ADVERTISEMENT OR INVITATION TO BID
RAPIDES PARISH SCHOOL BOARD
SYNTHETIC TRACK AND FIELD EVENTS IMPROVEMENTS
FOR
TIOGA HIGH SCHOOL
(RPSB BID #11-24-00)
Separate sealed bids for SYNTHETIC TRACK AND FIELD EVENTS IMPROVEMENTS FOR TIOGA HIGH SCHOOL (RPSB Bid #11-24-00) will be received by the RAPIDES PARISH SCHOOL BOARD at the PURCHASING DEPARTMENT, 619 SIXTH STREET, ALEXANDRIA, LOUISIANA 71301, until 2:00 P.M. (Central Time), on Thursday, October 29, 2026, and then at said office publicly opened and read aloud. Any bid received after the specified time and date will not be considered.
The Instructions to Bidders, Bid Form, Agreement Between Owner and Contractor, Forms of Bid Bond, Performance and Payment Bonds, Drawings and Specifications, and other Contract Documents may be examined at the following location:
PAN AMERICAN ENGINEERS, LLC
1717 JACKSON STREET (P.O. BOX 8599, 71306)
ALEXANDRIA, LOUISIANA 71301
(318) 473-2100
The Scope of Work Includes:
Base Bid: Installation of haul route matting, various saw cutting, removal of existing track and field events synthetic surfacing, repairs to existing failed areas of track and field events asphaltic pavement/base, milling of existing track asphaltic pavement; and construction/installation of new track asphaltic pavement base/pavement, full-pour synthetic rubber surface system on all track and field event pavement areas, painted lane striping/markings, new concrete walk strip (between existing track curb and existing walk (to fill gap)) general site clean-up, etc. as indicated within the Bidding Documents.
Alternate No. 1: Removal of various sections of existing 6’ high galvanized, chain link fence/gates and installation of new 6’ high ornamental aluminum picket fence/gates with intermediate brick columns as indicated within the Bidding Documents.
Alternate No. 2: Removal of various sections of existing 4’ high and 6’ high galvanized, chain link fence/gates and construction/installation of new 4’ high and 6’ high vinyl coated chain link fence/gates and new concrete walk strips (between existing track curb and existing walks (to fill gaps)) as indicated within the Bidding Documents.
Alternate No. 3: Removal of various sections of existing 6’ high galvanized, chain link fence/gates and installation of new 6’ high vinyl coated chain link fence/gates as indicated within the Bidding Documents.
Copies of the bidding documents shall be obtained from the office of Pan American Engineers, LLC upon deposit of $125.00 for each set of documents; or from the electronic bid submittal option as noted in the advertisement. The deposit on the first set of documents furnished to bonafide prime bidders will be fully refunded upon return of the documents, in good condition, no later than ten (10) days after receipt of bids. On other sets of documents furnished to bidders, the deposit less actual cost of reproduction will be refunded upon return of the documents, in good condition, no later than ten (10) days after receipt of bids.
Complete Bid Documents, (Drawings, Specifications & Addenda), can also be obtained at www.CentralAuctionHouse.com. If you are not currently a subscriber, you will need to apply for access.
Prospective bidders desiring further information or interpretations of the Drawings and/or Specifications shall request such data electronically via www.CentralAuctionHouse.com. Answers to all questions, inquiries and requests for additional information will be issued in the form of Addenda to the Drawings and Specifications and copies of each addendum will be posted on www.CentralAuctionHouse.com. Refer to Instructions to Bidders.
Pursuant to L.R.S. 38:2212.E.(1) Bidders have the option to submit bids and bid bonds electronically. Electronic bids for this project may be submitted through Central Bidding at www.CentralAuctionHouse.com. To register, or for assistance with completing an e-bid, contact Central Bidding at 225-810-4814 or 866-570-9620.
The OWNER reserves the right to reject any or all bids for just cause. Such actions will be in accordance with Title 38 of the L.R.S.
A Non-Mandatory Pre-Bid Conference will be held at 2:00 p.m. on Wednesday, October 14, 2026, at the track site, Tioga High School, Tioga Road, Ball, Louisiana. Attendance at this conference is not mandatory but strongly encouraged.
In accordance with R.S. 38:2212(B)(1), the provisions and requirements stated in the bidding documents shall not be considered as informalities and shall not be waived.
Each Bidder must deposit with the bid, security in the amount of at least five percent (5%) of the total bid price, as described in the Instructions to Bidders. Bid bonds shall be written by a surety or insurance company meeting the requirements noted in L.R.S. 38:2218.
The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% of the Contract amount, written by a surety or insurance company meeting the requirements noted in L.R.S. 38:2219 A. (1)(a), (b) and (c).
Any person with disabilities requiring special accommodations must contact the Owner no later than seven (7) days prior to bid opening.
RAPIDES PARISH SCHOOL BOARD
ATTN: MS. ELIZABETH DOMITE,
CHIEF FINANCIAL OFFICER
619 SIXTH STREET
ALEXANDRIA, LOUISIANA 71301
PLEASE PUBLISH THREE (3) TIMES:
FRIDAY, SEPTEMBER 25, 2026
FRIDAY, OCTOBER 2, 2026
FRIDAY, OCTOBER 9, 2026
