Battery Systems: UPS System Maintenance and Repair

THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL/SOLICITATION.  Non electronic and E-mail responses WILL NOT BE ACCEPTED.  The Response must be submitted no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE.  The purpose of this solicitation is to receive responses and award contracts provide Uninterrupted Power Supply (UPS) system maintenance, emergency repair, and battery inspection for the Minnesota Information Technology Services (MNIT) and the following Minnesota Departments of: Revenue (DOR), Transportation (DOT); Military Affairs (DMA); Public Safety (DPS), and Administration (ADMIN).
SITE VISIT MEETING: Responders are encouraged, but not required, to conduct a site visit(s) for those locations to which you are responding prior to the solicitation due date. To arrange a site visit, please contact the following State’s Program Representatives:
Minnesota Information Technology Services (MNIT); Department of Revenue (DOR); and Department of Transportation (DOT) is Patrick Ruby, Project Coordinator, at the following email, and telephone number: contact@example.gov, +1 (555) 000-0000.
Department of Military Affairs (DMA) is Jeff Turner, Facilities Management Director, at the following email, and telephone number: contact@example.gov, +1 (555) 000-0000.
Department of Public Safety (DPS-MSP) / DPS - MN State Patrol (MSP) is Tim Boyer, Administrative Planning Director, at the following email, and telephone number: contact@example.gov, +1 (555) 000-0000.
Department of Public Safety (DPS-BCA) / DPS - MN Bureau of Criminal Apprehension (BCA) is Mark Parish, Network Operations Manager, at the following email, and telephone number: contact@example.gov, +1 (555) 000-0000.
Department of Administration (ADM) is Jerry Kruger, Project Coordinator, at the following email, and telephone number: contact@example.gov, +1 (555) 000-0000.
The existing UPS Systems for this contract are located at the following addresses;
Minnesota Information Technology Services (MNIT): Anderson Building – 540 Cedar Street, Saint Paul, MN 55155
Department of Revenue (DOR): Stassen Building – 600 Robert Street, Saint Paul, MN 55155
Department of Transportation (DOT): Transportation Building - 395 John Ireland Boulevard, Saint Paul, MN 55155
Department of Military Affairs (DMA): Camp Ripley - 15000 HWY 115, Little Falls, MN 56345: UPS 1 - Node 1, Building 2-255 UPS 2 - FMO Facilities Management Office, Building 2-1 UPS 3 - Node 2, Building 6-255 UPS 4 - Node 3, Building 10-255 UPS 5 - Recreation Center, Building 6-97
Department of Public Safety (DPS): MN State Patrol (MSP) - Regional Communications Center - 2900 48th Street NW, Rochester MN 55901 Bureau of Criminal Apprehension (BCA) - 1430 Maryland Avenue E, Saint Paul, MN 55106
Department of Administration (ADMIN): Centennial Office Building – 658 Cedar Street, Saint Paul, MN 55155
CONTRACT PERIOD. The Contract term will begin on November 1, 2024, or upon the date of contract execution, whichever is later, to October 31, 2026, or 24 months after the date of contract execution, with the option to extend up to 36 months, upon agreement by both parties.
ESTIMATED AMOUNT. The estimated total dollar value of the Contract for one year is $90,000.00 to $95,000.00. However, this shall not be construed as either the minimum or maximum amount.
SUBMITTING QUESTIONS. Any questions or clarifications in regard to this Solicitation must be made in writing, via email to John H. Roth, Buyer II, at contact@example.gov. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the AMS/Buyer in writing of such error and request modification or clarification of the document. All questions should be submitted no later than September 20, 2024, at 3:00 PM CT. All questions received by the cut-off date and time will be responded to via an addendum.
SWIFT Help. Vendors requiring assistance with registration and/or navigating the SWIFT system may contact the Vendor Assistance Helpdesk at +1 (555) 000-0000 Option 1 and then Option 1 again.