Beaufort County Library System Automated Materials Handling and Self-checkout Replacement

The Beaufort County Library System is soliciting proposals to lease new RFID automated materials handlers, replacement RFID returns, and self-service checkout kiosks across its branch locations, with a target completion date by the end of 2026. The systems must fully integrate with existing software, barcode standards, RFID tags, and the integrated library system, ensuring seamless operations without disruption. Each location requires at least one induction point and a minimum of five sorting bins for returned materials, with specific equipment configurations per site: Beaufort and Bluffton will receive automated materials handlers with five bins, while St. Helena, Hilton Head, and Bluffton will also receive multiple RFID returns and self-check kiosks to meet patron demand. All hardware must be compatible with current infrastructure and capable of handling the volume and workflow of multiple branches. The lease agreement requires comprehensive maintenance coverage throughout the term, including parts and labor, and must outline clear end-of-lease procedures such as equipment removal, data migration, and transition support. Offerors must demonstrate proven experience with similar library automation projects through client references and prove they have the workforce and local resources to meet installation timelines and service requirements. The contract includes options for buyout and renewal, alongside detailed cost expectations at lease expiration. Proposals are due by August 4, 2026, and must align with the agency’s operational standards and South Carolina-based service delivery expectations. All submissions should be directed to the designated primary and secondary contacts at the Beaufort County Library System.