Batteries, Various Types

2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL.
Bids are being requested for the purchase of various types of batteries for the School District. Lot I: Transportation Department Stock; stock is used to replace batteries as needed in buses, vehicles and forklifts. Lot II – V: Other District Schools/Departments; may purchase various types of batteries on an as needed basis. Some locations will purchase batteries directly at the awarded vendors’ location, while other will request to have their orders delivered. The awarded vendor(s) of Lot III, upon request, will be required to pick-up used APC/UPS type batteries that have been palletized at no additional cost to the District. Deliveries and/or Pick-ups are to be at no additional cost to the District.
2.01 TRANSPORTATION DEPARTMENT STOCK – LOT I The items listed on the Price Sheet in Lot I are the currently stocked items in the Transportation Department’s Inventory. The Price Sheet has estimated yearly quantities. The prices bid for these items would be for the term of the bid. If additional bus, vehicle and forklift batteries are needed, pricing would be based on the Balance of Product Line, see Paragraphs 2.02.1 and 2.02.2.
2.01.1 Service Service shall be provided on a weekly basis. A clearly marked service truck should be stocked with sufficient inventory to handle all adjustments and stock replacement. The replacement stock will be done on an as needed basis with the stocking inventory level preset by the School District Transportation Department Representative. Inventory levels may vary at each garage site listed below. An invoice must accompany each delivery, complete with itemized price as well as extended price.
Transportation Horizon Middle School Bus Barn St. Cloud Bus Barn 401 Simpson Road 2020 Ham Brown Road 2105 Michigan Avenue Kissimmee, FL 34744 Kissimmee, FL 34746 St. Cloud, FL 34769
2.01.2 Shelf Life All batteries shall have a designated shelf life of ninety (90) days. After the shelf life has lapsed, stock will be exchanged at no additional cost to the School District. Shelf life will be monitored by the vendor via the use of a stamped or stick-on label with the initial stocking date code clearly listed. All shelf-life testing is to be done in the presence of the Transportation Department’s Representative.
2.01.3 Stock Rotation Stock will be rotated upon each delivery so as to ensure that no battery exceeds its designated shelf life.
2.01.4 Battery Checks All batteries supplied during this contract are to be checked by the vendor for the level of charge every forty-five (45) days. It shall be the vendor’s responsibility to replace any and all batteries, which fall below specifications at no additional cost to the School District. Documentation must be provided to the Transportation Department’s Representative showing the date of battery checks and subsequent results. Testing of batteries is to be provided using the latest technology. The equipment used to test the batteries is to be no older than two (2) years.
The awarded vendor shall be responsible for delivering replacement batteries for any batteries currently under warranty, which have failed. The vendor will be notified of such situation by the Transportation Department’s Representative and be given fourteen (14) days in which to supply replacement batteries.
It will be the awarded vendor’s responsibility to coordinate the pick-up of core batteries with the delivery of new batteries.
2.01.5 Warranties/Guarantee Requirements The warranty period shall begin on the date of installation as indicated by the punched label affixed to each battery. All batteries shall carry a minimum of a two (2) year limited warranty. All Batteries are to be replaced with a new battery of same brand and model numbers without any additional cost, should failure occur during the first twelve (18) months of service.
During the second year of the service, adjustments will be pro-rated by using the bid purchase price divided by twelve (18) months. Only the portion of this second-year proration will be charged to the School District for replacement.
Any and all warranty adjustments will be clearly indicated on the next invoice submitted to the District. The awarded vendor shall be required to verify warranty dates on cores collected.
Core credit is not applicable in warranty situations.
2.01.6 Core Credit Awarded vendor shall pick-up outdated/used batteries and provide a core credit towards the purchase of new batteries and shall be responsible for the disposal or recycling of all used batteries in accordance to all local, state or Federal environmental regulations. Core credit should be waived on all batteries within the first twenty-four (24) months.
2.01.7 Substitutes Unapproved substitutes will not be allowed. If items are not available, the Transportation Department’s Representative must be contacted prior to shipment to determine if a substitute is acceptable.
2.02 GOLF CARTS, APC/UPS, FIRE ALARM SYSTEMS AND BALANCE OF PRODUCT LINE – LOTS II – V The items listed on the Price Sheet in Lots II-V are commonly used items. The Price Sheet has estimated yearly quantities. The prices bid for these items would be for the term of the bid. Other batteries purchased as a result of the Balance of Product Line may be updated yearly, see Paragraph 1.08 below.
2.02.1 Balance of Product Line Pricing Must be submitted with bid, acceptable submittals are catalogs, computer printouts, printed price sheets, etc. Vendors are requested to offer a “balance of line” pricing on all other supplies and services which are offered in addition to the items bid on your response. Pricing applies to all updates on pricing of the duration of the contract. The balance-of-line pricing does not apply to any of the vendor’s specials, marketing promotions or sales that are available to each contract eligible user. It is the intent of this contract that by greatly expanding the “balance-of-line”, all eligible contract users will have a much greater variety of items and services from which to choose. Vendors may update the balance-of-product offerings as new items and/or services become available for which the stated pricing will apply. Balance-of-line offerings apply only to the awarded vendors. The Purchasing Department reserves the right to accept or reject any individual items(s) or all items offered as balance-of-line. Balance of Product Line shall be discount off list price or actual printed price sheet. Balance of product line submittals may be updated; however the stated discount shall remain the same for the duration of the contract.
2.02.2 CATALOGS FOR BALANCE OF PRODUCT LINE PRICING All bidders must submit all catalogs, computer printouts, printed price sheets, etc. as specified in paragraph 2.02.1, to be used under this contract with their bid submittal.