-dressed at a depth of ¼” (46 tons per acre) with sports field sand using precision application equipment designed exclusively for topdressing athletic turf. 2.13 RECORD KEEPING – Project 2 & 3 Contractor will maintain a detailed work log for all maintenance activities and submit a final completion report to owner.